Executive Assistant

4 weeks ago

Strathfield, Australia Strathfield Council Full time

**Division**:Corporate & Community
**Team**:Corporate Services
**Employment Status**:Permanent, Full time
**Employment Arrangement**:35 hours per week with access to Council’s flexible working arrangements
**Salary Range**: Grade 12 $75,239.82 - $86,446.15, dependent upon experience, plus 11% Superannuation.

Strathfield Council is seeking a capable and motivated Executive Assistant to join our Corporate Services team

**Council Overview**

Strathfield Council (Council) is a medium sized Council located in Sydney’s Inner West. The area of the Council comprises approximately 14 square kilometres and has an estimated population of 46,000 residents, which is growing at 2.5-3% annually. Based on NSW Government projections, the population will increase to over 80,000 by 2036.

**About the Role**
- The purpose of the position is to contribute to the organisations goals through providing executive and administrative support primarily to the Director, Corporate and Community.

The major duties for this position entails the following:

- To provide general clerical and administrative tasks and executive assistance.
- Be the first point of contact for all related enquiries from residents via phone, electronic or written form.
- Action all incoming enquiries and provide residents with the appropriate information and procedures as directed by Council.
- Amend and create policies, procedures and forms where needed for compliance functions.
- Preparation of statistical reports for compliance activities.
- Co-ordinate, prioritise, diarise and allocate tasks to internal staff.
- Generate written correspondence, including formal and legal documents, notices and orders, mail merges and reports.
- Develop and revise operating and administrative procedures as required.
- Registering documents and correspondence in CM10, updating excel spreadsheets.
- Prepare correspondence and reports such as letters, memorandums, agendas, reports and minutes accurately and to a high standard.
- Arrange and schedule meetings and events.
- Assist Council’s Director Corporate and Community, and General Counsel with administration tasks as required.

**Selection Criteria**
- Certificate III in Business Administration or higher and/or relevant work experience in a similar environment.
- Demonstrated ability and experience in the delivery of quality administrative support at a senior level with proven attention to detail
- High level computer literacy, including experience with the Microsoft Office suite of programs
- Well-developed written and interpersonal communication skills
- Experience handling sensitive situations with discretion and confidentiality
- Ability to work under pressure and meet deadlines
- High level organisational skills with experience in managing and prioritising workflow
- Proven ability to work as part of a team
- Understands and practices confidentiality and builds trust with Director and other key personnel
- Class C driver licence
- Knowledge of local government (Desirable)
- Ability to effectively operate computer systems preferably Civica and CM10.

**Position Description**

To review this position description for this role, please click here.

**Staff Benefits**

To see the benefits available for staff, please click here.

**To Apply**

1. Please fill out your details below

2. Attach relevant documentation - Resume, Cover Letter and any relevant qualifications and/or licences

**The Cover letter will need to address the Selection Criteria as found in the Position Description.**

In line with Council's Vaccination Policy, all employees must be fully vaccinated prior to commencement with Council.

**Applications Close at 10pm, Thursday 10 August 2023.

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