Office Administrator/executive Assistant

4 weeks ago

Melbourne, Australia Kaizen Recruitment Full time

Start-up fund manager
- Permanent role | Flexible working
- Annual Wellness Retreat package | $85K package

Our client is a boutique fund manager firm focusing on impact and ethical investing. Due to their growth, they are now seeking a self-motivated and proactive Office Administrator/Executive Assistant to manage and provide all-rounded administrational support to the team.

**Key responsibilities include, but not limited to**:

- Providing administrative support to internal and external members and stakeholders of the business;
- Managing all office communications and correspondence - liaising with clients, external partners, service providers etc;
- Administering support to projects including document organisation, compiling tenders etc;
- Managing the contractor administration processes;
- Diary management and executive assistance for the Director as well as other ad hoc tasks as required by the leadership team;
- Creating and maintaining records, and bookkeeping;
- Collaborating closely with the management team to identify areas for improvement and review operational efficiencies;
- Overall general office organisation - handling of supplies, inventory, facilities management etc; AND
- Collating agendas and preparation of minutes for company meetings.

**Skills and experience**:

- Certification within Business, Administration or equivalent is highly preferred
- 2-3 years of working experience as an Office Administrator, Personal Assistant required;
- Previous experience within financial services, funds management or superannuation will be highly regarded;
- Ability to recognise urgency, optimise priorities and deliver against tight deadlines;
- Solid understanding of multi-asset classes or funds management will be favourable;
- Strong administration, organisation and time management skills;
- Exceptional stakeholder management skills with a continuous improvement mindset;
- Excellent communication skills - both verbal and written; AND
- Proactive and self-motivated individual with a strong ability to work autonomously as well as in a small, close-knitted and growing team.

SCR-fina-halim

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