Project Administrator

6 months ago

Sydney, Australia Greenwich English College Full time

**BUSINESS OVERVIEW**

The NextEd Group (ASX: NXD) is one of the largest listed private education organizations in Australia, delivering education and services to more than 25,000 students each year via 9 campuses in Australia and 16 recruitment offices around the world. The group delivers high-quality courses across the English Language, Vocational and Higher Education sectors, to both domestic and international students. We share a vision to unleash potential through inspiring learning and experiences, ensuring our graduates are equipped with the skills to fulfil their personal and career ambitions.

**ROLE OVERVIEW**

As a Project Administrator, you will play a crucial role in supporting the planning, coordination, and execution of various projects within our organization. Working closely with project managers, team members, and stakeholders, you will be responsible for ensuring the smooth operation and timely completion of projects while maintaining high standards of quality and efficiency.

**KEY RESPONSIBILITIES AND DUTIES**

**Key Responsibilities and duties**
- Collaborate directly with the National Head of Operations, General Manager, project managers, builders, and other stakeholders to conceptualize and execute programs and projects aimed at fostering business expansion.
- Support senior management in conceptualizing and implementing organizational initiatives, specialized projects, and ancillary services.
- Facilitate regular stakeholder meetings, documenting decisions and charting the course for successful project execution.
- Develop and maintain comprehensive workflows tailored to each program or project.
- Oversee program and project finances, ensuring adherence to budgets and contractual obligations, including oversight of costs, invoicing, and payments.
- Assist in the preparation of project initiation documentation for new endeavours, addressing issues, delivering services, and addressing stakeholder inquiries.
- Serve as the primary point of contact, managing all inbound inquiries and resolving service-related issues.
- Maintain meticulous records associated with program paperwork, ensuring accessibility and organization as needed.
- Supervise day-to-day operations to optimize campus functionality, including proactive communication with stakeholders, task oversight, and timely reporting.
- Take charge of procurement and quality assurance to uphold business standards and meet project deliverables.
- Ensure compliance with pertinent regulations governing each project and program.
- Foster productive relationships with external providers and operational managers within the broader NextEd Group.
- Develop and refine a robust program management framework, documenting campus management procedures and regularly updating relevant handbooks.
- Implement and oversee security protocols to safeguard premises and personnel effectively.

**EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS**
- Previous employment in Project Administration, Project Coordination, or analogous positions.
- Proficient in organization, project management, and time management.
- Ability to collaborate within a team or work autonomously.
- Practical familiarity with flowcharts, technical documentation, and scheduling.
- Competence in utilizing project management software.
- Possession of a degree or equivalent qualification in Business Administration or a related discipline.
- Outstanding written and verbal communication abilities.
- Preferred experience and understanding of the International Education sector.

**PERSONAL ATTRIBUTES**

**Organizational Skills**: Ability to maintain order and structure within projects, including managing documents, schedules, and resources effectively.

**Attention to Detail**: Keen eye for spotting discrepancies and ensuring accuracy in project documentation and execution.

**Time Management**: Skill in prioritizing tasks, meeting deadlines, and optimizing time allocation to maximize productivity.

**Communication Skills**: Clear and concise communication, both verbal and written, to facilitate effective collaboration with team members, stakeholders, and clients.

**Problem-Solving Ability**: Capacity to identify issues, analyze root causes, and develop practical solutions to overcome challenges encountered during project implementation.

**Adaptability**: Flexibility to adjust to changing project requirements, timelines, and stakeholder expectations while maintaining focus on project objectives.

**Team Player**: Ability to work collaboratively with diverse teams, fostering a positive and cooperative work environment to achieve project goals collectively.

**Leadership Qualities**: Capability to take initiative, delegate tasks effectively, and motivate team members to perform at their best.

**Ethical Integrity**: Commitment to upholding ethical standards and integrity in all project activities, including confidentiality and transparency in decision-making processes.

**Resilience**: Capacity to

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