Administration Assistant

3 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an Administration Assistant on a Non ongoing contract for 3 months with potential extension for up to 6 months.

**Position Overview**

**Pre-requisites required**:
People who are successful in this position must have the following pre-requisites:

- Demonstrated experience communicating with a broad range of stakeholders
- Demonstrated experience providing administrative support
- Ability to learn new systems quickly
- Desirable: experience providing secretariat support, including taking and drafting meeting minutes

**Major areas of Responsibility**:
Assist with the efficient day to day coordination of the International and Domestic Engagement section including:

- Assist with preparations for international and domestic meetings
- Maintain and update contact lists for domestic committee members
- Monitor the domestic stakeholder engagement schedule, domestic and international travel bookings, and issues resolutions
- Support international engagement activities, as required
- Support financial transaction processing and procurement functions
- Support SharePoint administration needs, including coordination of updates as required
- Assist with other tasks and projects as directed
- Commit to the Agency’s Code of Conduct and Values

**Required Capabilities**:
People who are successful in this position must demonstrate the following behaviours:

- Working with People - Understanding others, adapting to others, rewarding others, listening, consulting, supporting, caring.
- Relating and Networking - Building relationships, networking, relating to all levels.
- Writing and Reporting - Writing clearly, succinctly, and correctly, convincing through writing, avoiding jargon, structuring information.
- Analysing - Analysing information, probing for clarity, producing solutions, making judgements, thinking systematically.
- Learning and Researching - Learning rapidly, gathering information, understanding rapidly, managing knowledge, ensuring organisational learning approach.
- Planning and Organising - Setting objectives, planning, establishing contingencies, managing time, resources, and people, monitoring progress.
- Following Instructions and Procedures - Following procedures and instructions, time keeping, showing commitment, keeping to safety and legal guidelines.
- Achieving Personal Work Goals and Objectives - Accepting and tackling demanding goals, working hard, making the most of development opportunities, seeks progression.

**Key Relationships**:

- International and Domestic Engagement Senior Advisors, Advisors and Senior Officers
- P&R Managers
- Key cross-divisional team related to the responsibilities of the role

**Mandatory Requirements**:

- Applicants must be Australian Citizens.

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