Institute Administrator

4 months ago

Perth, Australia Curtin University of Technology Full time

17% superannuation, work flexibility and great benefits
- Full-time, Fixed-Term opportunity (24 months)

Use your skills to make a real difference to cutting-edge research and industry projects in an exciting innovation space.
- 17% superannuation, work flexibility and great benefits
- Full-time, Fixed-Term opportunity (24 months)

**Reference: 1124670**

**Curtin Institute for Data Science**
**_(former Curtin Institute for Computation)_**

The Institute supports a growing network of SMEs, external organisations, government departments, researchers, co-operative research centres, and not-for-profits across various sectors such as, but not limited to, health sciences, manufacturing, transport, art and culture, astronomy, agriculture, and aquaculture. At present the Institute would typically contribute to 30-40 research projects per annum, working with over 50 external organisations.

The team is led by Professor Melanie Johnston-Hollitt, a professor of astrophysics, with over 20 years' experience managing multi-disciplinary, international teams.

**Your new role**

We are seeking a detail orientated Institute Administrator to join our team. This role will work closely with the Institute Director and Business Manager, providing high-level support across a broad spectrum of tasks such as contracting, coordination of research activities and resources, internal and external stakeholders management and administrative tasks.

**Responsibilities will include**:

- Provide advice and support to the Director and institute staff on operational and regulatory matters.
- Ensure effective communication, both within the Institute and across the Institute’s key internal and external stakeholders and partners.
- Provide high-level administrative support to the Director, including travel and calendar management, preparing business collaterals etc.
- Ensure the effective delivery of services to support the Institute’s activities by liaising and working collaboratively with University service groups and by implementing Institute services and processes as appropriate.
- Provide support to the Director with the coordination of key Institute research projects and initiatives.
- Monitor research projects and Institute budgets on advice from the Director/PMO/Business Manager and in consultation with the University’s finance function.
- Assist with the management of Institute research staff, through the coordination of recruitment processes, local induction and staff communications.
- Assist with the monitoring and implementation of the institute’s contractual reporting obligations in consultation with the University’s research function.
- Coordinate reporting obligations of the Institute through the production of regular reports under the direction of the director and/or Business Manager
- Prepare and distribute meeting minutes and other business collaterals such as presentations.

**Selection Criteria**
- Relevant tertiary qualifications and relevant experience; or extensive experience and broad knowledge in an administrative field; or an equivalent combination of relevant experience and/or education training.
- Demonstrated experience in coordinating the administrative requirements of a small business unit.
- Demonstrated research and analytical skills with the ability to undertake preliminary research and analysis on a range of issues.
- Demonstrated experience in financial and budget management.
- Demonstrated experience working in HR or closely with HR.
- Well-developed oral and written communication skills, with the ability to communicate clearly and professionally with all staff and clients and the ability to produce documentation that is clear and concise.
- Demonstrated high-level interpersonal skills, including the ability to liaise and build rapport with a wide range of staff and external stakeholders.
- Proficiency in the creation of presentations, reports and other business collaterals using the Microsoft Office Suit and Adobe tools.
- Previous experience in a research environment within the tertiary education sector, and experience as an executive assistant and/or event coordinator are an advantage.

**About us**

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Situated on Whadjuk Nyungar Country, our vibrant campus includes an art gallery, gym, childcare and medical centre, and endless food options including a supermarket.

We encourage a progressive and diverse workplace, offering generous superannuation and salary packaging benefits. We are committed to looking after our employees by promoting health and wellbeing, work flexibility, and personal development opportunities.

**Join us**

Please provide a cover letter, and your CV addressing the selection criteri

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