Office & Facilities Coordinator

3 weeks ago

Sydney, Australia Akuna Capital Full time

**About the role**:
We are looking for an energetic, proactive and organized individual to take care of our beautiful Sydney office On a daily basis, the Office & Facilities Coordinator is responsible for ensuring the smooth and efficient operation of Akuna Sydney's organizational and administrative functions. While this person is responsible for juggling many different important tasks and responsibilities, creating a positive environment where people are proud to work is just as crucial

This is a full-time position. Hours would be between 8-4:30/5pm, Monday through Friday.

**What you'll do**:

- Liaise with the building maintenance staff on various facility needs
- Order and maintain appropriate levels of office and kitchen supplies while keeping respective areas tidy and easily accessible
- Coordinate or manage inhouse/external events, activities or catering
- Manage internal merchandise stock levels and give aways
- Manage gift register for personal milestones ad hoc
- Answering and routing incoming calls
- Manage sending, receiving, opening and distribution of mail and shipments
- Update various intranet pages ad hoc
- Provide cover and support for the Barista when required
- Support the Human Resources and Recruitment team with tasks as needed including conference room preparation, event support, setting up desks for new hires, and other duties required
- Generate new ideas for how to make our office environment more efficient and the best it can be.
- Highly organized and detail-oriented
- Ability to work with multiple departments, Senior Management and external service vendors
- Professional and reliable
- Can be trusted to handle confidential information
- Proven ability to work effectively with mínimal supervision
- Always looking to improve or develop more efficient processes when needed

**About You**:

- 12 months' experience in a similar role within an office administration or facilities area
- Previous experience using Canva (desirable)

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