Administrative Assistant

1 month ago


Russell Island, Australia Running Wild... Youth Conservation Culture Inc Full time

Position Description: ADMINISTRATION ASSISTANT
Part time (min. 16 hours/week, with opportunity for more)

Purpose of the Position:
The position of Administration Assistant is responsible for the day-to-day smooth running of the organisation, implementing processes and practices that assist all staff in their roles, and particularly the CEO.

Mandatory Requirements of the Position:

- Ability to work independently
- High-level of interpersonal skills and communication
- High-levels of problem-solving experience
- Good typing speed
- Knowledge of different physical and digital filing protocols

Highly Desirable Experience
- Background in working for small-to-medium not-for-profits
- An understanding of working with highly vulnerable cohorts, or a human services background
- Experience managing auspicing arrangements with multiple groups (Running Wild auspice two community gardens and one permaculture group currently)
- Detailed project management experience
- Social media, and other marketing experience, in a business context
- Stakeholder management experience
- Experience writing and/or managing government grants

Duties (Performance Criteria)
- Managing all staff and other group calendars
- Managing bookings, such as hall hire, barge bookings
- Conducting online and cold calling research for teams e.g. finding quality industry visits for participants in training programs
- Ordering stationery and other office supplies
- Collecting and distributing mail and logging correspondence
- Assisting with marketing and publicity including developing printed material and social media content
- Assisting with collating material for reports, grant acquittals and written correspondence
- Filing and organising office records, both electronic and paper
- General office duties such as photocopying, printing, shredding etc.
- Providing administration support to all areas of the association where required
- Managing registers of volunteers, program participants and assisting the Secretary with membership management
- Assisting with organisational fundraising and sponsorship requests

Reporting Relationships:
The Administration Assistance reports directly to the CEO

Related Award:
Clerks Private Sector (Queensland) Award 2020
Level based on experience

**Job Type**: Part-time
Part-time hours: 16 per week

**Salary**: From $22.67 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Russell Island, QLD 4184: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Admin: 5 years (required)

Work Authorisation:

- Australia (required)

Application Deadline: 14/01/2023
Expected Start Date: 16/01/2023



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