Executive Assistant to The Deputy Director and

7 months ago

Sydney, Australia NSW Government -Art Gallery of NSW Full time

**Ongoing**
- **Sydney CBD - The Domain**
- **Clerk Grade 5/6**
- **Total Remuneration Package up to **$115,797**
- **Salary range (**$93,295 to $102,941**)**

Established in 1871, the Art Gallery of New South Wales is located in Sydney’s The Domain adjacent to the Royal Botanic Garden and near the Central Business District, the Gallery acknowledges the original custodians of this land - the Gadigal people of the Eora nation.

The Gallery attracts around 1 million visitors annually and runs Australia’s largest education program with over 90,000 student and teacher visits per year.

With our expanded campus recent opening the Gallery has a new state-of-the-art building located next to our existing and much-loved building. Providing us with close to double the exhibition space, the expanded Gallery enables us to share more art with more people and provide more family, learning and educational programming for all our audiences.

We are seeking diverse, collaborative, supportive and brilliant individuals to work alongside our existing talent and build on our rich history to create an even more inspiring Gallery for the future.

**Our commitment to diversity**

**About the role**

The Executive Assistant is the first point of contact for all inquiries to the Deputy Director and Director of Collections and is responsible for providing confidential administrative support. The role holder provides overall administrative support for the Collections division and maintains a high level of liaison to key internal and external contacts.

For more information about the role please view the role description and information for applicants or call the nominated contact person listed in the advertisement.

**What technical / soft skills you require**
- Demonstrated success in the provision of administrative and secretarial support to senior executives preferably in the visual arts sector including high level keyboard skill, experience in dealing with confidential and sensitive issues, and people in senior roles with a high level of tact and discretion.
- Experience in coordinating high level documentation relating to an art museum or similar environment, preparing expense claims, coordinating meetings and associated catering and travel arrangements along with the ability to determine priorities in an environment of tight and conflicting deadlines, using a high degree of initiative and independence.

**Targeted questions**

1. Discuss how you would manage competing demands from senior stakeholders or customers while undertaking a range of important tasks that require attention to detail and must be completed within tight timeframes. (maximum of 400 words)

2. Describe a situation where you have managed a highly sensitive or confidential project that required you to liaise with stakeholders to gather information and data. Explain your approach to gathering and managing confidential information whilst maintaining discretion regarding the project aims. (maximum of 400 words)

Part of the assessment process may include additional online capability testing, skills testing or work samples in accordance with the new Government Sector Employment Act 2013, therefore you may be contacted to participate.

**Enquiries**
*

  • Personal Assistant to Deputy Director of Nursing

    7 months ago

    Sydney, Australia Justice Health and Forensic Mental Health Network Full time

    **Employment Type**: Permanent Full Time - 38 hours p/week **Position Classification**: Admin Officer Level 6 **Remuneration**: $77,623.75 - $79,458.87 p/annum **Requisition ID**: REQ444560 **Position Title**: Personal Assistant to Deputy Director of Nursing and Midwifery - Custodial Health - PFT - Malabar **Just the place** to grow your career and be part...

  • Sales Development Representative with Deputy

    4 weeks ago

    Sydney, New South Wales, Australia Deputy Full time

    About DeputyDeputy is a leading company in Australia, renowned for its rapid growth and innovative approach. As a Business Development Representative at Deputy, you will play a pivotal role in driving new business across targeted segments.About the RoleWe are seeking an ambitious and enthusiastic individual to enhance our sales efforts as a Sales Development...

  • Executive Assistant to The Deputy Secretary

    4 months ago

    Sydney, Australia NSW Premier's Department Full time

    **You. At the centre of big ideas.**: - **We’re looking for experienced professionals to bring their expertise working in genuine partnership with Aboriginal communities to influence, ensure accountability and drive positive change across government.**: - **Focused on truth telling and healing, you’ll be working in partnership with Aboriginal people...

  • Executive Assistant Director

    4 weeks ago

    Sydney, New South Wales, Australia Executive Full time

    Company OverviewWe are Wavemaker, a leading media agency that believes in positively provoking growth for our clients, people, and partners. With over 250 professionals across six offices in Australia and New Zealand, we strive to shape decisions and experiences through media, content, and technology.As part of GroupM and WPP, the largest media buying...

  • Director Office of The Deputy Secretary

    1 month ago

    Sydney, Australia NSW Corporate Services Full time

    **Unique opportunity to provide expert advice and support services to executives**: - **Temporary full-time role until September 2025**: - **Sydney or regional location encouraged with hybrid working supported**: - **TRP from $231k to $255k including superannuation** We are currently seeking to appoint a Director Office of the Deputy Secretary to join...

  • Account Executive, Mid Market

    7 months ago

    Sydney, Australia Deputy Full time

    Responsibilities Develop new business opportunities through customer facing meetings Build a sales pipeline of qualified opportunities within the mid market space Conduct detailed client analysis to understand their pain points, and quantify commercial impacts Deliver sales presentations and product demonstrations to senior stakeholders, tailoring...

  • Strategic Partnership Director

    4 weeks ago

    Sydney, New South Wales, Australia Deputy Full time

    About DeputyDeputy is a leading global technology company that empowers businesses to achieve their goals. Our innovative solutions and exceptional team make us a top choice for companies seeking to grow and succeed.

  • Deputy Director CLCM

    6 months ago

    Sydney, Australia KBR Full time

    Title: Deputy Director CLCM Title: Deputy Director – CLCM Your KBR future - delivering solutions and changing the world About KBR: Kellogg Brown & Root (KBR) is a leading Defence and Government professional services provider. In Australia, KBR has been delivering solutions to Defence and Defence industry for over 20 years. We provide...

  • Aps 6 Executive Assistant to The Deputy Secretary

    7 months ago

    Sydney, Australia Department of Veterans' Affairs Full time

    Salary Range: $93,976 - $106,713 + Attractive Superannuation The Executive Assistant (EA) manages a variety of front-of-office functions in a very busy Office of the Deputy Secretary. These functions include managing the diary, appointments, organising meetings, workflow, and correspondence, collating documentation, supporting the Deputy Secretary's...

  • Director, Customer Success, APAC

    5 months ago

    Sydney, Australia Deputy Full time

    Responsibilities In partnership with the VP of Customer Success, Snr Director of Customer Success and the team, develop and execute the overall Customer Success strategy, including driving expansion and customer health, aligning it with the company's goals and objectives.  Lead, mentor, and inspire a team, ensuring they have the tools, resources, and...

  • Account Executive, Business Development Specialist

    3 weeks ago

    Sydney, New South Wales, Australia Deputy Full time

    Business Development Representative OpportunityWe are seeking a highly skilled and motivated Business Development Representative to join our team at Deputy. As a key member of our sales team, you will be responsible for identifying and pursuing new business opportunities, managing a pipeline of leads and opportunities, and providing exceptional customer...

  • Executive Assistant

    7 months ago

    Sydney, Australia APG Workforce Full time

    $55 Per Hour+ Super - Government Role - 2 Month Contract APG is currently seeking an Executive Assistant for a 2-month contract within a Government Sector based in Sydney CBD. **Pay Rate: $55 Per Hour + Super** **Location: Sydney CBD** **Contract: 2 Months + Possibility of extension** **The Role** - Word processing, data entry, Diary management. -...

  • Account Executive, SMB

    5 months ago

    Sydney, Australia Deputy Full time

    Responsibilities You should love asking questions and learning. Running a deep Discovery is the key to your success, and you will need to get to the root of problems and identify opportunities where Deputy can help customers thrive. Stand out by providing personalised experiences and solution demonstrations to prospective customers. A little bit of...

  • Lead Partner Manager

    6 months ago

    Sydney, Australia Deputy Full time

    Responsibilities Work with our newest and most strategic product partner, Xero, to: Craft a GTM strategy for our joint-embedded solution alongside our Marketing team Work alongside our Product leadership to craft the optimal solution to maximise attach rates Manage executive stakeholders at Deputy and Xero on an ongoing basis Advocate and influence...

  • Executive Manager

    4 months ago

    Sydney Western Suburbs, Australia NSW Treasury Full time

    **Looking to help shape NSW’s impact on the challenges of our generation? Join the Energy, Climate Change and Sustainability Group!** - **Exciting opportunity to work closely with the Deputy Secretary - Energy, Climate Change and Sustainability Group as well as other senior executives, partner agencies across government, and the Minister's office.**: -...

  • Global Customer Success Strategist

    4 weeks ago

    Sydney, New South Wales, Australia Deputy Full time

    Job OverviewWe are seeking a highly experienced Global Customer Success Strategist to drive customer satisfaction, retention, and growth of APAC customers.About the RoleAs Senior Director, Customer Success, you will establish customer success strategies, foster strong relationships, and build high-performing teams. You will lead the operational cadence of...

  • Senior Quality Assurance Lead

    1 week ago

    Sydney, New South Wales, Australia Deputy Full time

    Company OverviewDeputy is a leading company in Australia, renowned for its rapid growth and innovative approach to quality assurance. This role presents an exceptional opportunity to join a world-class team and contribute to the development of Deputy's product and services.About the RoleAs a Principal Quality Assurance Engineer at Deputy, you will be...

  • Senior Solution Architect

    5 months ago

    Sydney, Australia Deputy Full time

    At Deputy, we empower businesses to build thriving workplaces - ones where staff are engaged, customers are served well, businesses are legally compliant, and companies’ profits thrive. Our reach extends across 70+ countries worldwide, serving more than 320,000 workplaces. Deputy is a global SaaS workforce management company headquartered in Sydney, San...

  • Sales Business Development Representative

    4 weeks ago

    Sydney, New South Wales, Australia Deputy Full time

    Deputy: Unlocking Success in SalesWe are seeking a driven and results-oriented Sales Business Development Representative to join our team. As a key player in our sales organization, you will be responsible for identifying, pursuing, and closing new business opportunities in the SMB sector.About DeputyDeputy is a leading provider of workforce management...

  • Executive Assistant

    2 months ago

    Sydney, Australia University of New South Wales Full time

    **Job no**: 528027 **Work type**: full time **Location**: Sydney, NSW **Categories**: Administration, Management **The Opportunity** The Faculty of Engineering has an opportunity for an **Executive Assistant**. This is a key role within the Deans Unit of the Faculty of Engineering in providing high level executive support to the Faculty Executive Director...