Personal Assistant/ea to Coo

2 weeks ago

Melbourne, Australia Legal People Full time

Law firm with enviable reputation & inclusive social culture
- Flexible Work Approach + Firm wide Benefits

**About our client...**

Our client is a leading Australian law firm with the reputation for being an Employer of Choice. They now have a rare career opportunity for a talented Personal Assistant or Executive Assistant to join their COO Management department and make a positive impact.

**It's all about you**:
As a key support to the COO (and Managing Director when required), you will be entrusted with providing administrative support, managing the Board and Equity Partner meetings and organising events.

As such, some of your key responsibilities will include:

- expenses (processing and reconciliation);
- manage incoming and outgoing correspondence;
- draft correspondence and memos;
- prepare presentations and reports;
- manage corporate travel;
- liaise with management, partnership and other key stakeholders;
- organise Board & Partner meetings;
- prepare & distribute meeting papers (including agendas and taking minutes);
- organise conferences, events (e.g. End of Year Functions) and the Annual General Meeting; and
- provide back up support to the Administration Team (as required).

**Skills and experience we'd love**:
To be successful in this role you must possess
**_a minimum of 4 years' in a similar role with a commercial law firm or within professional services_**, a strong
**_client-oriented approach_**, the ability to exercise
**_confidentiality_**:

- _at the highest level and
**_fast and accurate typing skills_**.

You will also be able to demonstrate:

- excellent literacy, numeracy and communication skills
- self-motivation and accountability;
- strong attention to detail;
- professional and confident telephone manner;
- flexibility to adapt to changing priorities and work requirements;
- excellent organisational, time management and general secretarial skills; and
- knowledge of MS Word (advanced) and PowerPoint, Excel and web (intermediate). (experience with iManage an advantage).

**Let's talk...**
In return our client offers a social and inclusive workplace, hybrid working options, fantastic staff benefits and a competitive salary (commensurate with experience). Don't let this opportunity pass you by

**Alternatively, for a confidential discussion please contact**:
Rosie Mamic on 9098 8775 or Laine McKenzie on 9098 8774

Legal People

Quoting Ref. No.: 3669480

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