Executive Assistant to Coo

4 months ago


Melbourne, Australia Sharp & Carter Full time

Support a high performing and established COO of a national business
- A highly varied role with opportunities to develop your skillset
- Inner city location | close to public transport and parking

**About the role**

This role is an exciting full time and permanent opportunity to provide administrative support to a COO and to ensure the efficient operation of their activities while supporting the wider team.

You will gain exposure to an entrepreneurial and dynamic company working with an established and highly motivated team

**Key Responsibilities**
- Support the COO with diary, inbox and adhoc tasks
- Travel coordination (domestic and international)
- Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas
- Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda
- Draft and prepare, reports, submission documents, presentations and related documents
- Contract management
- Coordinate the production and distribution of weekly/monthly reports to management
- Provide HR administration support to HR Manager as required
- Act as a champion and leader of the VIC Culture Club
- Oversee the Administration Assistant

**Skills & Experience**
- Relevant experience in an Executive Assistant capacity supporting Executives
- Experience within an ASX, property or construction is desirable
- Can-do and positive attitude
- Proven ability to work in a fast-paced environment
- Enjoys writing and can assist the team with social media activities and presentations
- Advanced Word, PowerPoint and Excel skills
- Knowledge and understanding of document editing on Adobe Acrobat
- Lateral thinker and has the ability to multi-task
- Excellent written skills and strong communication skills

**About the company**

Our client is a prominent Australian property development and investment organisation that is continuing to grow year on year The business has been involved in numerous high-profile projects across the country and internationally.

0484 381 458



  • Melbourne, Australia Legal People Full time

    Law firm with enviable reputation & inclusive social culture - Flexible Work Approach + Firm wide Benefits! **About our client...** Our client is a leading Australian law firm with the reputation for being an Employer of Choice. They now have a rare career opportunity for a talented Personal Assistant or Executive Assistant to join their COO Management...

  • Ea to Coo

    4 months ago


    Melbourne, Australia Capstone Full time

    Melbourne Head Quarters - Competitive remuneration on offer with excellent perks - Additional leave and flexible working arrangement **The Company** Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the...

  • Ea to Coo

    5 months ago


    Melbourne, Australia Capstone Full time

    Join a fund manager that is in a stable and growing industry - Additional leave and hybrid arrangements and great perks! - Join a company with a supportive and inclusive workplace culture **The Company** Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are...


  • Melbourne, Victoria, Australia Micale Recruitment Full time

    About the RoleWe are seeking a highly motivated and experienced Executive Assistant to provide dedicated support to our Chief Operating Officer (COO). This is a high-profile role that requires a professional with a high level of discretion, initiative, diplomacy, and communication skills.The COO is a senior executive with extensive experience gained...

  • Executive Assistant

    3 months ago


    Melbourne, Australia Corrs Chambers Westgarth Full time

    492538 Melbourne Chief Executive Office Full time VIEW FAVOURITES Join Corrs Chambers Westgarth, Australia's leading independent law firm. An exciting opportunity now exists for an Executive Assistant to support the Chief Operating Officer and other members of the Executive team. As the Executive Assistant to the COO, you will play a critical role in...


  • Melbourne, Australia ANZ Banking Group Full time

    **Req ID**: 67988 **Department**: Insto Ops Australia Management **Division**: Institutional **Location**: Melbourne About Us At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and...


  • Melbourne, Victoria, Australia Cadmus Full time

    About CadmusCadmus is a rapidly growing EdTech company that partners with top-tier universities to enhance assessment accessibility, progression, and success amongst diverse student cohorts through a powerful platform.Fuelled by a team of mission-driven individuals, Cadmus is changing how the world learns by breaking down global accessibility and equity to...

  • Executive Assistant

    3 months ago


    Melbourne City Centre, Australia HAYS Full time

    Opportunity to work as an Executive Assistant supporting two C-suite executives. Start ASAP. **Your new company** Opportunity to work for a forward-thinking company at the forefront of innovation in an Executive Assistant position. **Your new role** - Provide high-level administrative support to the COO and CEO - Manage calendars, schedule meetings, and...

  • Executive Assistant

    4 months ago


    Melbourne, Australia Charterhouse Full time

    **An exciting opportunity for an experienced EA to work with a leading transport provider in Melbourne, providing high level support to the CEO and COO.** - **You will be providing support to the CEO and COO, previous Executive Support experience is essential**: - **Work with a leading Melbourne organisation, be part of a highly regarded well tenured...

  • Executive Officer

    3 months ago


    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management Reference: 25253 - **Full time ongoing role**: - **...


  • Melbourne, Victoria, Australia Prestige InHome Care Full time

    About the Role:Prestige InHome Care is seeking a highly organized and proactive Executive Support Specialist to provide seamless executive support to our CEO, COO, and Board of Directors. As an Executive Support Specialist, your core purpose is to provide proactive executive support to the COO and CEO, allowing them to focus on their core role.Key...


  • Melbourne, Victoria, Australia Prestige InHome Care Full time

    About the RoleWe are seeking a highly organized and proactive Executive Support Specialist to provide seamless executive support to our CEO, COO, and Board of Directors. As a key member of our team, you will be responsible for managing all transactional CEO/COO tasks, managing calendars and inboxes, coordinating travel arrangements, event management,...

  • Executive Assistant

    4 months ago


    Melbourne, Australia Iress Limited Full time

    See yourself being part of a large, transformational change? This could be the role for you! At Iress, we make things happen We believe technology should help people perform better every day. Since our beginning in 1993, people across financial services have trusted us to take their performance to the next level. More than 10,000 businesses and 500,000...

  • Executive Assistant

    1 week ago


    Melbourne, Victoria, Australia Cadmus Full time

    About CadmusCadmus is a rapidly growing EdTech company that partners with top-tier universities to enhance assessment accessibility, progression, and success amongst diverse student cohorts through one powerful platform.Fuelled by a team of mission-driven individuals, Cadmus is changing how the world learns by breaking down global accessibility and equity to...

  • Executive Assistant

    2 months ago


    Melbourne, Australia Cadmus Full time

    Cadmus is a rapidly growing EdTech company that partners with the world’s top-tier universities to enhance assessment accessibility, progression, and success amongst diverse student cohorts through one powerful platform.Fuelled by a team of mission-driven individuals, Cadmus is changing how the world learns by breaking down global accessibility and equity...

  • Executive Coordinator

    2 weeks ago


    Melbourne, Victoria, Australia Cadmus Full time

    About the RoleCadmus, a rapidly growing EdTech company, is seeking a highly skilled Executive Assistant to support our CEO and senior executive team. As a key member of our team, you will play a critical role in driving our mission to provide 1 billion students with access to high-quality education by 2050.Key ResponsibilitiesExecutive Support: Provide...


  • Melbourne, Victoria, Australia Cadmus Full time

    About CadmusCadmus is a rapidly growing EdTech company that partners with top-tier universities to enhance assessment accessibility, progression, and success amongst diverse student cohorts through a powerful platform.Fuelled by a team of mission-driven individuals, Cadmus is changing how the world learns by breaking down global accessibility and equity to...


  • Melbourne, Australia Commonwealth Bank of Australia Full time

    Executive Manager Estate Settlements and Specialised Services **"At CommBank we are proud to support flexibility, let's discuss what this means for you"** The Commonwealth Bank of Australia (Bank) is Australia's leading provider of integrated financial services. They are committed to continuously improving governance practices and ensuring that they are...

  • Personal Assistant

    4 months ago


    Melbourne, Australia Robert Half Full time

    Excellent opportunity for a PA to join a suitability forward non for profit organisation! **The Company** Our client is an organisation who focus on collaboration developing policy, technical and financial solutions to support and reduce exposure to climate, water and environmental threats within Australia. **The Role** - Provide executive assistance to...


  • Melbourne, Victoria, Australia Micale Recruitment Full time

    About the RoleWe are seeking a highly motivated Executive Assistant to support the Chief Operating Officer (COO) in a dynamic and innovative Not for Profit organisation. The successful candidate will have extensive experience in providing high-level administrative support to senior executives and will be able to exercise discretion, initiative, and...