Executive Assistant to Coo

1 week ago

Melbourne, Victoria, Australia Sharp & Carter Full time
Support a high performing and established COO of a national business

  • A highly varied role with opportunities to develop your skillset
  • Inner city location | close to public transport and parking

About the role


This role is an exciting full time and permanent opportunity to provide administrative support to a COO and to ensure the efficient operation of their activities while supporting the wider team.

You will gain exposure to an entrepreneurial and dynamic company working with an established and highly motivated team

Key Responsibilities

  • Support the COO with diary, inbox and adhoc tasks
  • Travel coordination (domestic and international)
  • Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas
  • Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda
  • Draft and prepare, reports, submission documents, presentations and related documents
  • Contract management
  • Coordinate the production and distribution of weekly/monthly reports to management
  • Provide HR administration support to HR Manager as required
  • Act as a champion and leader of the VIC Culture Club
  • Oversee the Administration Assistant

Skills & Experience

  • Relevant experience in an Executive Assistant capacity supporting Executives
  • Experience within an ASX, property or construction is desirable
  • Cando and positive attitude
  • Proven ability to work in a fastpaced environment
  • Enjoys writing and can assist the team with social media activities and presentations
  • Advanced Word, PowerPoint and Excel skills
  • Knowledge and understanding of document editing on Adobe Acrobat
  • Lateral thinker and has the ability to multitask
  • Excellent written skills and strong communication skills

About the company


Our client is a prominent Australian property development and investment organisation that is continuing to grow year on year The business has been involved in numerous high-profile projects across the country and internationally.

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