Executive Assistant
2 weeks ago
Established and growing property investment organisation | ASX listed business
- Collaborative Executive Assistant team | Supportive & dynamic environment
- CBD location | Flexible working arrangements | Competitive salary & bonus s
**About the role**
This is a fantastic opportunity for an experienced and professional Executive Assistant to support the COO of a thriving listed property organisation. This is a very busy role that involves high level calendar management and requires someone who has the ability to stay one step ahead.
**Responsibilities**
Supporting the COO in a true 1:1 support role this position would involve:
- Provide high-level, confidential administrative support, including diary management and meetings organisation to Chief Operating Officer and their team.
- Providing administrative support to members of the Board, preparation and distribution of Board & Committee packs, arranging travel for all directors in collaboration with EA to MD, maintaining Board & Committee calendars, assisting the COO with preparation for all Board & Committee meetings.
- Work closely and positively with the broader Executive Assistant team and other support staff, to ensure a smooth and seamless experience of support to the Executive team and key internal and external stakeholders.
- Meet and greet clients and visitors to the office enhancing effective working relationships and demonstrating diplomacy whilst acting as liaison.
- Identify improvement opportunities and implement efficiencies that positively promote Growthpoint as an employer and a great place to do business.
- Examine all forms of incoming correspondence to prioritise, determine appropriate action and ensure timely response / delivery regarding sensitivity and confidentiality, and filed accordingly.
- Ensure all forms of correspondence, reports, presentations, and business documents prepared are of a high quality with minimum rework required.
- Organise and coordinate comprehensive domestic and international travel arrangements for the COO and extended Operations team in line with custom practice and company policies.
- Maintain accurate and efficient records management, filing and information retrieval systems.
**Skills and Experience**
- Experience working in a similar position within the property sector is advantageous
- Ability to prioritise and stay one step ahead
- Strong communication skills both written and verbal
- Strong track record of proactive networking and relationship building
- Overall great team player
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
**About the client**
This property investment organisation has a reputable brand in market and is seeking an enthusiastic and driven Executive Assistant for the team. Based in the CBD this business offers flexible work arrangements and and a diverse and inclusive culture.
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