Administrative Service Officer

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 28/01/2025 - 27/01/2032

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1449660

**Selection Criteria**:
SC1: Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office environment.

SC2: Demonstrated highly developed computer and word processing skills, including experience in Microsoft Word and Excel.

SC3: Demonstrated high level ability to follow direction, use initiative and prioritise tasks within timelines.

SC4: Demonstrated excellent communication skills, phone manner and the ability to work and communicate effectively with a range of people including staff, students and parents and carers.

SC5: Demonstrated ability to work collaboratively in a busy and demanding environment.

**Role**:
The Administrative Service Officer is based in the office and reception area and undertakes a variety of support roles under the direction of the Office Manager.

The position requires an enthusiastic person with excellent social and organisational skills, who can perform a range of office and reception functions independently. The Administrative Service Officer, under the direction of the Office Manager, will be front of house and oversee the general office functions.

**Responsibilities**:
¿ Attend to parents, students and visitors with enquiries
- Assist with School Council election organisation
- Liaise with the school¿s cleaning company
- General office duties as required
- Assist with First as required
- Assist with first aid entry when required
- Distribute incoming mail and prepare outgoing mail
- Assist in maintaining databases and producing relevant reports
- Assist with the maintenance of office resource areas
- Undertake related additional duties as requested by Principal Class members
- Maintain the VIT and Working with Children Check/Volunteers registers
- Assist with student enrolments when required
- Coordinate functions - preparing the conference room or designated space for any upcoming meetings
- Greet visitors on behalf of the Principal Class and provide refreshment
- Assist in maintaining databases and producing relevant reports
- Assist with the maintenance and ordering of office resources and first aid supplies
- Organise Mother¿s/Father¿s/ Special Person Day stalls
- Redeployment of classroom education support staff if required
- Publish school newsletter

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
Hours 8:00am-4:00pm Monday-Friday

**Conditions of Employment**:
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

**Location Profile**:
Thank you for showing an interest in the advertised position at our school. Joining our school provides an excellent opportunity to join a dynamic, committed and motivated professional learning community. We are extremely proud of the culture and community that we have established.

Newbury Primary School is a government school located in the rapidly growing residential area of Craigieburn. The school opened in 2017 with 279 students and now has a student population of over 1100 students. The school is located at the intersection of Newbury and Grand Boulevard and caters for students in Years Prep to 6.

Over 80% of students identify as learners where English is an Additional Language and we provide a range of supports across the school to support them and their families including environmental print, a response to intervention approach to EAL tuition, Arabic Multicultural Education Aides and connections with external support services. We are committed to promoting an inclusive culture that encourages and promotes an understanding of race, religion, ethnicity, sexual orientation, gender and identity within our school community.

Newbury Primary Schoo

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