3920- Company Secretary

2 weeks ago

Sydney, Australia Indigeco Full time

Pay rate $700 - $800 per day + super.
- Hybrid role but based at Alexandria.
- 6-month contract with view to a permanent role for the right person

This role supports the Company Secretary to ensure the companies group of subsidiaries, investment companies, trusts, joint venture boards and foreign entities comply (as required) with the Corporations Act, their governing documents and companies policies and procedures, including maintaining a fit for purpose governance framework.

**Subsidiaries and Joint Ventures**
- Responsible for the provision of governance advice for wholly owned subsidiaries and nominated JVs in Australia and overseas and managing all Secretariat duties where the function is provided in-house by the company including preparing board agendas, action items, drafting minutes and liaising with directors for the coordination of dates for board meetings.
- Key point of contact for outsourced JV work including the provision of governance advice and management of the relationship with, and maintain oversight of, domestic and international external providers.
- Responsible for ensuring that all wholly owned subsidiaries and JV’s are in compliance with the Corporations Act.
- Responsible for the management of ASIC’s annual solvency review process for the company.
- Responsible for maintaining internal registers and databases (Diligent Entities) for the group of companies.
- Maintaining the companies Group Corporate Structure, including incorporation of new entities and deregistration of dormant companies.
- Facilitating the formal execution of documents in accordance with company policy and the Corporations Act.
- Key contact for ASIC as agent for the Australian Group companies.
- Responsible for the timely lodgement of documents with ASIC and maintenance of statutory records and registers for the Group of companies.
- Responsible for the companies Deed of Cross Guarantee and the lodgement with ASIC.
- Responsible for ALD’s dividend process with the registry and payment to shareholders.
- Assisting the Company Secretary with the timely lodgement of documents with the ASX and NZX

**Regulatory Matters**
- Co-ordinating responses to statutory record and related regulatory requests from the ATO, ACCC and ASIC and working with the Company Secretary to finalise the requisite documentation.

**Annual Report**
- Assisting the Company Secretary with full year and half year reporting obligations to ensure that the compliance requirements of the Annual Report and that the companies disclosures are fit for purpose.

**Corporate Governance**
- Assisting the Company Secretary to maintain an appropriate corporate governance framework, including reviewing corporate governance policies, procedures practices, related processes and projects.
- Providing guidance and advice to the business on corporate governance matters generally, including the Corporations Act in relation to matters affecting corporate governance and directors.
- Reviewing key internal governance policies and guidelines and recommending appropriate changes for consideration by the relevant board or committee.

**Other Matters**
- Monitor and maintain Secretariat inbox and respond to external enquiries as required.

**Qualifications & Experience**
- Governance Institute of Australia qualification as a Chartered Secretary or Tertiary qualification in Business, Commerce or Law or equivalent experience.
- Minimum 4 - 5 years experience as a Company Secretary for an ASX100 listed company
- Experience in working in a dynamic team
- Experience in preparing documents for external publication
- Experience in Diligent Boardbooks and Diligent Entities

**Applications received after the due date may be considered for similar roles.**

***_"Indigeco Acknowledges the Traditional Custodians of country throughout Australia and Recognise our Brothers & Sisters Connection to Land, Waters and Community. We pay our Respects to our Brothers & Sisters our Culture & to our Elders past, present & future"._

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