Executive Assistant

6 days ago

Sydney, Australia AWS Australia Pty Ltd Full time

5+ years in an administrative role supporting senior management. - Proficiency with Microsoft Office, specifically Outlook, Word, Excel, and SharePoint. - Exceptional English written, verbal, and interpersonal communication skills. - A terrific work ethic accompanied by an ever-positive, get-it-done attitude. - Ability to multi-task effectively and work in a highly ambiguous environment. - High levels of integrity and discretion in handling confidential information and dealing with people. - Detailed planning, time management and organizational skills are required. - Positive, proactive and able to always exercise great judgment. - Strong team player.

Job summary

Here at Amazon Web Services we're looking for an exceptionally bright, experienced, energetic and self-motivated Executive Assistant to support the Asia Pacific & Japan Directors of Solutions Architecture Organization.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical, as is a good sense of humour.

More broadly, your responsibilities will include management of complex calendar and scheduling requirements; acting as a liaison for the leadership team; driving key team activities (such as staff meeting agendas, space planning) and travel coordination. And we must not forget - have fun at work and help others do the same.

To be considered you must possess extensive experience assisting at the senior level in a fast-paced environment which has equipped you with the skills to "look around corners"; superior knowledge of Microsoft Suite as well as exceptional written, verbal, and interpersonal communication skills. We're a fast growing business and whilst the role will be demanding and we face new challenges every day there is a strong sense of team. If this is the environment you excel in this could be the role for you.

Key job responsibilities
- Manage complex, international calendars and scheduling requirements - with stakeholders based in the US / Americas and throughout the Asia Pacific region.
- Manage domestic and international travel.
- Manage expense report coordination and submission.
- Manage team space, including moves, reconfigurations and new hire onboarding.
- Organize, execute and assist with team activities (staff meetings, all-hands meetings, off-sites, and team social events).
- Act as a liaison for executives' direct reports.
- Experience with reconciling expenses, booking travel and attention to detail. - Experience assisting multiple people at the Senior or Executive level. - Excellent organization, planning, time management, and problem-solving skills. - Highly motivated, organized, and able to work effectively with mínimal supervision. - Ability to handle administrative details independently, while keeping team members adequately informed. - Ability to quickly learn organizational structure and the objectives of the team. - You have fun at work and help others do the same. - Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround. - A demonstrated ability to respond effectively to changing workloads and priorities. Acknowledgement of country: In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today. IDE statement: Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer, and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected attributes.

  • Executive Assistant to Founding Partner

    7 months ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Accounts Executive

    7 months ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Executive Assistant

    7 months ago

    Sydney, Australia Tidal Recruitment Partners Full time

    Full time Temporary assignment - Based in Sydney CBD close to public transport - A great opportunity to gain exposure in the education sector We are seeking a passionate executive assistant to join a leading university on a two month temporary assignment. As the executive assistant, you will provide high-level administrative support and be the first point...

  • Executive Assistant

    7 months ago

    Sydney, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Sydney Division Practice Management - Office Support Description - **Hours: 8.30 am - 5.00pm** **Reporting Relationships: Executive Assistant and Office Support Manager** **1. Objectives and scope of the position** - To provide direct assistance to Partners and Executive Directors with the daily management of word...

  • Executive Assistant

    7 months ago

    Sydney, Australia Charterhouse Full time

    Executive Assistant - ASAP start date - 1-2 months with opportunity to go permanent - Sydney CBD with WFH flexibility - $45-50 + super an hour Our client is looking for an experienced Executive Assistant for a temporary position in Sydney CBD. The initial contract will be for 1-2-months with potential to extend further. This role will require someone to...

  • Executive Assistant

    7 months ago

    Sydney, Australia Lotus People Full time

    Perfect opportunity to start work immediately with scope of going permanent! - Support three executives and part of a professional and high achieving team. - Ideal CBD location where you have your own office! **- Paying an attractive rate of $50-60 + Super p/h DOE** - **Monday to Friday 8:30am-5:30pm (with flexibility)**: - **Immediately...

  • Executive Assistant

    7 months ago

    Sydney, Australia Momentum Consulting Group Full time

    **Executive Assistant opportunity** Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments, excel at managing high-profile events, and possess exceptional organizational skills, we want to hear from you. **Position**: Executive Assistant **Salary**: $90,000 - $100,000 per annum +...

  • Executive Assistant

    9 months ago

    Sydney, Australia Salesforce Full time

    Job Category Corporate Functions Job Details Salesforce is seeking a highly skilled and experienced Senior Executive Assistant to support our executive leadership team. As a Senior EA, you will play a critical role in ensuring the smooth functioning of the executive office and provide high-level administrative support to key leaders within the...

  • Executive Assistant

    7 months ago

    Sydney, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    7 months ago

    Sydney, Australia Aston Carter Full time

    **Job Snapshot**: **Location**: - Sydney Other**Work Type**: - Permanent **Category**: - Admin/Customer Service **Job ID**: - 541618**Job Summary**: - Opportunity to work with a leader within the Aviation Industry - Mascot Location with work from home flexibility - Staff travel benefits including discounts on fares to destinations all over the...

  • Executive Assistant

    6 months ago

    Sydney, Australia NSW Government -icare Full time

    **Sydney** - Bring your strong EA experience and skill set to a Group Executive at icare! - Fixed term 12 months, Full-time Opportunity, Sydney CBD location - Hybrid working environment, offering starting salary of $106K + super **About the Role** Provide executive and administrative support to the functional Chief (Group Leadership Team member or Group...

  • Executive Assistant

    6 days ago

    Sydney, Australia Beaumont People Full time

    Full-time, Permanent / Hybrid Flexible - Sydney CBD - Circa $92k+17% super **Full-time, Permanent / Hybrid Flexible** **Sydney CBD** **Circa $92k+17% super** **The Organisation** Beaumont People are proud to be partnering with a reputable Tertiary Education Provider in the Sydney CDB who are seeking a talented Executive Assistant to join their team. This...

  • Executive Assistant

    8 months ago

    Sydney, Australia Australian Prudential Regulation Authority (APRA) Full time

    **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members’ Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA’s mandate. While the...

  • Executive Assistant

    7 months ago

    Sydney, Australia Charterhouse Full time

    **Initial 2-3-month temporary position**: - **$45-50 per hour + Super**: - **Immediate start**: - **North Strathfield location - close to public transport and free parking available.**: - **Office based role!**: - **Vibrant culture of hardworking professionals!**: - **Global leader in FMCG/Retail** I am looking for an experienced Executive Assistant...

  • Executive Assistant

    2 days ago

    Sydney, Australia Lotus People Full time

    **Exciting and unique opportunity to join an emerging healthcare provider with a mission to make a positive impact**: - **CBD office location, with a hybrid work structure**: - **$100,000 - $110,000 + super** **THE COMPANY** Lotus People are excited to be partnering with an emerging healthcare provider that has a mission to improve patient care in...

  • Executive Assistant

    7 months ago

    Sydney, Australia Charterhouse Full time

    **Executive Assistant to the Executive Director - NSW Government** - **$50 - $52 per hour + super**: - **Immediate start - Initial 6 month contract with view to extend**: - **St Leonards location/hybrid**: - **Full time, 38 hours/week** This Government department within the Health sector is seeking an experienced Executive Assistant for an initial 6...

  • Executive Assistant

    3 weeks ago

    Sydney, Australia Shakewell Agency Full time

    **About Shakewell**: Shakewell Agency specialise in digital product development, app development (iOS & Android), web development, e-commerce solutions, UX/UI design, marketing, and all things digital. Our Director is seeking a proactive and organised Executive Assistant to help streamline his day-to-day responsibilities and ensure the smooth running of both...

  • Executive Assistant

    6 months ago

    Sydney, Australia HAYS Full time

    Executive Assistant role now available ! **Your new company** Would you consider yourself to be proactive, a forward thinker, and thrives working in a fast-paced environment?? I am currently recruiting for a permanent, full-time Executive Assistant role for a global swimwear and fashion apparel company based in the Inner West. This company is now looking...

  • Executive Assistant

    6 months ago

    Sydney, Australia Charterhouse Full time

    **1 x Executive Assistant** - **Day rate: $330 + super**: - **12 month contract**: - **Sydney, CBD - Full time in the office, flexibility to WFH after initial 3 months** Our client, a leading Financial Services organisation is seeking for a temporary executive assistant to join their team at their gorgeous, state of the art offices in the heart of Sydney...

  • Executive Assistant

    6 months ago

    Sydney, Australia Momentum Consulting Group Full time

    **Executive Assistant opportunity** Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments, excel at managing high-profile events, and possess exceptional organizational skills, we want to hear from you. **Position**: Executive Assistant **Salary**: $95,000 - $100,000 per annum +...