Project Administrator

4 weeks ago

Tullamarine, Australia BeFloored Full time

**About Us**:
Be Floored Pty Ltd is a leader in the timber flooring industry with over 20 years of experience delivering a wide range of projects, from small residential renovations to large-scale commercial installations. We pride ourselves on providing a comprehensive flooring service, from initial consultation through to maintenance and aftercare, led by a team of highly experienced and specialized professionals. With our in-depth architectural knowledge, technical expertise, and design acumen, we guarantee a seamless end-to-end experience through our in-house estimating, operations, and project management teams.

**Role Overview**:
As a **Project Administrator** at Be Floored, you will be an integral part of our project management team, supporting the delivery of multiple flooring projects. You will coordinate various aspects of the projects, from scheduling and documentation to communication and logistics, ensuring that all tasks are executed efficiently and on time. You will also play a key role in maintaining project records, managing correspondence, and liaising with clients and subcontractors to ensure the smooth progression of projects from initiation to completion.

**About You**:

- Strong organizational skills and attention to detail
- Experience in project administration, coordination, or a similar role
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office Suite and project management software
- A proactive attitude and a passion for contributing to the success of projects
- Ability to multitask and prioritize effectively in a fast-paced environment

**Key Responsibilities**:

- Provide administrative support to the project management team, including scheduling meetings, preparing agendas, and taking minutes
- Coordinate project activities, resources, equipment, and information
- Maintain accurate and up-to-date project documentation, including contracts, invoices, and reports
- Communicate with clients, suppliers, and subcontractors to ensure clear understanding of project requirements and timelines
- Assist with the preparation and distribution of project-related correspondence
- Track project progress and address any issues that arise
- Manage project calendars and ensure deadlines are met
- Support the project team in the execution of quality control procedures
- Ensure compliance with company policies, industry standards, and relevant regulations
- Contribute to continuous improvement initiatives to enhance project delivery

**Skills and Experience**:

- 2-3 years of experience in project administration or a similar role, preferably within the construction or flooring industry
- Proficiency in Microsoft Office Suite and project management software
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to work under pressure and meet deadlines
- Strong problem-solving abilities and attention to detail
- Experience in liaising with clients, suppliers, and subcontractors

**Qualifications / Education**:

- Diploma or equivalent qualification in Project Management, Business Administration, or a related field
- Applicants with substantial relevant experience will also be considered

Pay: $73,150.00 - $80,000.00 per year

Schedule:

- 8 hour shift

**Education**:

- Diploma (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 12/11/2024

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