Deputy Company Secretary

2 weeks ago

Melbourne, Australia Mahlab Recruitment Full time

Newly created role in existing team
- ASX100 listed company
- Broad responsibilities

**About our client**

**Incitec Pivot Limited is a global business** and leading supplier to the resources and agricultural sectors, and committed to helping create a sustainable and decarbonised world. An **ASX100 company**, IPL has two customer facing businesses, Dyno Nobel based in Asia Pacific and in the Americas, Europe, Middle East, Africa (EMEA) and Incitec Pivot Fertilisers, a leading integrated manufacturer and distributor of fertilisers across the east coast of Australia. With a diverse leadership, IPL adds value for its customers through explosives and fertilisers manufacturing excellence, leading technology solutions, marketing and servicing operations.

**About the role**

IPL has an exceptional **opportunity for a lawyer experienced in governance and company secretary responsibilities** to join the existing team as Deputy Company Secretary. **Reporting to the Company Secretary**, the Deputy Company Secretary will support the Company Secretary in ensuring the high performance of the company secretary function and effective operation of the corporate governance framework and IPL’s high performing Board and Committees. **Internal stakeholders include the Board, CEO, Executive Team and externally you will liaise with IPL’s share registry, ASIC and other regulators.**

The Deputy Company Secretary will be responsible for:

- driving Board and Committee processes, including preparing agendas and writing and reviewing high quality papers;
- playing a key role in strategic governance and special projects;
- providing high quality advice on a broad range of corporate governance and regulatory matters, and introduce improvements and best practice initiatives;
- managing subsidiary governance and ensuring compliance with statutory and reporting obligations;
- ensuring compliance with the Corporations Act, ASX Listing Rules and other legislation;
- managing delivery of the Annual General Meeting;
- managing the production of the Annual Report;
- managing the interim and final dividend and return of capital programs;
- involvement in supporting ESG and sustainability initiatives and reporting;
- drafting key governance documentation such as the Notice of Meeting, charters and policies;
- ensuring IPL’s statutory records are appropriately maintained; and
- providing guidance to, and collaborating with, the Assistant Company Secretary

**About you**

IPL is seeking a legally qualified professional with previous experience, or a strong interest in, company secretariat and governance issues. **Experience in an ASX listed environment will be highly regarded, though not essential and experience from the Corporate Group of a reputable law firm or unlisted company will be considered.** You are highly organised, results focused and have demonstrated ability in delivering quality outcomes to meet business needs within tight deadlines. You possess strong attention to detail and exceptional communication skills. You are a team player and bring a strong work ethic and a high degree of integrity. A Graduate Diploma of Applied Corporate Governance from the Governance Institute of Australia is desirable.

**Location: Melbourne**

**Ref: MCNP21614**

**Closing date: Monday 29 May 2023**

Alternatively, for a confidential discussion regarding this position please contact our exclusively contained consultant, Nicola Phillips:
**P: 0419 568 519**
- Mahlab is Australia’s leading independent legal recruitment consultancy. We specialise in placing lawyers into corporations and private practice law firms throughout Australia and internationally._

_ and Sydney _(02) 9241 1199
_._

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