Executive Support

2 weeks ago

Sydney, Australia St Vincent's Hospital Network Full time

**Position Title**: Executive Support & Office Coordinator

**Employment Type**:Permanent Full Time
- **Hours per week**:38 hours per week
- **Position Grade**:Administration Officer Level 4 Year 1-2
- **Salary**:$69,840.79 - $71,439.54 base salary per annum
- **Enterprise Agreement**:The Named NSW (Non-Declared) Affiliated Health Organisations’ Health Employees Agreement 2019
- **Department Name**:Executive Office**About us**:
Founded in 1857 by the Sisters of Charity, St Vincent’s Hospital is one of Australia’s most iconic Hospitals, which functions as a full service acute public teaching hospital.Part of the NSW-based arm of St Vincent’s Health Australia, the Hospital provides significant training and research activities housing several specialty units that are internationally recognised as centres of excellence.**Benefits of working at St Vincent’s include**:
Generous salary packaging and Fitness Passport for eligible staff

Opportunity to access a large range of clinical and non-clinical education programs

Supported post graduate opportunities within applicable fields

Career development opportunities across the St Vincent’s Health Australia Network

Employee Assistance Program

An Allocated Day Off (ADO) per month for full time staff

Work/Life balance**What we are looking for**:
A vacancy exists in the Executive Office for a highly motivated Executive Support & Office Coordinator with appropriate knowledge and skills to join our friendly and supportive team. Our progressive and innovative team offers development opportunities for our staff and a caring environment for the delivery of high-quality patient centred care.**About the position**:
The Executive Support & Office Coordinator will provide effective, efficient and confidential support to the Relevant Executive Director and Executive Office team to ensure staffing levels are optimal, liaising with a variety of internal and external stakeholders. The role will contribute to the successful operations in the executive suite.**_
Applicant will be required to obtain a Corrective Service Clearance NSW to be able to take up this role._**

**Diversity and Inclusion at St Vincent's**:**Application Instructions**:
**Selection Criteria**:
1. Personal integrity and demonstrated commitment to the Philosophy, Mission and Values of Mary Aikenhead Ministries and St Vincent’s Health Australia.-
3. Demonstrated strong communication and interpersonal skills with demonstrated ability to develop and maintain strong relationships with internal and external stakeholders4. Demonstrate previous administration experience, including record/document/diary management5. Demonstrated experience working in a fast-paced environment with strong organisational and time management skills to meet deadlines.6. Demonstrated ability to work autonomously and under broad supervision while undertaking a diverse range of tasks in a team environment.7. Demonstrated ability to maintain confidentiality at all times.**Applications close on: 04/02/2024**
- 1. Ability to perform a wide range of administrative tasks, while managing competing work priorities and work flow within allocated resources
- 2. Experience in responding to a range of customer enquiries and determining the appropriate response in a complex work environment
- 3. High level interpersonal, written and verbal communication skills
- 4. Demonstrated initiative and the ability to bring a creative approach to problem solving
- 5. Ability to work independently and with a demonstrated capacity for effective teamwork
- 6. Demonstrated commitment to providing quality service and quality improvement initiatives in workplace practices and procedures
- 7. Experience in the use of Microsoft Office packages including Word, Outlook and LHD financial software programs
- 8. Experience working in an environment that may require empathetic communication with newly bereaved persons

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