Executive Assistant

2 weeks ago

Sydney, Australia Association of Independent Schools of NSW Full time

**Location**:
AISNSW

Employment Type:
FP - Full-Time Permanent

Department:
Office of the Chief Executive

A wonderful career opportunity for an experienced **Executive Assistant** to play a very important role in providing high level executive and administrative support to the Chief Executive of the Association of Independent Schools of NSW (AISNSW).

Join a not-for-profit organisation where your high-level executive skills will be valued in a supportive, professional, and collegial working environment that is focussed on supporting over 500 Independent schools across NSW/ACT.

You will be an exceptional communicator with outstanding interpersonal skills and able to build positive and collaborative relationships with key internal and external stakeholders.

You will have excellent organisation and time management skills and able to deal with issues with a high level of confidentiality in a dynamic environment and thrive on managing multiple competing priorities.

**Who are we?**

The Association of Independent Schools of NSW (AISNSW) is the peak body supporting and representing Independent schools in NSW and provides a range of services across the state. With the core values of integrity, professionalism, respect and collegiality, AISNSW seeks to further the ideals of Independent education: choice, diversity, quality, opportunity and excellence.

What will be your key responsibilities?
- Provide high level administrative support to the Chief Executive.
- Coordinate complex scheduling and outlook diary management for the Chief Executive including forward planning, preparation and logistics.
- Provide Board secretariat support for the AISNSW Board, Building Grants Assistance (BGA) Board and Australian Independent Schools Fund (AISF).
- Provide administrative support for other advisory councils.
- Manage travel, accommodation, transportation bookings and submit expense reports.
- Manage and establish strong stakeholder relationships both internally and externally e.g. senior staff across schools, Government departments and other organisations.
- Act as a point of contact and support for administrative staff within AISNSW and coordinate Personal Assistant Administrative team meetings.
- Organise meetings/events including communication, logistics, documentation, and catering as required.
- Manage records.
- Perform other duties and adhoc projects as required by the Chief Executive.

**What skills and attributes will you have?**
- Very strong interpersonal skills and the ability to build relationships with key stakeholders and communicate in a confident, professional manner.
- Strong time management skills with the ability to manage multiple tasks simultaneously.
- Meticulous attention to detail across all facets of the role.
- Excellent written and verbal communication skills.
- Highly organised with experience in establishing and maintaining efficient administrative processes.
- Service focus dedicated to meeting the expectations of the Chief Executive.
- Ability to deal respectfully with sensitive information and maintain a high level of confidentiality.
- Advanced proficiency in Outlook, Word, PowerPoint, and other programs including skills in document presentation.
- 5+ years of related experience working in an Executive Assistant or Personal Assistant role supporting Senior Executives.

**What we offer you**:

- Structured induction processes.
- Four weeks annual leave (additional two weeks leave for the office closure period between Christmas and New Year is determined by the Board each year).
- Salary packaging.
- Annual salary review.
- Flexibility by negotiation.
- Internal and external professional learning opportunities, such as courses and conferences.
- Collegiality with a team of highly experienced professionals with a range expertise and professional qualifications to collaborate with and learn from.
- Dedicated, staff wellbeing initiatives to promote connectedness and self-care.

**Are you eager to join a dynamic, not-for-profit organisation in education and have a pivotal role supporting the Chief Executive of AISNSW?**
- Covering letter
- CV

Applications close **Friday 31 March 2023**.
Please direct any questions to:
Margaret Molloy
Manager Human Resources
Ph: 9299 2845

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