Events Coordinator

**Position No **NP

**Title **Events Coordinator

**Classification **APS Level 6

**Employment Type **Ongoing

**Working Hours **Full Time

**Salary **$83,382 - $96,004 + 15.4% Superannuation

**Section **Partnerships and Development

**Team **Development

**Eligibility **Baseline

**Contact Officer **Karen Pittar 02 6270 8106

**Opening Date **Wednesday 21 February 2024

**Closing Date **Monday 11 March 2024 (11:59pm)

A merit pool may be established from this recruitment activity
**Special Note**

which may be used to fill similar vacancies at MoAD

**ELIGIBILITY**
- **Citizenship **- To be eligible for employment with MoAD, applicants must be an

Australian Citizen.
- **Security Clearance **- The successful applicant will be required to undergo and maintain

a security clearance at the baseline level.

**EMPLOYMENT AGREEMENTS**
- All terms and conditions for employment at MoAD can be found in the
- Old Parliament House Enterprise Agreement 2017-2020 _
- Museum of Australian Democracy - 2023 Remuneration Determination

MoAD APS6 - Events Coordinator

**DIVERSITY AND INCLUSION**

The Museum of Australian Democracy (MoAD) prides itself on promoting diversity and

Australian community. This includes Aboriginal and Torres Strait Islander people, people that

identify as having a disability, people of all ages, people that identify as belonging to the

LGBTIQ+ community and those from culturally and linguistically diverse backgrounds.

RecruitAbility applies to this vacancy. Under RecruitAbility you will be invited to participate in

declare you have a disability; and meet the minimum requirements for the position. For more

information visit the APSC website.

MoAD accommodates requests for reasonable adjustment for people with disabilities to

participate in an interview. Including, offering onsite tours to potential employees before their

interviews to gauge any possible access barriers and to comfortably see staff spaces before

committing to interview or the job position. Please indicate this in your coversheet or contact

the recruitment officer on 6270 8192.

**MUSEUM OF AUSTRALIAN DEMOCRACY (MoAD)**

Housed in one of Australia’s most prominent national heritage listed buildings, the Museum

of Australian Democracy at Old Parliament House was the first museum in Australia

dedicated to telling the story of the journey of our democracy. It seeks to provide a range of

innovative exhibitions, tours, interpretation, education programs and public activities that will

inspire and challenge visitors to explore democracy from its ancient roots to the present day

and possible futures.

**POSITION DETAILS**

Reporting to the Development Manager and working within the broader Development team

the Events Coordinator will play a key role in managing and delivering a range of high-quality

events for the organisation including public events. MoAD delivers and hosts a variety of

regular and bespoke events/programs to share the history of Old Parliament House with

audiences and inspire them to learn about and engage in our democracy.

Working with and assisting teams from across the organisation, this hands-on role will involve

end-to-end event management from pre-planning and administration to co-ordination,

operation, logistics and delivery.

These large-and small-scale events will include but are not limited to fundraising and
partnership events, ticketed lectures and speaker series as well as online events such as
seminars.

MoAD APS6 - Events Coordinator

**DUTIES**

professional, successful and engaging events. Under the direction of the Head of

Partnerships and Development and the Development Manager, the Events Coordinator will

be expected to:
1. Work with internal teams as well as the catering company and external partners
to plan, deliver and manage a range of events for MoAD.

2. Undertake a range of administrative tasks including the preparation of run

sheets, budgets, floor plans, performance and production schedules, risk
assessments, invoicing and emergency plans.

3. Work with a range of external providers/vendors to deliver a successful event
such as caterers, florists, artists/performers, photographers and security.

4. Manage invitation and RSVP lists and deal with guest queries in a professional

manner.

5. Work across the organisation to promote events, developing invitations and
supporting printed collateral.

**KEY SKILLS & ATTRIBUTES**

To be successful in this role you will need to demonstrate:

- Knowledge, understanding and experience in managing events from inception to

delivery.
- Highly developed relationship-building and interpersonal skills, including the ability to

consult, negotiate and liaise effectively with a diverse range of people.
- Highly developed organisational and time-management skills, with the ability to

determine priorities and multitask and achieve outcomes within tight timeframes.
- Excellent communication skills (written and personal) with a proven ab