Innovation and Administration Coordinator

2 weeks ago

Caulfield, Australia Glen Eira City Council Full time

Glen Eira Leisure
- Full-time
- Part-time
- Closing on: Jun 30 2024
- Add to favourites Favourite View favourites
- **Key leadership role**:

- **Part time or full time, temporary opportunity until end of August 2025 (Parental leave cover)**:

- **Effective 8 July: Annualised salary from $110k per annum + Superannuation (pro rata for part time)**

**Why Join Glen Eira Leisure?**
- **Culture of Excellence**: At Glen Eira Leisure, we pride ourselves on our inclusive, supportive, and collaborative environment. Our team members are our greatest asset, and we are dedicated to fostering a culture where everyone feels valued and empowered to excel.
- **Industry Leader**:We are recognised as a leader in the leisure industry, known for our innovative programs, safety and exceptional customer service. Joining our team means becoming part of an organisation that sets the standard for excellence.
- **Exciting Growth and Continuous Improvement**:As we expand our facilities and services, there has never been a more exciting time to join us. Be part of a forward-thinking organisation that is committed to continuous improvement and professional development.

**About the role**
Glen Eira Leisure (GEL) is seeking an innovative and detail-oriented Innovation and Administration Coordinator to join our team in a temporary position. As the Innovation and Administration Coordinator, you will be instrumental in enhancing the operational efficiency of GEL.

Your expertise in coordinating software systems will be essential in achieving sound financial management, strong procurement processes, payroll and excellent customer service. You will ensure data integrity across all systems, contributing to the overall success of GEL.

Glen Eira Leisure structure - Innovation and Administration team.pdf

**Key Responsibilities**
- **Team Coordination**: Efficiently and effectively lead and mentor a small team.
- **Financial Management**: Ensuring robust financial management through the effective use of software systems. Maintaining data integrity to support accurate financial reporting and informed decision-making.
- **Procurement Processes**: Overseeing strong procurement processes using Council’s purchase ordering software and in line with policy and procedures.
- **Data Integrity**: Maintaining high standards of data integrity across all systems, ensuring that information is accurate, secure, and up-to-date.
- **Direct Debit of Memberships**: Managing and optimising the direct debit processes for memberships, ensuring accuracy and reliability in billing.
- **Timely Delivery and Payment**: Overseeing the timely delivery of goods and prompt payment of invoices.
- **Contract management**: Overseeing GEL tenants (e.g. physio and café) contractual requirements and ensure ongoing compliance with provider obligations and standards.
- **Payroll**:Overseeing payroll for all GEL staff in line with legislation and Glen Eira Leisure Enterprise Agreement.
- **Systems Development and Implementation**: Coordinating the development and implementation of systems for point of sale, Council’s purchase ordering, and associated IT software. Ensure these systems are efficient, reliable, and aligned with GEL’s strategic goals.

**We Are Looking For**
- **A Passionate** Professional**: Someone who is enthusiastic and committed to delivering outstanding experiences for our community.
- **An Innovative** Thinker**:Someone with a creative mind who can bring new ideas and solutions to help us stay ahead in the industry and continually improve our offerings.
- **A Team** Player**:Someone who thrive in a collaborative environment and can contribute positively to our team culture.
- **A Strong** Leader**: Somone who is experienced and ambitious, ready to elevate their career and provide strong leadership, guiding Glen Eira Leisure into a bright and successful future.

**Qualifications and Experience**
- Demonstrated commitment and adherence to organisational values and behaviours.
- Tertiary qualifications in Business, Finance, Procurement or related field OR less formal qualifications with substantial relevant experience.
- Demonstrated experience in an administration and procurement focused role.
- Strong Leadership skills and the ability to motivate and develop team members.
- A thorough understanding of administrative processes within a leisure environment and the ability to improve these processes.
- Experience with the development and monitoring of budget processes.
- Understanding of policies and procedures and ability to implement quality control measures.
- Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply._

**Pre-employment checks**
- Employee Working with Children Check
- New National Police Record Check
- Health Declaration
- Evidence of right to work in Australia.
- Attach your

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