Administration Officer

5 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0052645
**Location**: Parkville
**Role type**: Full-time; Continuing
**Department**:Student and Scholarly Services
**Salary**: UOM 4 - $76,901 - $81,615 p.a. plus 17% super
- Provide high-quality, professional and efficient reception and general administrative services to clients and staff
- Showcase your administration and interpersonal skills
- Brilliant benefits and work environment

**About the Role**
As Administrative Officer and Receptionist, you will be responsible for the provision of high quality, professional and efficient reception and general administrative services to clients and staff of Counselling and Psychological Services (CAPS) and the University community. You will be the first point of contact for clients and will maintain the counselling online scheduling and booking system.

You will provide general administrative support to the Service for its workshop, training and other programs and assist with the maintenance of online and web-based training course descriptions and registrations.

Your responsibilities will include:

- Providing a friendly and prompt welcome to clients and responding to their needs by making appointments, providing information, or referring them outside of CAPS
- Maintaining the reception and waiting areas and undertaking reception administrative duties
- Assisting with general administrative support in training, workshop and consultancy activities

**Who we are looking for**
We are looking for someone with exceptional interpersonal skills including strong written and oral communication and the ability to respond sensitively to people in distress.

You are enthusiastic, energetic and self-motivated, and maintain a flexible and adaptable attitude in a diverse work environment. You work to deadlines, prioritise well under pressure, and demonstrate concern for work quality and standards.

You will also have:

- A diploma qualification with relevant experience or an equivalent combination of relevant experience and/or education training within the tertiary/health care sectors
- Demonstrated computer skills, including advanced usage of MS Office and database programs
- Ability to work within a team structure, and share specific tasks

**For further information regarding responsibilities and requirements please refer to the attached PD.**

**Please note**: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

**Your new team - Student and Scholarly Services**
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

Counselling and Psychological Services (CAPS) is part of the Wellbeing suite of services in Student Success, Student and Scholarly Services. CAPS provides free psychological counselling to students and staff and delivers a range of training and consultancy activities. The service is led by a Manager, with three Senior Counsellors, overseeing the day-to-day operation of the service and comprises around 30 people including Counsellors, Locum/Psychology Registrar Counsellors, Intern Counsellors, and reception/administration staff.

**What we offer you**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

**Join Us**
- **Resume**:

- **Cover Letter outlining your interest and experience**:

- **The responses against the Selection Criteria 2, 3 and 4^ (found in the )**

  • Administrative Officer

    1 month ago

    Parkville, Victoria, Australia Mercy Aged and Community Care Ltd Full time

    About the RoleThis is an exciting opportunity to join our team as an Administration Officer, supporting the Service Manager in a range of day-to-day administrative and support tasks.As the first point of contact for residents, families, and staff, you will be responsible for providing courteous reception and administrative support, including rostering of...

  • Administration Officer

    2 months ago

    Parkville, Australia The Royal Melbourne Hospital Full time

    Job Description - Administration Officer**Req ID**:1657**Posting Start Date**:30/09/2024**Advertisement End Date**:30/10/2024**Work Location**:Orygen ParkvilleThe Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal...

  • Administration Officer

    3 weeks ago

    Parkville, Victoria, Australia theroyalch Full time

    About the Role:The Royal Children's Hospital (RCH) is seeking a skilled Administration Officer to join the Complex Care Hub team. As an Administration Officer, you will play a vital role in supporting the delivery of high-quality patient care by providing administrative support to the Complex Care Hub programs.Key Responsibilities:Provide administrative...

  • Administration Officer

    2 months ago

    Parkville, Australia Mercy Health Australia Full time

    Employment Type: Casual Location: Mercy Place Parkville onsite Contact: Jaice Mathew, Service Manager Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have provided care for people when they need it most. Our...

  • Administration Officer

    3 months ago

    Parkville, Australia Mercy Health Australia Full time

    Employment Type: Full time fixed term contract - Maternity leave cover Hours: 76 hours per fortnight Location: Mercy Place Parkville Contact: Jaice Mathew - Service Manager Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our...

  • Administrative Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061683 **Location**: Parkville **Role type**: Full-time; Fixed-term for 12 months **Faculty**: Faculty of Medicine, Dentistry and Health Sciences **Department/School**: School of Biomedical Sciences **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide operational support to the Department of Microbiology and Immunology - Based at...

  • Administration Officer

    3 weeks ago

    Parkville, Victoria, Australia theroyalch Full time

    About the Role:The Royal Children's Hospital (RCH) is seeking a skilled Administration Officer to join their Complex Care Hub team. As an Administration Officer, you will play a vital role in supporting the multidisciplinary team to provide an integrated, coordinated, and family-centered approach to care and treatment for identified complex patients.Key...

  • Administrative Support Officer

    4 weeks ago

    Parkville, Victoria, Australia Mercy Aged and Community Care Ltd Full time

    About the OpportunityThe Administrative Assistant role at Mercy Place Apartments, Seniors Living Village in Parkville, VIC, is responsible for providing administrative and reception services to residents, visitors, and staff. The successful candidate will be responsible for ensuring the highest quality of service while maintaining optimal efficiency and...

  • Administrative Support Officer

    3 weeks ago

    Parkville, Victoria, Australia The Royal Women's Hospital Full time

    The Royal Women's Hospital is seeking a skilled Administrative Support Officer to join their team. As an Administrative Support Officer, you will provide administrative support to clinical areas of Nursing and Midwifery within the hospital, ensuring that day-to-day staffing shortfalls are filled with either permanent or casual bank staff. You will also...

  • Administrative Support Officer

    2 weeks ago

    Parkville, Victoria, Australia Mercy Aged and Community Care Ltd Full time

    About the Role:The Administrative Assistant will be responsible for providing administrative and reception services to residents, visitors, and staff at Mercy Place Apartments, Seniors Living Village in Parkville, VIC.Key Responsibilities:Ensure the day-to-day activities of the office are managed efficiently and effectively.Provide high-quality...

  • Administration Officer

    5 months ago

    Parkville, Australia The Royal Women's Hospital Full time

    The Royal Women’s Hospital is Australia’s first and most trusted tertiary hospital dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and...

  • Administrative Services Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061878 **Location**:Parkville **Role type**:Full-time, Fixed-term for 12 months **Department**:Architecture, Building and Planning **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide broad administrative and executive support, critical facilities support, and services as a member of the Office of the Dean team in the Faculty of...

  • Chief Administrative Officer

    1 week ago

    Parkville, Victoria, Australia Ramsay Health Care Full time

    • We are seeking an experienced and highly skilled Front Office Manager to lead our administrative team at Frances Perry House, a leading private maternity and women's health hospital in Melbourne.• As Front Office Manager, you will be responsible for managing a team of approximately 8.6 FTs, covering four main hospital functions: Reception, Maternity...

  • Administrative Support Officer

    4 weeks ago

    Parkville, Victoria, Australia University of Melbourne Full time

    About the RoleThe University of Melbourne is seeking an experienced Administrative Assistant to provide high-quality administrative support to the Health Service Administration Lead and the broader Health Service team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of the Health Service, providing exceptional...

  • Administration/ Project Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0030958 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Fixed-term for 12 months **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Population and Global Health **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **An attractive opportunity for a talented Administrator/Project...

  • Administrative Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0056212 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Continuing **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:School of Biomedical Sciences **Salary**:UOM 5 - $79,961- $91,844 p.a. (pro rata for part-time) plus 17% super - **Work closely with department leaders to ensure smooth operations and...

  • Administrative Support Officer

    2 weeks ago

    Parkville, Victoria, Australia The Royal Women's Hospital Full time

    The Royal Women's Hospital is seeking a highly skilled and organized individual to fill the role of Allocations Officer. As a key member of our team, you will provide administrative support to clinical areas of Nursing and Midwifery, ensuring that day-to-day staffing shortfalls are filled with either permanent or casual bank staff.Key responsibilities of the...

  • Executive Assistant/administration Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0037836 **Location**:Parkville **Role type**:Full-time/Part-time; Continuing **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Health Sciences **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - Provide comprehensive administrative and executive support to the Head of Department and departmental...

  • Administration Officer

    2 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060142 **Location**:Parkville **Role type**:Part-time (0.5 FTE) / Fixed-term until December 2027 **Faculty**:Science **Department/School**:School of Mathematics and Statistics, MACSYS **Salary**:UOM 5 - $83,159 - $95,518 p.a. (pro rata for part-time) p.a. plus 17% super - **Be at the forefront of mathematical biology research and...

  • School Administration Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060502 **Location**:Parkville **Role type**:Full time, Continuing **Faculty**:Engineering and Information Technology **School**:Electrical, Mechanical and Infrastructure Engineering **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Provide administrative and executive support to ensure the smooth functioning of the school's...