School Administration Officer

5 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0060502
**Location**:Parkville
**Role type**:Full time, Continuing
**Faculty**:Engineering and Information Technology
**School**:Electrical, Mechanical and Infrastructure Engineering
**Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super
- **Provide administrative and executive support to ensure the smooth functioning of the school's operations.**:

- **Great opportunity to contribute to a leading international research institution in Electrical, Mechanical and Infrastructure Engineering**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**

The School Administration Officer will be responsible for providing comprehensive administrative and operational support to both staff and students within the School of Electrical, Mechanical and Infrastructure Engineering (EMI) and its three departments. This role will be a crucial part of the EMI professional staff team, collaborating closely with Department Administrators and the Executive Assistant to the Head of School, while also being integrated into the broader network of professional staff within the Faculty of Engineering and IT.

The role will require a high level of initiative, motivation, tact, and professionalism to efficiently handle the diverse and demanding tasks it involves.

Your responsibilities will include:

- Plan and administer onboarding and support for graduate research students within the Departments including desk allocation, laptop purchases, access requests, induction meetings, and general query management
- Support Departments with tasks in a range of key process areas including visitor, honorary and employee appointments, recruitment processes, and financial transactions
- Provide secretarial support to key Department meetings including preparing agendas and taking minutes.

**Who We Are Looking For**

You will also have:

- Relevant experience and/or an equivalent combination of relevant experience and/or education/training.
- Proven ability to develop strong relationships with stakeholders to ensure high quality and timely service delivery
- Strong computer competency including word and excel skills
- Ability to work collaboratively in a flexible and changing environment

**For further information regarding responsibilities and requirements, please refer to the attached PD.**
- This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - School of Electrical, Mechanical and Infrastructure Engineering**

The School of Electrical, Mechanical and Infrastructure Engineering (EMI) undertakes teaching and research across a range of disciplines that are internationally recognised for their contribution to fundamental research. EMI has several well-established industry linkages and international partnerships and is building a vibrant profile of interdisciplinary research, working with industry with an aim to contribute to society. A major focus of the School is to attract and retain outstanding and internationally recognised academic staff. EMI is committed to increasing the number of female engineers and scientists on its staff.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succee

  • Administrative Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0056212 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Continuing **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:School of Biomedical Sciences **Salary**:UOM 5 - $79,961- $91,844 p.a. (pro rata for part-time) plus 17% super - **Work closely with department leaders to ensure smooth operations and...

  • School Support Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057383 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Arts **School**:School of Historical and Philosophical Studies **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - **Join a supportive team providing seamless support to the School of Historical and Philosophical Studies!**: - **Opportunity to showcase your...

  • School Support Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060620 **Location**: Parkville **Role type**: Full-time; Continuing **Faculty**:Faculty of Arts **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Join the School of Social and Political Sciences in the Faculty of Arts.**: - **Provide people-focused administrative and operational support and work with a range of University...

  • Administrative Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061683 **Location**: Parkville **Role type**: Full-time; Fixed-term for 12 months **Faculty**: Faculty of Medicine, Dentistry and Health Sciences **Department/School**: School of Biomedical Sciences **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide operational support to the Department of Microbiology and Immunology - Based at...

  • School Operations Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0061439 **Location**:Parkville and Burnley Campuses **Role type**:Full time; Continuing **Faculty**:Faculty of Science **Department/School**:School of Agriculture, Food and Ecosystem Sciences **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Leverage your strong understanding of University administration to support the operational...

  • Administration/ Project Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0030958 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Fixed-term for 12 months **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Population and Global Health **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **An attractive opportunity for a talented Administrator/Project...

  • Executive Assistant/administration Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0037836 **Location**:Parkville **Role type**:Full-time/Part-time; Continuing **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Health Sciences **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - Provide comprehensive administrative and executive support to the Head of Department and departmental...

  • Administrative Services Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061878 **Location**:Parkville **Role type**:Full-time, Fixed-term for 12 months **Department**:Architecture, Building and Planning **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide broad administrative and executive support, critical facilities support, and services as a member of the Office of the Dean team in the Faculty of...

  • Administration Officer

    2 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060142 **Location**:Parkville **Role type**:Part-time (0.5 FTE) / Fixed-term until December 2027 **Faculty**:Science **Department/School**:School of Mathematics and Statistics, MACSYS **Salary**:UOM 5 - $83,159 - $95,518 p.a. (pro rata for part-time) p.a. plus 17% super - **Be at the forefront of mathematical biology research and...

  • Administration Officer

    3 days ago

    Parkville, Australia Trinity College, The University of Melbourne Full time

    **About Us**: Trinity College is a vibrant, diverse community, inspiring and enabling students of exceptional promise from Australia and around the world in its various educational programs, including a Residential College, a Theological School and a Pathways School. Trinity offers a warm collegiate workplace set amongst the leafy environs and historic...

  • Administration Assistant

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062338 **Location**:Parkville **Role type**:Part-time; Fixed-term for 24 months **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Department of Surgery, Melbourne Medical School **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super (Pro-rata) for part time employees - Provide administrative support to the...

  • Administrative Officer

    1 month ago

    Parkville, Victoria, Australia Mercy Aged and Community Care Ltd Full time

    About the RoleThis is an exciting opportunity to join our team as an Administration Officer, supporting the Service Manager in a range of day-to-day administrative and support tasks.As the first point of contact for residents, families, and staff, you will be responsible for providing courteous reception and administrative support, including rostering of...

  • Administration Officer

    2 months ago

    Parkville, Australia The Royal Melbourne Hospital Full time

    Job Description - Administration Officer**Req ID**:1657**Posting Start Date**:30/09/2024**Advertisement End Date**:30/10/2024**Work Location**:Orygen ParkvilleThe Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal...

  • Administration Officer

    3 weeks ago

    Parkville, Victoria, Australia theroyalch Full time

    About the Role:The Royal Children's Hospital (RCH) is seeking a skilled Administration Officer to join the Complex Care Hub team. As an Administration Officer, you will play a vital role in supporting the delivery of high-quality patient care by providing administrative support to the Complex Care Hub programs.Key Responsibilities:Provide administrative...

  • Administrative and Events Officer

    5 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0056529 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Fixed-term for 2 years (to 30 August 2026) **Faculty**:Faculty of Science **Department/School**:School of Mathematics and Statistics, OPTIMA **Salary**:UOM 6 - $96,459 - $104,413 (pro rata for part-time) p.a. plus 17% super - Enhance educational programs in a leading optimisation...

  • Administration Officer

    2 months ago

    Parkville, Australia Mercy Health Australia Full time

    Employment Type: Casual Location: Mercy Place Parkville onsite Contact: Jaice Mathew, Service Manager Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have provided care for people when they need it most. Our...

  • Administration Officer

    3 months ago

    Parkville, Australia Mercy Health Australia Full time

    Employment Type: Full time fixed term contract - Maternity leave cover Hours: 76 hours per fortnight Location: Mercy Place Parkville Contact: Jaice Mathew - Service Manager Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our...

  • Administration Officer

    3 weeks ago

    Parkville, Victoria, Australia theroyalch Full time

    About the Role:The Royal Children's Hospital (RCH) is seeking a skilled Administration Officer to join their Complex Care Hub team. As an Administration Officer, you will play a vital role in supporting the multidisciplinary team to provide an integrated, coordinated, and family-centered approach to care and treatment for identified complex patients.Key...

  • Executive Assistant to Head of School

    2 months ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0037775 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Melbourne Medical School **Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super - Provide exceptional administrative and executive support to the Head of the Melbourne Medical School, ensuring...

  • Training Administration Assistant

    1 month ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0057306 **Location**:Parkville **Role type**:Full-time; Fixed Term until December 2026 **Faculty**:Faculty of Education **Department**:Learning Intervention **Salary**:UOM 4 - $76,901 - $81,615 p.a. plus 17% super - **Assist with the delivery and implementation of a high-profile initiative through administrative activities.**: - **Be the first...