School Administration Officer

1 week ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0060502
**Location**:Parkville
**Role type**:Full time, Continuing
**Faculty**:Engineering and Information Technology
**School**:Electrical, Mechanical and Infrastructure Engineering
**Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super
- **Provide administrative and executive support to ensure the smooth functioning of the school's operations.**:

- **Great opportunity to contribute to a leading international research institution in Electrical, Mechanical and Infrastructure Engineering**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**

The School Administration Officer will be responsible for providing comprehensive administrative and operational support to both staff and students within the School of Electrical, Mechanical and Infrastructure Engineering (EMI) and its three departments. This role will be a crucial part of the EMI professional staff team, collaborating closely with Department Administrators and the Executive Assistant to the Head of School, while also being integrated into the broader network of professional staff within the Faculty of Engineering and IT.

The role will require a high level of initiative, motivation, tact, and professionalism to efficiently handle the diverse and demanding tasks it involves.

Your responsibilities will include:

- Plan and administer onboarding and support for graduate research students within the Departments including desk allocation, laptop purchases, access requests, induction meetings, and general query management
- Support Departments with tasks in a range of key process areas including visitor, honorary and employee appointments, recruitment processes, and financial transactions
- Provide secretarial support to key Department meetings including preparing agendas and taking minutes.

**Who We Are Looking For**

You will also have:

- Relevant experience and/or an equivalent combination of relevant experience and/or education/training.
- Proven ability to develop strong relationships with stakeholders to ensure high quality and timely service delivery
- Strong computer competency including word and excel skills
- Ability to work collaboratively in a flexible and changing environment

**For further information regarding responsibilities and requirements, please refer to the attached PD.**
- This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - School of Electrical, Mechanical and Infrastructure Engineering**

The School of Electrical, Mechanical and Infrastructure Engineering (EMI) undertakes teaching and research across a range of disciplines that are internationally recognised for their contribution to fundamental research. EMI has several well-established industry linkages and international partnerships and is building a vibrant profile of interdisciplinary research, working with industry with an aim to contribute to society. A major focus of the School is to attract and retain outstanding and internationally recognised academic staff. EMI is committed to increasing the number of female engineers and scientists on its staff.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succee

  • Administrative Officer at The School of Physics

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0061896 **Location**:Parkville **Role type**:Full-time/ Fixed-term from April to August 2024 (5 months) **Faculty**:Faculty of Science **Department/School**:School of Physics **Salary**: UOM 4 - 73,943 - $78,476 p.a. plus 17% super - **Provide comprehensive administrative support to the School of Physics for students, staff, and visitors.**: -...

  • School Support Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057383 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Arts **School**:School of Historical and Philosophical Studies **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - **Join a supportive team providing seamless support to the School of Historical and Philosophical Studies!**: - **Opportunity to showcase your...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060620 **Location**: Parkville **Role type**: Full-time; Continuing **Faculty**:Faculty of Arts **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Join the School of Social and Political Sciences in the Faculty of Arts.**: - **Provide people-focused administrative and operational support and work with a range of University...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0060620 **Location**: Parkville **Role type**: Full-time; Continuing **Faculty**:Faculty of Arts **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Join the School of Social and Political Sciences in the Faculty of Arts.**: - **Provide people-focused administrative and operational support and work with a range of University...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057382 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Arts **Department/School**:Culture and Communication **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Providing administrative support for employee lifecycle, facilities, and safety**: - **Opportunity to support a dynamic academic environment, collaborate...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057382 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Arts **Department/School**:Culture and Communication **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Providing administrative support for employee lifecycle, facilities, and safety**: - **Opportunity to support a dynamic academic environment, collaborate...

  • Administrative Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061683 **Location**: Parkville **Role type**: Full-time; Fixed-term for 12 months **Faculty**: Faculty of Medicine, Dentistry and Health Sciences **Department/School**: School of Biomedical Sciences **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide operational support to the Department of Microbiology and Immunology - Based at...

  • School Support Officer

    1 week ago

    Parkville, Victoria, Australia University of Melbourne Full time

    About the Role The School Support Officer will provide comprehensive administrative and operational support to ensure smooth recruitment, onboarding, office relocations, purchasing, and health and safety coordination. Reporting to the School Operations Coordinator, the role involves collaborating with the School's professional team, academics, shared...

  • School Support Officer

    15 hours ago

    Parkville, Australia University of Melbourne Full time

    About the Role The School Support Officer will provide comprehensive administrative and operational support to ensure smooth recruitment, onboarding, office relocations, purchasing, and health and safety coordination. Reporting to the School Operations Coordinator, the role involves collaborating with the School’s professional team, academics, shared...

  • Executive Administrative Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0047482 **Location**:Parkville **Role type**:Full time; Continuing **Faculty**:Faculty of Science **Department/School**:School of Mathematics and Statistics **Salary**:UOM 5 - $76,886 - $88,312 p.a. plus 17% super The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses...

  • School Operations Officer

    6 days ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0061439 **Location**:Parkville and Burnley Campuses **Role type**:Full time; Continuing **Faculty**:Faculty of Science **Department/School**:School of Agriculture, Food and Ecosystem Sciences **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **Leverage your strong understanding of University administration to support the operational...

  • Administration Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0055600 **Location**:Parkville **Role type**:Full-time or part-time - Fixed Term for 24 months **Faculty**:Faculty of Science **Department/School**:School of Agriculture, Food and Ecosystem Sciences **Salary**:UOM 5 - $79,961-$91,844 p.a (pro rata-part time) plus 17% super - Opportunity to liaise with a range of external and internal clients to...

  • School Support Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062906 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Faculty of Arts **Department/School**:School of Social and Political Sciences **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - **Provide high-quality administrative and operational support for recruitment, onboarding, office relocations, purchasing, and OH&S...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057382 **Location**:Parkville **Role type**:Full time (1.0 FTE); Continuing **Faculty**: Faculty of Arts **Department/School**:School of Culture and Communication **Salary**:UOM 5 - $76,886 - $88,312 p.a. (pro rata) plus 17% super The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057382 **Location**:Parkville **Role type**:Full time (1.0 FTE); Continuing **Faculty**: Faculty of Arts **Department/School**:School of Culture and Communication **Salary**:UOM 5 - $76,886 - $88,312 p.a. (pro rata) plus 17% super The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon...

  • Administration/ Project Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0030958 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Fixed-term for 12 months **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Population and Global Health **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - **An attractive opportunity for a talented Administrator/Project...

  • Administration Officer

    4 weeks ago

    Parkville, Australia Trinity College, The University of Melbourne Full time

    **About Us** Founded in 1872 as the first college of the University of Melbourne, Trinity College is a vibrant, diverse community, inspiring and enabling students of exceptional promise from Australia and around the world in its various educational programs, including a Residential College, a Theological School and a Pathways School. The College has a...

  • School Support Officer

    1 month ago

    Parkville, Australia University of Melbourne Full time

    About the Role The School of Historical and Philosophical Studies is seeking a dynamic School Support Officer to become an integral part of our professional staff, providing seamless administrative and operational support to our staff. You possess strong administrative experience, an understanding of systems and an adaptable approach to your work. A...

  • School Support Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    About the Role The School of Historical and Philosophical Studies is seeking a dynamic School Support Officer to become an integral part of our professional staff, providing seamless administrative and operational support to our staff. You possess strong administrative experience, an understanding of systems and an adaptable approach to your work. A...

  • Executive Assistant/administration Officer

    1 week ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0037836 **Location**:Parkville **Role type**:Full-time/Part-time; Continuing **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Health Sciences **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - Provide comprehensive administrative and executive support to the Head of Department and departmental...