Administrative Services Officer

4 months ago

Parkville, Australia University of Melbourne Full time

**Job no**:0061878
**Location**:Parkville
**Role type**:Full-time, Fixed-term for 12 months
**Department**:Architecture, Building and Planning
**Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super
- Provide broad administrative and executive support, critical facilities support, and services as a member of the Office of the Dean team in the Faculty of Architecture, Building, and Planning.
- Offer a high level of customer service focus, initiative in problem-solving, and the ability to support both major and minor projects, contributing to operational effectiveness within a dynamic and complex environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**

The Administrative Services Officer (ASO) within the Faculty of Architecture, Building, and Planning's Office of the Dean will provide comprehensive administrative and executive support, including critical facilities management, to ensure efficient operational activities aligned with university policies. Reporting to the Office Manager and Executive Assistant to the Dean, the role will provide general executive support and contribute to the coordination of services for a diverse clientele of staff and students. With a focus on customer service, problem-solving, and project support, the ASO will play a pivotal role in enhancing the operational effectiveness of the faculty, requiring discretion, independent judgment, and professionalism in handling confidential matters and engaging with stakeholders.

Your responsibilities will include:

- Ensure a wide range of administrative services are efficiently and effectively provided to staff, students and visitors
- Assist with the management and allocation of Faculty space including staff and resource relocations
- Assist with local processing of activities including finance and employee services tasks.
- Support OHS activities, and assist in Faculty onboarding of new staff.

**Who we are looking for**

You excel in interpersonal interactions, fostering positive and discreet relationships across diverse professional levels and backgrounds. Your outstanding customer service and communication abilities enhance collaboration and cohesion within cross-campus departments.

You will also have:

- Completion of a degree or an equivalent combination of experience, education and/or training.
- Experience in office administration preferably in a tertiary environment.
- Excellent administration skills, including writing, IT competency, and attention to detail.
- Ability to work independently as well as collaboratively and flexibly within a team to achieve results.

**For further information regarding responsibilities and requirements please refer to the attached PD.**
- To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**About - Faculty of Architecture, Building and Planning**

The Faculty of Architecture, Building and Planning is the leading educational and research institution in the Asia-Pacific region addressing the design and realisation of environments. It actively seeks to extend the linkages between education, research and practice in the built environment, and maintains excellent and extensive relationships with members of the built environment professions, government, professional associations and the wider community.

The Faculty has over 200 staff and 3000 students, one third of whom are international. It is responsible for the undergraduate Bachelor of Design degree, and offers majors in architecture, landscape architecture, property, construction, and urban planning.

The Faculty’s graduate school, the Melbourne School of Design (MSD), teaches accredited masters courses across the professional disciplines of Architecture, Construction Management, Landscape Architecture, Property, Urban Design and Urban Planning.

**What we offer you**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and cel

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