Corporate Receptionist

3 weeks ago

Perth, Australia Amana Living Full time

**Job no**: 496884
**Work type**: Full time, Part time
**Location**: Perth CBD, Inner & Western Suburbs
**Categories**: Administration Assistant

**About Us**
At Amana Living, we are committed to enhancing the lives of those we serve by fostering a welcoming, supportive, and professional environment. As a **Corporate Receptionist & Administration Assistant**, you will play a pivotal role in creating a positive first impression for our Corporate Office and supporting seamless office operations.

**About the Role**
This diverse and engaging role is the face of our Corporate Office, ensuring every interaction reflects our high standards of service and professionalism. You will:

- **Reception Duties**: Greet and assist visitors, staff, and contractors, manage the reception area, and coordinate visitor parking bookings.
- **Phone Management**: Handle incoming calls with professionalism, ensuring prompt responses and accurate message-taking.
- **Mail and Courier Management**: Manage all inbound and outbound mail processes, including courier coordination and tracking.
- **Administrative Support**: Maintain electronic filing systems, process invoices, and assist with Property and Retirement Living tasks as needed.
- **Facilities Coordination**: Monitor stock levels, oversee key registers, and liaise with contractors for building maintenance.

**Key Outcomes**
- A professional, welcoming reception area that leaves a lasting positive impression.
- Efficient and timely handling of administrative responsibilities, including invoicing and record management.
- Proactive coordination of office facilities and safety procedures, supporting a smooth-running workplace.

**About You**
You are a polished professional who thrives in dynamic environments and embodies a service-first mindset. You bring:

- Strong organizational skills and the ability to multitask effectively.
- Exceptional communication skills, with the ability to connect with individuals from all backgrounds.
- Proficiency in using office tools, including Microsoft Office Suite, and a willingness to learn new systems.
- Discretion and professionalism in handling sensitive information.
- A proactive attitude and a commitment to fostering a positive workplace culture.

**Essential Requirements**
- A valid **National Police Clearance Certificate** (within six months).
- Proof of current **influenza and COVID-19 vaccinations** (in line with Amana Living policies).
- Completion of pre-employment checks, including a medical assessment if required.

**What We Offer**
- A supportive and collaborative team environment.
- A role that offers variety and the opportunity to make a real impact every day.
- Opportunities for growth and professional development.

At Amana Living, we value diversity and welcome applicants from all backgrounds, including those who identify as living with disability, are Aboriginal or Torres Strait Islander, or members of the LGBTIQA+ community.

Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and dementia-specific services. Together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life.

Our vision is a community where every older person is honoured and valued. Our mission is together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life. Our values are compassion, collaboration, curiosity, inclusion and trust. Amana Living is proud to lead in reforms that benefit our workforce, caring for those who care for a career.

**Advertised**: 29 Nov 2024 W. Australia Standard Time
**Applications close**:
**Position Description

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