Project Assistant, Governance, Policy and Planning

2 weeks ago

Melbourne, Australia National Gallery of Victoria Full time

VPS 2.2: $65,409 per annum + 10.5% superannuation
Full Time, Fixed Term for 2 years

The National Gallery of Victoria (NGV) is seeking a Project Assistant who will be responsible for providing efficient, professional, and confidential administrative and project support to the Associate Director, Governance, Policy, Planning and Information Technology.

ABOUT THE POSITION:
Working closely with the Associate Director, Governance, Policy, Planning and IT, this position will support diverse projects and initiatives, including assisting with research, project proposals, project plans, budgets, timelines, meeting agendas, minutes and action lists. Other key responsibilities will include:

- Providing strategic and confidential administrative support to the Associate Director, Governance, Policy, Planning and IT, including managing meeting requests, fielding incoming correspondence, drafting outgoing correspondence, assisting with travel arrangements and expense reconciliations, and tracking tasks and deadlines
- Assisting the development of key business documents including policies, briefing papers, business plans, reports and presentations, and assisting with the preparation of Trustee and committee agenda papers.
- Ensuring that records are created and managed according to the Records Management policy and procedures, including maintaining stakeholder contact details within the NGV’s database for the Governance, Policy & Planning department.

To be successful, you will have good knowledge and skills in office administration. You can manage schedules and appointments, handle and prioritise telephone calls and correspondence, and organise files and information.

You prepare communications using clear, concise, and grammatically correct language and can handle highly sensitive and confidential information and material. You have excellent interpersonal skills, with an emphasis on tact and discretion. You support others in time management of their tasks, use time efficiently, develop realistic action plans, and take an organised, methodical approach to work. You observe fine details, identifying information gaps and highlighting practical considerations of plans and activities.

Recent graduates are encouraged to apply.

For more details refer to the role statement attached.

HOW TO APPLY

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