Department Liaison Assistant

6 days ago

Melbourne City Centre, Australia Department of Government Services Full time

**About us**
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

**About the role**
The DLA facilitates strong communication between the Ministerial Office (MO) and DGS. The role assists the Senior Departmental Officers (DLO) and provides specialist administrative and corporate support as required on matters strictly related to the efficient functioning of the MO in relation to DGS.

The DLA is expected to work from the office.

Key responsibilities of the role include:

- Responding to contacts from the public and escalating their concerns and enquiries when necessary
- Assisting the MO to handle correspondence efficiently and appropriately
- Appropriately channelling information between the MO and DGS as required
- Providing administrative support to the DLO and the MO where appropriate

**About you**

To be considered for the role, you must be able to demonstrate:

- Demonstrated knowledge of or familiarity with current parliamentary, cabinet and legislative processes.
- Knowledge of, and/or experience in, government and administrative processes.
- Uses excellent communication skills to build mutually beneficial partnerships
- Demonstrated ability to work under pressure, in restrictive timeframes.
- Adapts systems and processes quickly to changed priorities and situations.

**Mandatory requirements**
- Handling of sensitive and/or Cabinet-in-Confidence material in a strictly confidential and discreet manner.
- Availability to work outside standard business hours when required.
- Relevant experience in a government environment.

**Key Accountabilities**
- Identify the requirements of the Minister and communicate those requirements to DGS and work with DGS staff to ensure that those requirements are met.
- Efficiently and appropriately handle correspondence, including coordinating the briefing process and appropriately channelling information between the MO and DGS as required.
- Work closely with the DLO to ensure that information and document flows are timely, appropriately routed, and able to be tracked, identifying where there may be delays and proactively working to resolve these issues.
- Develop and manage templates, processes, and records management systems to support the work of the office.
- Provide specialist administrative and corporate support for the Minister and the MO in relation to Cabinet, legislative and parliamentary business, including Cabinet briefings and Parliamentary questions.

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

**How to apply**
- a resume; and
- a cover letter which addresses the key selection criteria (within three pages)

**Other relevant information**

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which **strongly recommends** all DGS employees be fully vaccinated.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.

  • Department Liaison Officer

    4 weeks ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Ongoing - Full Time Organisation: Department of Transport and Planning **Salary**: $95,102 - $107,905 Occupation: Administration/Secretarial Reference: 5653 **About Us** The Department of Transport & Planning brings together all transport modes to design, plan, build and operate Victoria's transport system. Our job...

  • Aboriginal Liaison Officer

    9 hours ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your knowledge and understanding of the Victorian Aboriginal community to provide support and advice to Regulatory Services. - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 4: $90,067 - $102,192 plus superannuation. About the Business Unit Consumer Affairs Victoria (CAV)...

  • Executive Assistant and Workflow Coordinator

    4 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    This position is a critical role in the Statewide Programs and Tech Schools Division, providing direct administrative support to the Executive Director and assisting with reporting, workflows and compliance to the wider executive team and division. **This role will include**: - the coordination of briefs and correspondence - managing diaries, meetings,...

  • Team Manager

    2 weeks ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** The Team Manager (Interstate Liaison) supports the implementation of the _Interstate Child Protection Protocol (October 2021,_ the_ Interstate Child Protection Warrants Protocol,_ the _Children, Youth and Families Act, 2005 (Schedule 1), the Child Wellbeing Act, 2005, the Information Sharing Protocol between the Commonwealth and Child...

  • Executive Assistant, Reform Implementation

    5 days ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant provides high-level executive support to the Executive Director through strong organisational and workload management skills and an ability to confidently triage work as required. - The Executive Assistant will also need to be familiar with departmental policies and procedures to ensure compliance with financial...

  • Court Liaison Assistant

    7 days ago

    City of Parramatta Council, Australia NSW Department of Communities and Justice Full time

    Role OverviewWe are looking for a skilled and experienced Court Liaison Assistant to join our team. As a key member of our team, you will be responsible for providing exceptional customer service to clients seeking assistance with matters related to NSW Courts and Tribunals.Main DutiesProvide exceptional customer service to clients seeking assistance with...

  • Executive Assistant

    4 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across...

  • Departmental Liaison Manager

    5 days ago

    Melbourne, Victoria, Australia State of Victoria Full time

    The Department of Government Services is seeking a Departmental Liaison Manager to lead our team and facilitate effective communication between the Ministerial Office and the department. The successful candidate will have strong leadership and communication skills, with experience in government and administrative processes.About the roleThe Departmental...

  • Executive Assistant

    4 days ago

    Melbourne City Centre, Victoria, Australia Superior People Recruitment Full time

    As an Executive Assistant, you will play a pivotal role in a dynamic team.Your responsibilities will include:Project Liaison: Collaborating with all departments on current and future projects, providing a holistic view from sales through to operations.Planning and Organisation: Efficiently managing company schedules and affairs to ensure seamless...

  • Aboriginal Liaison Officer

    9 hours ago

    Melbourne, Australia Department of Justice and Community Safety Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $90,067 - $102,192 Occupation: Aboriginal and Torres Strait Islander services Reference: VG/DJ2612FEB23 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in...

  • Aboriginal Liaison Officer

    9 hours ago

    Melbourne, Australia Department of Justice and Community Safety Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $72,751 - $83,662 Occupation: Aboriginal and Torres Strait Islander services Reference: DOJ/1695078 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    **VPS4 - Executive Assistant - Office of the Executive Director, People Strategy and Operations** **About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department...

  • Executive Assistant and Workflow Coordinator

    4 weeks ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $92,332 - $104,762 Occupation: Administration/Secretarial Reference: VG/DE/SEPS/20013642B Executive Assistant and Workflow Coordinator This position is a critical role in the Statewide Programs and Tech Schools Division, providing direct administrative...

  • Front Desk Liaison

    5 days ago

    Melbourne, Victoria, Australia Novotel Hotels Full time

    About Us\At Novotel Hotels, we welcome you as you are and offer a supportive work environment where you can grow and learn every day. We believe that work should bring purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.\\Key Responsibilities\As a Front Desk Liaison, you will be responsible...

  • Customer Service Liaison

    4 days ago

    Melbourne, Victoria, Australia ClearCompany Full time

    ClearCompany invites applications for a Customer Service Liaison to excel in providing exceptional service to our valued guests. This is a fantastic opportunity to grow your career and develop valuable skills.Main ResponsibilitiesWe are looking for a results-driven individual who can effectively answer guest queries in a timely and efficient manner.The...

  • Customer Liaison Assistant

    6 days ago

    Melbourne, Victoria, Australia FRA Hiring Full time

    FRA Hiring is looking for a Customer Liaison Assistant to help our sales team succeed in Melbourne, Australia.The ideal candidate will be responsible for supporting our sales team's day-to-day activities.Key Responsibilities:Assist in creating sales material for sales preparation and successCoordinate scheduling with clients and sales team membersRequired...

  • Executive Assistant

    3 weeks ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant will play a key role in supporting the Executive Director, System Design and Planning, and provides a pivotal point of contact for key stakeholders. The Executive Assistant will provide high-level administrative and executive management support, with particular attention to confidentiality and sensitivity. - The...

  • Executive Assistant

    3 weeks ago

    Melbourne City Centre, Australia Department of Premier & Cabinet Full time

    An exciting opportunity exists for a talented and passionate individual to join the Strategic Communications, Engagement and Protocol Branch, as Executive Assistant at the Department of Premier and Cabinet. The Strategic Communication, Engagement and Protocol (SCEP) Branch provides specialist communication and protocol advice and support to DPC and the...

  • Business Liaison Expert

    5 days ago

    Melbourne, Victoria, Australia State of Victoria Full time

    The State of Victoria is seeking a highly skilled Business Liaison Expert to facilitate strong communication between the Ministerial Office and the Department of Government Services (DGS). The successful candidate will assist Senior Departmental Officers and provide specialist administrative support as required.Key responsibilities include:Responding to...

  • Gaming Industry Liaison

    4 days ago

    Melbourne, Victoria, Australia Tbwa ChiatDay Inc Full time

    Key ResponsibilitiesAs a gaming industry liaison, you will be responsible for building and maintaining relationships with our high-value clients, identifying and growing opportunities within their client base, and collaborating with other departments to improve the overall customer experience.You will develop and maintain trusted relationships with new and...