Executive Assistant, Reform Implementation

6 days ago

Melbourne City Centre, Australia Department of Health Full time

**About the role**:

- The Executive Assistant provides high-level executive support to the Executive Director through strong organisational and workload management skills and an ability to confidently triage work as required.
- The Executive Assistant will also need to be familiar with departmental policies and procedures to ensure compliance with financial and human resource requirements.
- The Executive Assistant demonstrates the utmost discretion when dealing with sensitive and confidential matters and also works to build a positive culture while demonstrating behaviours in line with the organisation's values.
- The postion will provide project management support to priority projects across the Reform Implementation Branch as required. This could include supporting the prepration of briefings and papers, and leading and coordinating stakeholder engagement activities.

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**About you**:

- A tertiary qualification in fields related to business management would be desirable.
- Knowledge and experience in DH administrative processes, procedures and systems.

**Accountabilities**:

- Provide a range of effective executive support functions, including accurately managing the Executive Director's calendar and providing quality support to committees, working groups and meetings.
- Effectively manage and develop office processes and infrastructure and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence.
- Arrange meetings and other events, including liaison with senior executives and government officials, coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Where responsible for overseeing, monitoring or delivering projects, ensure they are delivered in accordance with relevant legislation and government regulations and guidelines.

**What we offer**:

- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

**How to apply**:
Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.

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