Executive Assistant/document Controller

2 weeks ago

Wembley, Australia Activ Full time

**We are Activ**. We are **Customer Driven**, **Listen Loudly**, we **Dare to Try** and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose.

**If you’re looking for an opportunity where you can really make a difference and our Values resonate with yours, t**hen come join us**

We offer generous benefits such as:
- Salary-sacrificing options up to $18,550 to increase your take-home pay
- Options for work-life balance
- Training through Activ’s RTO
- Various staff benefits from our corporate partners
- Employee assistance and wellbeing program
- An accepting and open environment to work and thrive in while giving back to the community

**About the role**

The Executive Assistant / Document Controller will provide high-level executive administrative support services to the Chief Financial Officer and Executive Manager, Strategy and Digital.

This role involves confidential and comprehensive administrative support, including preparing reporting for the Board and Executive, and performing complex research tasks that require a sound understanding of organizational requirements. Additionally, the position will coordinate document control services for all policies, procedures, and other controlled documents for the organization, ensuring appropriate record management.

**A typical day in the role may look like **
- Managing the calendar/diary of Executive members as required
- Coordinate executive, management, and team meetings, prepare agendas, take minutes and maintain action logs
- Manage document control services for policies, procedures, and other documents
- Manage and release policies, procedures and other controlled documents for review by relevant SMEs and approvers
- Organise and coordinate functions and events in consultation with key stakeholders, suppliers and invitees
- Ensure appropriate record management practices are followed
- Proven experience as an Executive Assistant or a Document Controller
- Strong organizational and time management skills
- Excellent communication and stakeholder management abilities
- Proficiency in document management systems
- Ability to handle confidential information with discretion
- National Police Clearance and NDIS worker screening check.
- NDIS Worker Orientation Module

**_To deliver the best service for our customers, we strive toward a workforce that reflects the diverse community that we support. We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment._

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