Executive Assistant/document Controller

5 months ago

Wembley, Australia Activ Full time

**We are Activ**. We are **Customer Driven**, **Listen Loudly**, we **Dare to Try** and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose.

**If you’re looking for an opportunity where you can really make a difference and our Values resonate with yours, t**hen come join us**

We offer generous benefits such as:
- Salary-sacrificing options up to $18,550 to increase your take-home pay
- Options for work-life balance
- Training through Activ’s RTO
- Various staff benefits from our corporate partners
- Employee assistance and wellbeing program
- An accepting and open environment to work and thrive in while giving back to the community

**About the role**

The Executive Assistant / Document Controller will provide high-level executive administrative support services to the Chief Financial Officer and Executive Manager, Strategy and Digital.

This role involves confidential and comprehensive administrative support, including preparing reporting for the Board and Executive, and performing complex research tasks that require a sound understanding of organizational requirements. Additionally, the position will coordinate document control services for all policies, procedures, and other controlled documents for the organization, ensuring appropriate record management.

**A typical day in the role may look like **
- Managing the calendar/diary of Executive members as required
- Coordinate executive, management, and team meetings, prepare agendas, take minutes and maintain action logs
- Manage document control services for policies, procedures, and other documents
- Manage and release policies, procedures and other controlled documents for review by relevant SMEs and approvers
- Organise and coordinate functions and events in consultation with key stakeholders, suppliers and invitees
- Ensure appropriate record management practices are followed
- Proven experience as an Executive Assistant or a Document Controller
- Strong organizational and time management skills
- Excellent communication and stakeholder management abilities
- Proficiency in document management systems
- Ability to handle confidential information with discretion
- National Police Clearance and NDIS worker screening check.
- NDIS Worker Orientation Module

**_To deliver the best service for our customers, we strive toward a workforce that reflects the diverse community that we support. We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment._

  • Executive Assistant

    1 month ago

    Wembley, Australia Activ Full time

    **We are Activ**. We are **Customer Driven**, **Listen Loudly**, we **Dare to Try** and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose. **If you’re looking for an opportunity where you can...

  • Executive Culinary Team Member

    4 days ago

    Wembley, Western Australia ALH Hotels Full time

    About UsWe are ALH Hotels, a leading hospitality group in Australia. We pride ourselves on providing exceptional dining experiences for our customers.Salary and BenefitsWe offer an estimated annual salary of $80,000 to $110,000 AUD, depending on experience, plus benefits such as flexible working hours, meal discounts, and opportunities for career...

  • Administrative Assistant

    4 weeks ago

    Wembley, Western Australia Ability Action Australia Full time

    Job SummaryWe are seeking a highly organized and reliable Administrative Assistant to join our team at Ability Action Australia. As a key member of our administration team, you will be responsible for providing exceptional support to our therapists and clients.Your primary duties will include:Meeting and greeting clients and familiesAnswering phone calls and...

  • Project Change Manager

    4 weeks ago

    Wembley, Western Australia Corporate Services Full time

    {"title": "Project Change Lead", "description": "About the RoleThe Project Change Lead at Corporate Services will play a critical role in ensuring a seamless transition during organizational changes, supporting key stakeholders, and managing the impact of changes. You'll work closely with cross-functional teams to align project outcomes with the overall...

  • Project Change Analyst

    1 month ago

    Wembley, Australia Activ Full time

    **We are Activ**. We are **Customer Driven**, **Listen Loudly**, we **Dare to Try** and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose. Activ merged with national disability services provider...

  • Events Manager

    5 months ago

    Wembley, Australia Activ Full time

    We are Activ. We are Customer Driven, Listen Loudly, we Dare to Try and Deliver on Promises. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal: to support those living with disability to live the life they choose. If you're looking for an opportunity where you can really make a difference and our...

  • Project Change Manager

    3 weeks ago

    Wembley, Western Australia Corporate Services Full time

    We are Corporate Services, a dynamic team dedicated to delivering exceptional customer experiences. As a Project Change Lead, you will play a critical role in ensuring a seamless transition during organisational changes, supporting key stakeholders, and managing the impact of change.This is an opportunity to be at the forefront of change, working closely...

  • Project Change Lead

    4 weeks ago

    Wembley, Australia Corporate Services Full time

    We are Activ. We are Customer Driven, Listen Loudly, we Dare to Try and Deliver on Promises. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose. Activ merged with national disability services provider genU from July 1, 2024....

  • People & Culture Advisor

    5 months ago

    Wembley, Australia Activ Full time

    We are Activ. We are Customer Driven, Listen Loudly, we Dare to Try and Deliver on Promises. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose. If you’re looking for an opportunity where you can really make a difference...

  • Medical Receptionist

    2 months ago

    Wembley, Australia Complete Care Health Full time

    _**About our Clinic(s)**:_ Complete Care Health is a multidisciplinary practice offering Chiropractic Physiotherapy and Remedial Massage across four clinics, in Wembley, Osborne Park, Ellenbrook and Maddington. - _ We are looking for Receptionist with experience atleast 1 year in Health care environment to fill a part time position 15-20hours per week,...

  • Administrative Support Specialist

    6 days ago

    Wembley, Western Australia Ability Action Australia Full time

    About the Role:We are seeking an Administrative Support Specialist to join our team at Ability Action Australia. As an Administrative Support Specialist, you will provide administrative support to our reception and administration team, ensuring the smooth day-to-day operation of our office.Key Responsibilities:Provide administrative support to the reception...

  • Systems Analyst

    5 months ago

    Wembley, Australia Activ Full time

    **Systems Analyst** **We are Activ**. We are **Customer Driven**, **Listen Loudly**, we **Dare to Try** and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal which is to support those living with disability to live the life they choose. **If you’re looking for an...

  • Operations Coordinator

    4 days ago

    Wembley, Western Australia Ability Action Australia Full time

    Company OverviewAIM Therapy for Children is a paediatric multidisciplinary therapy centre with main offices in various locations across Australia. We pride ourselves on providing flexible work arrangements and a supportive team environment.About the RoleWe are seeking an experienced Administrative Assistant to join our fast-paced administration team. As an...

  • Commercial Cleaner

    5 months ago

    Wembley, Australia Activ Full time

    **We are Activ.** We are **Customer Driven**, **Listen Loudly**, **Dare to Try**, and **Deliver on Promises**. As a team, we are a fantastic collection of diverse individuals all coming together to achieve a common goal, to support those living with disability to live the life they choose. As part of the team, you will have access to: - Salary-sacrificing...

  • Project Change Manager

    4 weeks ago

    Wembley, Western Australia Corporate Services Full time

    About the RoleThe Project Change Lead will play a critical role in ensuring a seamless transition during the merger of Activ and genU, supporting key stakeholders, and managing the impact of organisational changes.Key ResponsibilitiesDeveloping change management documents including impact assessments, plans, communication strategies and training...