Payroll HR Officer Pd

4 weeks ago

Cootamundra, Australia Cootamundra-Gundagai Regional Council Full time

**_POSITION NUMBER DATE ADOPTED: APPROVED BY: LAST REVIEWED: _**
Oct 2021 Interim

General Manager
Oct 2022

**Position Description
**A. POSITION PROFILE**

**Position**:
Payroll & HR Officer

**Position Occupant**:

- Vacant _

**Position Evaluation**:

- Award: Band 2 Level 2 _
- Salary System Grade: 12_

**Department**:

- General Manager _

**Conditions of Employment**:

- Local Government (State) Award 2023 _
- Permanent Full Time _
- 11% Superannuation_

**Location**:
Cootamundra Gundagai

**Direct Supervisor**:

- Co-ordinator Human Resources _

**Additional Benefits**:

- Nine Day Fortnight Agreement_***

**Number of Staff Supervised by this position**:
Nil

**B. STATEMENT OF FUNCTION**

This position will complete payroll processing on a weekly basis, taking into consideration award entitlements
& interpretation. Whilst working collaboratively and flexibly within the Human Resources team providing
experienced advice and support of a broad range of Human Resources matters and functions.

**C. KEY RESPONSIBILITIES**

1. Ensure Council employees are paid, in accordance with the terms and conditions of employment and in
compliance with the Local Government (State) Award, industrial legislation and tax legislation.

2. Assist in the maintenance of the Human Resources and Payroll Information databases and employee
records.

3. Ensure that Council’s compliance with statutory and legislative requirements relating to payroll,
taxation, superannuation and workers compensation, is monitored and reported.

4. Prepare financial returns and reconciliations for payroll systems, including financial reporting of labour
expenses.

5. Provide high quality administration services to the Human Resources and Payroll team with a focus on
continuous improvement and quality customer service.

6. Ensure the confidentiality of employee information and records is maintained at all times.

Page **2** of **3**

**D. DUTIES
**Payroll**

1. Preparation and reconciliation of the pay process, ensuring the timely disbursement of wages, salaries,
deductions and taxation payments including data input.

2. Assist with the payment and reconciliation of superannuation to nominated funds in accordance with the
Superannuation Guarantee Legislation.

3. Ensure the confidentiality and maintenance of employee personnel files.

4. Provide information and support to internal customers in the provision of payroll information, maintaining
confidentiality at all times.

5. Investigate opportunities and initiatives to automate and/or streamline Payroll processes.

6. Assist with the production of PAYG summary certificates for the Australian Taxation Office.

7. Liaise with Active Super and maintain current knowledge of Superannuation options and assist staff with
general superannuation queries.

8. Assist in the processing of Workers Compensation claims in collaboration with the HR Team, Supervisors,
Managers and the Insurer’s Claims Manager.

9. Assist Finance when required in providing financial information related to payroll functions.

10. Contribute to the preparation of all HR/Payroll statistical reports and reports required for the Bureau of
Statistics (demographic surveys), Remuneration Surveys, Local Government Grants Commission,
Superannuation Scheme and Australian Taxation Office are prepared and distributed in accordance with
their requirements.

11. Ensure all payroll system reconciliations are completed regularly and balanced to the General Ledger.

**Human Resources**

12. Provide administrative support to the HR team and management.

13. Contribute to the development of forms and procedures that facilitate an efficient HR and payroll process.

14. Contribute to the development and review of HR policies and procedures.

15. Assist the HR team with the preparation, distribution and recording of documents and correspondence.

16. Undertake HR tasks and projects as directed eg staff recruitment, training, performance reviews, pre
- employment medical appointments, staff training arrangements, and any other employee administrative
requirements, as directed.

Page **3** of **3**

**E. ESSENTIAL CRITERIA**

1. Tertiary qualification in Human Resources or minimum 2 years workplace-based experience
processing payroll, including superannuation and workers compensation.

Award, Local Government Act 1993, and the Commonwealth Fair Work Act 2010.

3. Demonstrated verbal communication and interpersonal skills including the ability to interact and
negotiate in a professional and sensitive manner with staff at all levels of the organisation and
external parties, whilst maintain confidentiality at all times.

4. Demonstrated written communication skills for the preparation of professional, clear, and concise
correspondence and reports.

5. Demonstrated financial numeracy and accuracy and the ability to analyse financial information relevant
to the position.

6. Efficient and accurate data entry and keyboard skills.

7. Interpersonal skills in in

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