Executive Assistant

2 weeks ago


Canberra, Australia CS Executive Group Full time

Canberra

Contract/Temp, Hybrid

28/11/2023
- Full-time Contract Role with Flexibility to WFH
- Elevate your Career as an Executive Assistant in a Security-Designated Role
- Work Alongside High-Ranking SES Officers, Shaping Diplomatic Initiatives
- $58 - $62 Per Hour + Super
- **Negative Vetting Level 2 Security Clearance Required**

**APPLICATIONS CLOSE ON MONDAY 4TH DECEMBER**

**CLIENT**

Our client is dedicated to promoting and safeguarding the nation’s international interests for security and prosperity. Collaborating with global partners, it addresses challenges, enhances trade and investment opportunities, upholds international rules, fosters regional stability, and supports Australians abroad.

**THE ROLE - Join our client’s Diplomatic Security Division**

Are you an experienced administration professional with a knack for providing exceptional support under general direction? Do you thrive in a dynamic environment, possessing the agility and flexibility required to meet the diverse needs of a senior executive?

As an Executive Assistant and with **current NV2 security clearance**, you will work collaboratively with the Executive Officer to manage the office and diary of multiple SES Officers.

**Major responsibilities associated with this role include**:

- Coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
- Manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems).
- Undertake research and analysis to support project and administration or coordination tasks.
- Operate with discretion and use judgement in managing the flow of work and visitors for your SES.
- Work collaboratively across the department to achieve outcomes.
- Provide support and assistance to the administrative coordination units in your work area.

**REQUIREMENTS**

**Application Requirements**:
This is a security designated position and you will be **required to hold a current Australian Government Negative Vetting Level 2 Security Clearance prior to commencement**.

You will be an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support, and advice to influence the decisions made by others.

This role calls for an individual that is highly organised, personable, flexible and agile. You will understand customer centricity and be comfortable with conversing and interacting with a range of internal and external stakeholders. You possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.

You have a strong understanding of the bigger picture and your proactiveness will be crucial in supporting the Senior Executive.

**Selection Criteria**:

- Excellent interpersonal skills - as the ‘face of the office’ be able to interact positively with a wide variety of stakeholders.
- Be approachable and build and sustain positive relationships with stakeholders.
- Be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities.
- Thrive in a high-volume environment, working with limited direction and supervision.
- Handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.

**APPLICATIONS**

**APPLICATIONS CLOSE ON MONDAY 4TH DECEMBER**

**THANK YOU**

Nevertheless, all resumes submitted to CS Executive Group are retained on our database—you might therefore be contacted by us for suitable roles arising in the future.



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