Executive Assistant

2 weeks ago

Canberra, Australia Department of Agriculture & Water Resources Full time

APS 5 - $78,548 - $86,168 per annum plus superannuation
- ABARES Division
- Canberra, ACT
- _Be part of a unique organisation that's collaborative, flexible, relaxed and inclusive. _
- _Work autonomously, direct to Senior Executives, and with innovative, passionate, fun people. _
- _Exciting opportunity for an experienced, hands-on, solution focused person._

**Who we are**

**The Job**
Your can-do attitude, communication, planning and organisation skills, ability to prioritise workloads and navigate conflicting requirements will enable you to effectively manage and deliver results. This role will allow you to work autonomously to manage a range of internal and external stakeholders and to work closely with the Senior Executive staff in ABARES and the diverse, fun and creative crew in the Impact & Engagement Program. ABARES is a unique organisation comprised of innovative and passionate teams and offers the opportunity to work in a collaborative, relaxed and inclusive working environment. In this role, you will be providing support such as:

- Providing high level administrative assistance for the Executive Director (First Assistant Secretary) including day-to-day operations such as diary management, phone calls, workflow tracking, meeting coordination and secretariat support.
- Developing and maintaining professional relationships at all levels across the department, the Minister’s Office, other senior government officials and external organisations.
- Maintaining a high level of confidentiality and professionalism including the appropriate management of confidential and sensitive information and recordkeeping.
- Co-ordinating domestic and international travel including reconciliation and maintenance of travel and credit card accounts for the Executive Director, and other Senior Executive (if required).
- Assisting with the coordination of parliamentary and governance business for the Division including weekly reporting, QoNs, QTBs, Senate Estimates and FOI requests.
- Assisting with a broad range of corporate and administrative support functions across the division as required including the procurement of office stationery.

**What we are looking for**

**Knowledge and experience**
- Previous experience as an Executive Assistant in a professional environment is essential.
- Previous experience as an Executive Assistant to SES Band 2 or Band 1 within the public sector would be an advantage.
- Knowledge and experience with various departmental systems and processes including Concur, QBT, Records Manager, eRecruit, would be an advantage.
- Proficiency in MS Teams an advantage.

**Skills and capabilities**
We are looking for a proactive, responsive and resourceful individual with a can-do attitude to support ABARES Executive Director. The successful applicant will have experience in providing high level administrative and executive support and be able to demonstrate:

- Strong interpersonal, influencing and relationship building skills.
- Ability to act autonomously, proactively and maintain confidentiality at all times.
- Strong communication skills including attention to detail and the ability to assess information using good judgement.
- Ability to effectively manage multiple priorities and time frames simultaneously and to respond positively to changes in business requirements.
- A good fit with our culture and the ability to reinforce and lead it across the organisation.
- Well-developed skills in the use of Microsoft Office, including MS Teams.

**Eligibility**

**Citizenship** - To be eligible for employment with the Department of Agriculture, Fisheries and Forestry you must be an Australian citizen.

**Security Clearance** - This position requires a Negative Vetting Level 1 security clearance. You will be required to obtain and maintain a clearance at this level.

**Pre-employment Check** - Your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period of 6 months.

  • Executive Assistant

    4 weeks ago

    Canberra, Australia CS Executive Group Full time

    Canberra Contract/Temp, Hybrid 28/11/2023 - Full-time Contract Role with Flexibility to WFH - Elevate your Career as an Executive Assistant in a Security-Designated Role - Work Alongside High-Ranking SES Officers, Shaping Diplomatic Initiatives - $58 - $62 Per Hour + Super - **Negative Vetting Level 2 Security Clearance Required** **APPLICATIONS CLOSE ON...

  • Executive Assistant Aps4

    4 weeks ago

    Canberra, Australia CS Executive Group Full time

    Australian Capital Territory, Canberra Contract/Temp 22/01/2024- Full-time Contract Role Based in Canberra with Flexible Work Options- - Great Opportunity to Get your Foot in the Door with a Federal Govt Agency- $50 - $56 Per Hour + 11% Super - NV1 Security Clearance Or Willingness to Obtain (Australian Citizenship Required) - **Applications close on...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Launch Recruitment Full time

    APS 5 opportunity - S-26 transfer considered - Join a growing and exciting department Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be supporting a...

  • Executive Assistants

    4 weeks ago

    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...

  • Executive Assistant

    5 days ago

    Canberra, Australia Pinpoint Talent Full time

    Hourly Rate of $45.50 -$50 +Super - ACT location - 12 months contract We are looking for enthusiastic Executive Assistants that are willing to go the extra mile to ensure the smooth running of their Executive team. - ACT location - Hourly Rate of $45.50 -$50 +Super - 12 months contract The Executive Assistant will provide high-level administrative support...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Launch Recruitment Full time

    100% onsite role - ASAP Start. - 9 month contract with a view to go permanent - Excellent hourly rate on offer **Full Job Description** - Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Launch Recruitment Full time

    Hybrid working options available - APS5 salary - across the band available - Opportunity to grow and develop outside of a traditional EA role Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Australian Government Full time

    APS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...

  • Executive Assistant

    5 days ago

    Canberra, Australia Chandler Macleod Full time

    **Location** *** - Canberra, Australian Capital Territory**Category** *** - Executive**Salary** - $ AUD - $ AUD Annual**Posted** - 01-Sep-2023**Work type** - Full Time**Contact** - Jess Kaur**Reference** - BH-150678As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in...

  • Executive Assistant

    6 days ago

    Canberra, Australia Karlka Recruiting Group Full time

    12-month contract - Federal Government Agency - ACT Location **About the company** Karlka Recruiting Group has partnered with a **Federal Government Agency** to engage an Executive Assistant. ***This position is located in their busy ACT office for an initial **12-month contract.** **About the Position** The EA role is responsible for...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    Are you good at organising a busy executive? The Executive Group Manager of Digital Data and Technology Solutions (DDTS) is currently seeking an enthusiastic and organised person for the role of Executive Assistant to provide professional administrative support. Responsibilities of the position include: diary management, co-ordination of correspondence and...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Adecco Full time

    Full time, permanent opportunity - Great employee benefits and incentives - Hybrid work arrangements available An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). As an Executive Assistant, you will provide pro-active executive assistance to the Managing...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Adecco Full time

    Full time, permanent opportunity - Great employee benefits and incentives - Hybrid work arrangements available An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). As an Executive Assistant, you will provide pro-active executive assistance to the Managing...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    **Executive Assistant** **Full-time Permanent**: **Closes: 07 June 2023**: **Classification**: Administrative Services Officer Class 5 **Salary**: $84,749 - $89,705 plus superannuation **Position No**: 57655, several - 02AT3 **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 17 May 2023 Are you good at organising people and a busy...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Infinite Consulting Full time

    **APS4 Executive Assistant** Seeking experienced Government Executive Assistant interested in a non-ongoing opportunity working to the CIO! This position is for initially 3 - 6 months with the possibility of permanency. Our client aims to make a real contribution to the wellbeing of all Australians. A motivated and dynamic organisation welcoming those...

  • Executive Assistant

    5 days ago

    Canberra, Australia ACT Government Full time

    #LI-DNI **Executive Assistant** **Full-time Permanent**: **Closes: 31 March 2023**: **Classification**: Administrative Services Officer Class 6 **Salary**: $91,315 - $104,509 plus superannuation **Position No**: 41576 - 029AM **Directorate**: Canberra Health Services **Advertised (Gazettal date)**: 17 March 2023 **Our Vision**: creating exceptional health...

  • Executive Assistant

    5 days ago

    Canberra, Australia Adecco Full time

    Full time, permanent opportunity - Great employee benefits and incentives - Hybrid work arrangements available An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR). As an Executive Assistant, you will provide pro-active executive assistance to the Managing...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Page Personnel Full time

    APS 4 and 5 level EA's are encouraged to apply - $65,614 - $78,011 p.a.plus super **About Our Client**: We tell the story of Aboriginal and Torres Strait Islander Australia and create opportunities for people to encounter, engage and be transformed by that story. We support and facilitate Aboriginal and Torres Strait Islander cultural resurgence. The...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Talent International Full time

    australia australian capital territory contract super- **APS5 Executive Assistant role within a federal government agency**: - **Initial 12-month contract plus 2 x 12-month extension options**: - **NV2 Security Clearance is required prior to commencement** Our client is seeking for an Executive Assistant to work collaboratively across the Diplomatic...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia SB Recruitment Full time

    **Salary**: - $63.00 - $71.00 Hour plus Super - **Contract Type**: - Temporary - **Location**: - Canberra - ACT - **Industry**: - Admin / Secretarial / Office Support - **Contact Name**: - Kim McKenzie - **Contact Phone**: **Date Published**: - 22-Jan-2024 - **The Company..** Our client is a well-known organization who are responsible for delivering...