Executive Assistant

2 months ago

Sydney, Australia Westpac Full time

Permanent, full time
- Sydney Location
- Flexible work arrangements

**How will I help?**

The Executive Assistant role provides efficient and effective coordination to the General Manager, Enterprise HR Portfolios (EHP) supporting the portfolios of Workforce Optimisation, Inclusion & Diversity, industrial Relations, Indigenous, HR Transformation and HR Governance, Risk & Compliance. Activities include forward planning, event management, travel, administration, coordination, systems and relationship management across internal and external business partners.

This role will interact with a wide range of individuals, from senior executives, to employees across different divisions and external suppliers.

**Major Responsibilities**:

- Proactively manage and prioritise diary / calendar, including proactive management of HR calendar events including various Steering Committees, Remuneration Review calendar, ET and Board meetings, Talent Reviews, GM Speaking events.
- Collation of documents/packs to support meetings on a daily basis.
- Assist with event planning and management across the team as required.
- Coordination of leadership team key meetings, including the preparation of agendas and presentation material.
- Prompt handling of internal and external stakeholder requests.
- Act as the primary point of contact for all other administrative roles regarding core systems, processes and reporting enquiries.
- Effectively handle, escalate and follow up internal customer compliments, issues and complaints.
- Report any relevant issues/concerns to the GM of HR and Business Manager where appropriate.
- Maintain relevant databases, files, spreadsheets.
- General administration: Procurement, pro-master expense approval, Travel requests, IT requests, Stationary orders, People HQ expert user, Maintaining team distribution lists.
- Guide and advise team members on any administrative responsibilities where necessary and be a support and liaison for new starters.
- Work collaboratively with the GM Business Manager to ensure efficient management of the GM office.

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure.

Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Minimum of 5 years’ experience at level
- Advanced PC literacy (MS Office: Word, PowerPoint, Excel)
- A self-leader with the ability to make decisions
- Knowledge of Westpac systems, policies and processes ideal though not required
- Ability to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationships
- Excellent influencing skills
- Strong organisational, problem solving and communication skills
- Effective business writing skills

**What’s it like to work there?
**We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the **APPLY **or **APPLY NOW **button.

**Do you need reasonable adjustments during the recruitment process?

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