Executive Assistant

4 months ago

Melbourne, Australia Department of Transport and Planning Full time

Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Department of Transport and Planning

**Salary**: $95,102 - $107,905

Occupation: Property

Reference: 5522

**About the Role**

**The role is Ongoing Fulltime**.

The Department of Transport and Planning is seeking a highly organized and professional Executive Assistant to support the Head of State Planning. This role involves providing a seamless first point of contact for internal and external stakeholders, including Ministers, Advisors and departmental leaders ensuring that correspondence is prioritized and addressed swiftly.

To access the** Position Description.**

**Position Outcomes /Accountabilities**
- Manages a range of administration processes across the Division and ensures they have been compliant with legislation, regulations, standards, policies and procedures.
- Attends to a high volume of urgent matters submitted for the Head of State Planning’s consideration or approval and determines necessary priorities, approval methods and ensure that follow up action is taken.

**Key Selection Criteria**

To be successful in this role, you will demonstrate a commitment to continuous improvement by identifying opportunities to enhance the quality and efficiency of work. Strong critical thinking and problem-solving abilities are essential, as you will need to navigate complex issues by interpreting guidelines and making informed decisions. Your role requires a deep understanding of the political and organizational context, enabling you to effectively respond to internal and external pressures.

Your exceptional interpersonal skills are crucial, with the ability to understand and anticipate the needs of stakeholders and tailor your communication style to different audiences, ensuring clarity and engagement.

Flexibility and adaptability are key personal attributes, as the role involves adjusting strategies when needed to achieve the best outcomes.

As the Executive Assistant, you must inspire others to embrace new approaches and align efforts with the strategic goals of the department. Outcome-driven and collaborative, you will work closely with various teams to achieve shared objectives, ensuring that your work has a meaningful impact on the community.

**Qualifications and Experiences**
- Demonstrated experience in administration and business or project support within a dynamic and high-volume work environment.
- Demonstrated understanding and knowledge of governmental business systems, processes and structures.

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable.
- Professional growth and development opportunities across the department and the wider Victorian Public Service.
- A hybrid working model focused on collaboration and teamwork.
- Optimal work-life balance initiatives including flexible working arrangements.
- We prioritise the development of a safe and inclusive culture.

**Culture Value**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply**

Applications close 11.59pm on Tuesday, 1 October 2024. All Applications should include a resume and a cover letter.

**Non-DTP Employees (Including VPS outside of DTP)**

Create an account by clicking the ‘Apply’ button and follow the prompts. For help, click here for Quick Reference Guide.

  • Performance Executive

    7 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...

  • Digital Marketing Executive

    2 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Account Executive

    2 weeks ago

    Melbourne, Australia Austcorp Executive Full time

    Largest global IT business in their field - Work with some of the best companies in Australia - Career progression & Self Development opportunities The Company: This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading...

  • Director - Transaction Execution - Credit - Real

    7 months ago

    Melbourne, Australia Collins Executive Recruitment Full time

    Senior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor with offices in Melbourne. They manage several billion dollars on behalf of institutional and...

  • Director - Transaction Execution - Credit - Real

    7 months ago

    Melbourne, Australia Collins Executive Recruitment Full time

    Senior leadership role with a focus on people leadership and deal execution - Join a high calibre team with a great team culture. - Attractive base salary and bonus structure (cash bonus) My client is a leading commercial real estate financier & investor based in Sydney. They manage several billion dollars on behalf of institutional and high-net-worth...

  • Business Development Executive

    6 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Carissa McPherson**About the company** Our client is one of the world’s leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital...

  • Executive Assistant

    9 months ago

    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Executive Assistant

    2 months ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    5 months ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...

  • Executive Assistant

    21 hours ago

    Melbourne, Australia Davidson Recruitment Full time

    Put your existing Executive Assistant skills to use in an environment where your contribution will not go unnoticed. As an Executive Assistant, your days will be busy and varied. We are seeking a professional, mature minded and experienced person capable of delivering traditional 1 on 1 support but also open to the nuances of supporting a busy team. In order...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Permanent role - Rewarding salary package - Diverse Executive Assistant position **About the role** *** This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well-established Construction business based in Melbourne’s city fringe. This a diverse role where no two days are the same. **Your...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    16 minutes ago

    Melbourne, Australia Healthcare Professionals Group Full time

    **Benefits** - Be part of a supportive and stable working environment - Working within a global team - Monday to Thursday position **About the company** Work within a large global Biotechnology company that boasts a good company culture that is always expanding. About the opportunity The Executive Assistant will play a vital role within the company...

  • Executive Assistant

    6 minutes ago

    Melbourne, Australia Save the Children Australia Full time

    **The Organisation** We believe good evidence and effective implementation have the power to solve our most pressing social problems. We are passionate about using our expertise to work with policy makers, practitioners and organisational leaders and funders to effectively use evidence to change lives for the better. We are an independent, not-for-profit...

  • Executive Assistant

    7 months ago

    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Empire Careers Full time

    Contact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location **THE ROLE** A unique opportunity for an experienced high level...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Environment Protection Authority Full time

    An exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...