Executive Assistant and Office Manager

23 hours ago

Sydney, Australia Demant Technology Centre Full time

Do you have what it takes to think ahead and make the day run smoothly? Do you excel in planning and have great people skills?

Here is your chance to join a global company that significantly increases people’s quality of life through life-changing hearing healthcare.

Join our team
As our new Executive Assistant and Office Manager, you will join our newly established office in Kuala Lumpur. We need additional support for our General Manager and Management Team because the digital footprint in Demant is growing, and there is a constant need to be in control of the current state, as well as proactively looking forward. You will start in a new position within our team and be responsible for day-to-day administrative support. Through a dedicated service
- and continuous improvement mindset.

Join an organization based on trust, openness, and innovation

Our Global IT Organization has more than 500 employees with main hubs in Denmark, Poland, the US, and the Asia Pacific Region. You will be working from our newly established office in Kuala Lumpur, Malaysia. We are a great mix of colleagues who enjoy an open and friendly tone as well as a culture of inclusiveness and mutual support, echoing the values found throughout our organization.

**We offer**:
A job in a growing, international company with good career opportunities
Work in an exciting industry
Good work-life balance with flexible working conditions
Teamwork culture based on knowledge sharing, professional respect, and kindness, and we work seamlessly across borders and cultures. We believe in and encourage open and honest communication, and we hope to put a smile on your face every workday

Think ahead and make the day run smoothly
As our Executive Assistant and Office Manager, your primary role is to support our General Manager and Management team to succeed. Furthermore, you will have the overall responsibility to administrate and secure the office runs smoothly.

You can look forward to the following responsibilities and tasks:
Maintain the General Management’s schedule by planning and scheduling meetings, conferences, teleconferences, travel, and reporting deadlines
Expense management for the Management Team and follow-ups of action items
Prepare reports, presentations, and other documents for meetings
Oversee day-to-day office management and operations
Managing general administrative tasks and ad-hoc initiatives
Management and procurement of office and pantry supplies and equipment
Vendor management - managing relationships with vendors, service providers, and landlords
Preparing budgets and monitoring expenditures across a range of travel, administrative, and office areas
Assist in the development and implementation of new procedures, including the redesign of workflows/processes based on best practices
Undertake other duties assigned from time to time

How to succeed in this role
You like to work efficiently and in a structured manner. As a person, you are reliable and proactive. You like to be accountable for running the daily functions of a busy office - professionally and personally - as well as collaborating with a team.

You possess good organizational and time management skills coupled with strong attention to detail, as well as the ability to keep a good overview when needed. Can you recognize this:
Always one step ahead in your planning
Able to handle multiple priorities at once and adjust well to shifting demands
Passionate about and have strong competencies within administrative tasks
Thriving in getting things done
Excellent interpersonal and communication skills
Resourceful, meticulous, positive, and able to work effectively under pressure to meet tight deadlines.

To succeed in the position, your educational background could be an office administrative background, a business background, or similar. You have a minimum of 3 years of experience in a similar position. But the most important fact is that you bring a can-do attitude to the table. Furthermore, you have excellent communication skills in English (both written and spoken), since English is our corporate language, and you are an advanced user of the Microsoft Office package.

Are you interested?

We are looking forward to hearing from you.

About Demant

Demant is a world-leading hearing healthcare group that offers solutions and services to help people with hearing loss connect and communicate with the world around them. For more than a century, the Demant Group has played a vital part in developing innovative technologies and know-how to help improve people’s hearing and health. In every aspect, from hearing devices, hearing implants and diagnostic equipment to hearing care all over the world, Demant is active and engaged. A growing business in intelligent audio solutions for gaming and office communication is also a significant part of the Group.
The Demant Group operates in a global market with companies in more than 30 countries, employs more than 16,500 staff and gen

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