Executive Assistant

3 months ago

Sydney, Australia Suicide Prevention Australia Full time

**About Us**:
Suicide Prevention Australia is the national peak body for the suicide prevention sector. Members are at the heart of everything we do. We collaborate with our members, organisations, governments, businesses, researchers, practitioners, and those with lived experience to reduce suicide rates in Australia. We support our members to drive collaboration, advocate for improved policies, and educate the public on suicide prevention.

**Why join our team?**

We prioritise flexibility in terms of your work hours, and your work style. Our team comprises genuinely kind individuals who share a common mission and are committed to the success of every team member.

Here are some compelling reasons to consider working with us:

- We have a meaningful impact on the community and the lives of our members, as well as those supported by our members.
- Take advantage of tax-free Not-For-Profit Salary Packaging.
- Our full-time employees work 35 hours per week, which can be broken down into 7 hours per day.
- We follow a hybrid work model with 3-4 days in the office and Fridays designated as work-from-home days.

**Job Purpose**:
The Executive Assistant/Office Manager role plays a pivotal role in supporting the CEO and Company Secretary and the entire organisation in ensuring legal compliance, efficiency, and smooth operations. You will be responsible for coordinating executive support, board and committee activities, team coordination, office management, and project support. This role requires a strong commitment to adhering to policies and procedures.

**Key Responsibility Areas**:

- Provide executive-level support to the CEO, managing expenses, travel, and correspondence.
- Coordinate meetings, manage events, and ensure efficient workflow for the CEO.
- Support the Company Secretary in board and committee meetings, handle attendance, and prepare necessary documents.
- Facilitate clear communication between the executive team and staff.
- Manage office facilities, supplies, and compliance with safety standards.
- Assist with special projects, events, and initiatives aligned with organisational goals.

**Skills, Knowledge & Experience**:
Qualifications:

- Minimum 5 years of experience in business, with c-suite executive support is a must.
- Intermediate/Advanced IT experience is a must.
- Minimum tertiary qualifications: Diploma in Business or Human Resources.

Experience and Skills:

- Proficiency in preparing and reporting data.
- Strong administrative, numeracy, verbal, and written skills.
- Attention to detail.
- Demonstrated ability to work collaboratively and independently.
- Strong time management skills.
- Sensitivity to people affected by suicide.

Technical Skills:

- Ability to learn new technologies.
- Understanding of Not-for-Profit governance processes and structures.

Pay: $80,000.00 - $90,000.00 per year

**Benefits**:

- Paid volunteer leave
- Parental leave
- Professional development assistance
- Salary packaging

Schedule:

- Monday to Friday
- No weekends

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in Sydney, NSW 2000

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