Office Manager

5 months ago

Sydney, Australia Advance Human Solutions Full time

3+ years prior experience in a dual Office Manager & Executive Assistant role
- Strong project management skills

As Office Manager & Executive Assistant, you will be primarily responsible for all aspects of office management, in addition to providing executive assistant support to the President and general admin support to the wider Product & Sales team and Management Committee

**Essential Duties and Responsibilities**

**Office Management**:

- Managing the admin team (1).
- General upkeep and maintenance of the Sydney office.
- Liaising with Building Management and external contractors with service requests relating to office/WHS issues.
- Maintenance of Front of House.
- Maintenance of Access Pass database.
- Induction of new starters.
- Organisation of Staff Lunches - Liaising with 3rd party for daily lunches.
- Upkeep of the staff kitchen and fridges - cleanliness and maintenance of food/drinks/coffee stock.
- Maintenance of stationary.
- Maintenance of APAC and AU phone lists.
- Maintenance of domestic and international couriers.
- Maintenance of Meeting rooms and bookings - ensuring all tech in meeting rooms are working and up to standard.
- Staff connectivity and engagement - liaising with HR and Marketing to boost staff culture and moral in the office (e.g. daily lunches, monthly/quarterly team bonding lunches/activities).
- Maintenance of Admin/Office related budgets.
- Maintenance of mailboxes - admin, meeting rooms, etc.
- Maintenance of petty cash.
- Management of the Reception phone - field calls and messages to staff

**Executive Assistant**:

- Diary / Calendar management.
- Board Meetings / Papers for the Company (compiling and collating all reports prior to sending to the AU Board, organising all Board meetings for the year) - using BoardVantage.
- General ad hoc support.
- Corporate Travel - flights and accommodation for all AU staff.
- Meeting Set-up and preparation, (e.g. agendas, presentation materials, minutes, Salesforce).
- Sales & Relationship support (e.g. reservations, travel, presentation materials, minutes, Salesforce).
- Internal event support (e.g. APAC Town Halls, Team bonding exercises, catering, quarterly events, annual staff parties)
- Assisting the wider team and office when required (e.g. Lunch & Learns, project management).
- Monthly reconciliation of AMEX and staff expenses.

**Job Requirements**
- 3+ years prior experience in a dual Office Manager & Executive Assistant role, ideally in Corporate.
- Team oriented, possesses good interpersonal and communication skills to be able to work both autonomously and in a collaborative team environment.
- Strong project management skills with the ability to set the agenda, coordinate multiple projects and deliver agreed outcomes in timely manner.
- Maturity to determine and delegate workload and to be the glue to stick the team together.
- Exceptional attention to detail.
- Strong team player who is proactive in generating team engagement and increasing collaboration within the team. Must have the ability to be flexible, adaptable and comfortable in both a fast-paced and quiet environment.

  • Project Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you a driven and skilled Project Officer ready to take the next step in your career? Join our dynamic team at the Office of Sport!** We are seeking a Project Officer to join our Operations Team on a fulltime ongoing basis. The role location is flexible within one of the Office and Sport’s Centre, ex-Olympic Venues, or Offices. **Working with us is...

  • Grants Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for two Grants Officers to join our Grants team for the effective administration of sports funding and grants program.** *** We are seeking two Grants Officers to join our team on a temporary basis up to June 2025. The role will be based in our Sydney Olympic Park office, offering...

  • Administrative Support Officer

    2 weeks ago

    Sydney, New South Wales, Australia Australian Taxation Office Full time

    About the RoleThis is an exciting opportunity to join the Australian Taxation Office as an Executive Assistant, providing high-level administrative support to senior leaders. As the first point of contact in the office, you will be responsible for communicating with business partners and clients, managing diaries, arranging briefings and events, and...

  • Events Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be an 18 months temporary, full-time opportunity **Working with us** The Office of Sport is the lead NSW...

  • Grants Administration Officer

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking for your next challenge? We have an exciting opportunity for a Grants Administration Officer to join our Infrastructure Grant team for the effective administration of sports funding and grants program.** *** We are seeking a Grants Administration Officer to join our team on a temporary basis up to June 2026. The role will be based in our...

  • Records Management Officer, Corporate Services

    2 months ago

    Sydney, Australia NSW Office of the Children's Guardian Full time

    **Office of the Children’s Guardian** **Records Management Officer** - ** Exciting opportunity to make a real impact in shaping the future of the Office of the Children’s Guardian.**: - ** Supportive and collaborative team culture, committed to diversity and inclusion in the workplace.**: - ** Join a dynamic workplace and be part of the Corporate...

  • Events Officer

    2 weeks ago

    Sydney, Australia NSW Office of Sport Full time

    **This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be a temporary, full-time opportunity up to April 2026 **Working with us** The Office of Sport is the...

  • Paralegal and Executive Support Officer

    1 month ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Parliamentary Counsel's Office** **PARALEGAL AND EXECUTIVE SUPPORT OFFICER** **You. At the centre of big ideas.** The Parliamentary Counsel’s Office (PCO) provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW legislation and the giving of advice and information about legislation. As the...

  • Legal Officer

    5 months ago

    Sydney, Australia GEW 100 Pty Ltd (Family Office) Full time

    **Job Title**:Family Office Legal Officer **Company**:GEW 100 Pty Ltd Family Office **Location**: 99 Bathurst Street, Sydney NSW 2000 **Type**:Long Term **About GEW 100 Pty Ltd** GEW 100 Pty Ltd, a family office located at 99 Bathurst Street, Sydney, NSW 2000, primarily focuses on asset management. We seek to improve the completeness of our operations...

  • Communications Officer

    3 months ago

    Sydney, Australia NSW Office of Local Government Full time

    **_Together we shape thriving communities, public spaces, places and economies._** - **Manage the content and communication strategies to support the NSW Pet Registry upgrade project**: - **Temporary full-time opportunity until December 2025**: - **Office location - Nowra or Sydney; other NSW office locations negotiable**: - **Salary relative to...

  • Capital Works Delivery Support Officer

    2 months ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you looking to kick start your career? Join our friendly and vibrant team!**: We are seeking a Capital Works Delivery Support Officer to join our team on a full-time, ongoing basis. The role will be based at Sydney Olympic Park with hybrid work options available. ***Working with us**: The Office of Sport is the lead NSW Government agency for sport and...

  • Administrative Support Officer

    5 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    **Agency overview** The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office portfolio under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW...

  • Principal Legal Officer

    2 months ago

    Sydney, Australia NSW The Cabinet Office Full time

    **You. At the centre of big ideas.**: - Are you interested in working in a collaborative and dynamic team supporting senior executives with legal, legislative and policy advice? If so, this role is for you! - We are looking for legal practitioners to join the Legal Branch, with ongoing and temporary roles available - Legal Officer, Grade VI opportunities,...

  • Talent Acquisition Officer

    1 month ago

    Sydney, Australia NSW Crown Solicitor's Office Full time

    **Talent Acquisition Officer** - **Partner with a diverse client base, providing innovative recruitment solutions**: - **Two temporary roles for up to 12 months with a possibility of extension or conversion to ongoing**: - **Based in the Sydney CBD (Martin Place) with flexible work arrangements available** **Classification grade**:Clerk Grade...

  • CRM Manager

    2 months ago

    North Sydney, Australia LCA SUPPORT OFFICE Full time

    As **CRM Manager, **you will turn data into action, driving engagement, retention, and revenue with cutting-edge CRM strategies, based at our centrally located office in **North Sydney.** **What you'll do**: - Lead CRM strategy rollout, enhancing personalised consumer journeys across all markets - Drive continuous improvements through A/B testing, audience...

  • Manager, Asset Strategy and Planning

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Shape asset strategy and plan for asset management success in this key management role at the Office of Sport!**: We are seeking an experienced Manager, Asset Strategy and Planning to join our team on a full-time, ongoing basis. The role will be based at Sydney Olympic Park with hybrid work options. ***Working with us**: The Office of Sport is the lead...

  • Principal Legislation Editing and Access Officer

    5 months ago

    Sydney, Australia NSW Parliamentary Counsel's Office Full time

    The Parliamentary Counsel’s Office (PCO) is headed by the Parliamentary Counsel and is a Public Service executive agency related to The Cabinet Office under the Government Sector Employment Act 2013. The PCO provides a comprehensive and integrated range of high-quality services for the drafting of, and access to, NSW legislation and the giving of advice...

  • Financial Services Officer

    5 months ago

    Sydney, Australia NSW Government -Crown Solicitor's Office Full time

    **Financial Services Officer** - **Opportunity to work in a dynamic and collaborative environment**: - **Temporary role for up to 12 months with a possibility of extension or conversion to ongoing**: - **Based in the Sydney CBD with flexible work arrangements available** **Classification grade**: Clerk Grade 1/2 **Salary**: $70,694 - $76,857 p.a....

  • Manager Legal Services

    1 month ago

    Sydney, Australia NSW Office of Sport Full time

    **Are you interested in working in a collaborative and dynamic team supporting senior executives and purpose driven teams with legal, legislative and policy advice? If so, this role is for you!**: We currently have a new and exciting opportunity for a Manager Legal Services to join our team on an ongoing basis. The role will be based in our Sydney Olympic...

  • Communications and Engagement Officer

    5 months ago

    Sydney, Australia NSW Government -Parliamentary Counsel's Office Full time

    The Parliamentary Counsel’s Office (PCO) provides the Government with a comprehensive and integrated range of high quality services for the drafting of, and access to, legislation and the giving of advice and information about legislation. As the Communication and Engagement Officer you will be engaged in the creation, maintenance and distribution of...