Team Assistant

5 months ago

Brisbane, Australia Vincents Full time

**Introduction**:
About us

Vincents is a national, multi-disciplinary professional services firm. We offer our clients advisory and consulting services across a range of financial and accounting functions. Employing over 240 amazing people across six offices, we are grounded in our purpose to provide our clients a clear direction when they need it the most. We are currently on a journey of transformation and growth, harnessing our vast history while enhancing our people and growth strategies, and with that creates many opportunities like this one

**Description**:
We continue to experience growth and are seeking a Team Assistant to join the Business Advisory team in the Brisbane office. In this role you will enjoy providing a high level of administrative support to senior leadership across the team and contribute to the efficient delivery of exceptional client service. If you're seeking a challenging and rewarding position where your skills and expertise will make a real impact, this is the perfect opportunity to join the team

Setting up and managing client matter files, including entering receipts and payments and setting up payments on online banking platforms
Preparing and dispatching standard letters related to client matters and retrieving correspondence and records.
Undertaking regular bank reconciliations for client matter files and preparing fees, fee adjustments, and write-offs.
Providing general administration support to the Directors and Insolvency & Reconstruction business unit, including general administration tasks and development/maintenance of standard templates.
Performing other general office and client matter administration duties as required, such as filing, copying, scanning, saving documents, archiving.

About the role

Setting up and managing client matter files, including entering receipts and payments and setting up payments on online banking platforms
Preparing and dispatching standard letters related to client matters and retrieving correspondence and records.
Undertaking regular bank reconciliations for client matter files and preparing fees, fee adjustments, and write-offs.
Providing general administration support to the Directors and Insolvency & Reconstruction business unit, including general administration tasks and development/maintenance of standard templates.
Performing other general office and client matter administration duties as required, such as filing, copying, scanning, saving documents, archiving.

**Skills and Experiences**:
About you

Demonstrated office administration experience (experience within the professional services industry and/or a Chartered Accounting firm will be highly regarded)
Proficiency in Microsoft Office and well developed computer literacy
High level of attention to detail and the ability to work well under pressure
Effective communication skills, both written and verbal
A collaborative approach to teamwork and the ability to build strong relationships with relevant stakeholders
A driven individual, who has a genuine desire to help people and a focus on exceeding your personal, as well as the wider teams’ goals.

About the Vincents experience

Core to our growth and success are our people. Some of the ways in which we support our people include:
Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way
An additional day of leave a year - VinDay - to use just for you
A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environment
Ad hoc bring your dog into work days
A newly created Learning framework to support technical, operational, interpersonal and leadership growth and development on an ongoing basis
Support with formal accreditations, relevant courses or post graduate study
Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family
Annual engagement surveys alongside fortnightly opinion polls to inform, enhance and shape our people initiatives and offerings
A nominated People Experience Team who drive our firmwide People Engagement Plan
A competitive employee referral program to enable our people to be rewarded for introducing talent into our business
A client referral incentive program that rewards our people for the growth of our business.
Monthly 1-1s with Partners to create deeper connections between our people and their leaders
An active social committee with a calendar of regular formal and informal events

We’re committed to building a diverse and inclusive community for everyone at Vincents. Our shared culture is one of high performance that focuses on a “One Vincents” approach and embodies our firm foundations - shared vision, ambition, and enthusiasm.

Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.

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