Team Assistant

2 weeks ago

Brisbane, Australia Stockland Full time

We have an exciting opportunity for a Team Assistant to join our Sales Communities QLD team. This permanent full-time position is based in our South Brisbane office, with the added benefit of flexible working arrangements to balance time between the head office, project offices and home.

The Opportunity
As a Team Assistant, you will play a crucial role in enhancing Stockland’s brand and supporting the creation of a high-performing, collaborative team environment.
 
Your tasks will include:
•    Task Management: Organize and complete tasks, assist in organizing events, prepare presentations and correspondence, complete reports within set timeframes, draft letters, and manage emails.
•    Information Management: Collect and maintain files/records, correspondence, and project files for easy retrieval.
•    Administrative Support: Perform diary management, travel arrangements, stationery orders, timely invoice payments, word processing, expenses, organization of approvals, and provide solid administrative secretarial support including preparation of minutes, agendas, and reports.
•    System Maintenance: Assist in maintaining appropriate systems, procedures, and controls.
•    Stakeholder Interface: Provide a welcoming and helpful interface between the team and key stakeholders, representing Stockland in alignment with our brand and values.
•    Communication: Use excellent communication skills to liaise clearly with internal and external stakeholders, ensuring meetings are booked, events are attended, and reports/presentations are accurate and prepared by set deadlines.
 
About You:
We are looking for a highly organized individual with a proactive mindset and strong problem-solving skills. 

The ideal candidate will have: 
•    Previous experience supporting in an administrative function within a fast-paced environment such as real estate, property, construction, or a similar field.
•    Exposure to processing purchase orders and managing invoicing payments is a plus, though not essential.
•    Proficiency in using the full Microsoft Office 365 suite. Exposure to SAP or a similar enterprise system would be highly advantageous but not essential.
•    Demonstrated ability to take initiative, think on your feet, and solve problems effectively.
•    Strong communication skills to liaise effectively with various stakeholders.
•    Ability to manage multiple tasks and projects simultaneously, ensuring timely and accurate completion of all assignments.

The Stockland Proposition
At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.
 
We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we and we want our teams to reflect this.
 
Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date
 
Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to careers@stockland.com.au
 
Apply today – Stockland – it's your place.

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