Board Secretary

2 months ago

Perth, Australia Page Personnel Full time

Temporary to Permanent Role
- Leading not for profit organisation, extremely flexible working environment

**About Our Client**:
Work with an amazing group of caring, supportive and driven individuals who are passionate about achieving the organisations purpose. You will work in a high trust, highly flexible environment and be empowered to do your best work.

Day to day duties include:

- Provide administrative support to assist with the management and organisation of the Board and Committees, ensuring timely output for all meetings, in conjunction with the Secretariat team.
- Act as the point of contact between the Board Chair, the Board, staff and external stakeholders..
- Develop administration systems and processes to continuously improve the Board operating rhythm and Board efficiencies.
- Assist in the preparation and distribution of the Annual General Meeting and required documentation, and attend as coordinator and minute-taker.
- Work with the Governance, Risk and Compliance team to facilitate the timely review and approval of Board-related policies.
- Plans and manage all board and committee meetings ensuring organisational calendars meet the Board and Committees' operating rhythm.
- Plan and coordinate all requirements for meetings and seminars as needed, ensuring appropriate arrangements are in place for the smooth running of events. Logistical arrangements to include scheduling, invitations, locations, speakers, catering, and travel if required.
- Work with relevant stakeholders to develop and distribute meeting agendas and supplemental materials.
- Attend all Board and Committee meetings and produce accurate and timely minutes for the same.
- Record and securely distribute all board and committee meeting minutes, coordinate their review and approval, ensuring their accuracy as the official record of board and committee discussions, votes, and actions.Monitor all governance schedules and action items and facilitate the presentation of items at meetings.
- Facilitate the annual Committee Charter reviews and the associated approval of updates by the Committees and Board.

**The Successful Applicant**:
In order to be successful in this role you will be able to demonstrate the below:

- Prior experience in writing minutes at a Board level is essential.
- Exceptional written and verbal communication
- Exemplary attention to detail and excellent presentation
- Proactive and resourceful problem solving
- Exceptional customer focus with a proven ability to work collaboratively with all stakeholders.
- Proficient in delivering high-level administration and ability to multi-task whilst remaining precise and efficient.
- Well-developed time management and decision-making
- Ability to work with initiative, both autonomously and in a team
- Ability to deal confidentially, sensitively and constructively with difficult

**What's on Offer**:

- Immediate start temporary opportunity with possibility of permanency

  • Board Secretary

    1 week ago

    Perth, Australia Bethanie Group Full time

    At Bethanie, we’re on a mission to create a better world not just for ageing Australians, but their communities as well — and we can only do this by providing our people with the best education, facilities, and support to make a truly fulfilling career. To make this difference, we need the right people by our side. We have an opportunity for a **Board...

  • Board Secretary

    2 weeks ago

    Perth, Western Australia Bethanie Group Full time

    At Bethanie, we're on a mission to create a better world not just for ageing Australians, but their communities as well — and we can only do this by providing our people with the best education, facilities, and support to make a truly fulfilling career. To make this difference, we need the right people by our side.We have an opportunity for a Board...

  • Board Secretary

    2 weeks ago

    Perth, Western Australia Page Personnel Full time

    Temporary to Permanent Role Leading not for profit organisation, extremely flexible working environmentAbout Our Client:Work with an amazing group of caring, supportive and driven individuals who are passionate about achieving the organisations purpose. You will work in a high trust, highly flexible environment and be empowered to do your best work.Day to...

  • Board Administration Officer

    2 weeks ago

    Perth, Western Australia Southern Ports Authority Full time

    About Southern PortsSouthern Ports was formed in 2014, following the amalgamation of the Ports of Albany, Bunbury and Esperance all of which play an important role in connecting Western Australia with trade products from around the world.The company employs approximately 250 staff across four locations: Albany, Bunbury, Esperance and West Perth. At Southern...

  • Assistant Company Secretary

    3 weeks ago

    Perth, Australia Pilbara Minerals Full time

    Pilbara Minerals is the leading ASX top 50 listed pure-play lithium company, owning 100% of the world’s largest, independent hard-rock lithium operation. Located in Western Australia’s resource-rich Pilbara region, the Pilgangoora Project and Operation produces a spodumene and tantalite concentrate. The significant scale and quality of the operation has...

  • Company Secretary

    2 weeks ago

    South Perth, Australia IGO Full time

    **Location**: - South Perth Corporate Office_ **Key Benefits**: - Significant STIP & LTIP opportunity, fully paid private health insurance, 26 weeks parental leave, share options, generous health and wellbeing programs + more _ **About Us** IGO is an ASX 100 listed mining and exploration company focused on creating a better planet for future generations...

  • Board Administration Officer

    3 weeks ago

    Perth, Australia HAYS Full time

    Opportunity for experienced Board Administrator to gain valuable experience within Government department... **Your new company** Your new company is a Government Trading department based in the CBD with sites across WA. **Your new role** Your new role will include a variety of Executive responsibilities such as preparing meeting minutes, scheduling...

  • Company Secretary

    2 weeks ago

    Perth, Western Australia Synergy AU Full time

    Company Secretary - RenewablesAt an exciting time in its history and the evolution of the energy market in WA, Synergy is leading the development of large-scale renewable energy generation assets.An opportunity has become available in our wholly owned subsidiary, SynergyRED, based on St Georges Terrace. SynergyRED provides company secretarial services to the...

  • Company Secretary

    2 weeks ago

    South Perth, Australia IGO Full time

    Location: South Perth Corporate Office_Key Benefits: Significant STIP & LTIP opportunity, fully paid private health insurance, 26 weeks parental leave, share options, generous health and wellbeing programs + more _About UsIGO is an ASX 100 listed mining and exploration company focused on creating a better planet for future generations by discovering,...

  • Company Secretary

    3 weeks ago

    Perth, Australia HAYS Full time

    Exciting new role for a Company Secretary to join a leading logistic company **Your new company** Our client is a diverse industry leader specialising in Logistics, Global Freight and Packaging. They have expanded their infrastructure and services to become one of Australia’s most trusted brands. Putting their customers first ensures they maintain all the...

  • Company Secretary

    2 weeks ago

    Perth, Australia Synergy AU Full time

    **Company Secretary - Renewables** At an exciting time in its history and the evolution of the energy market in WA, Synergy is leading the development of large-scale renewable energy generation assets. An opportunity has become available in our wholly owned subsidiary, SynergyRED, based on St Georges Terrace. SynergyRED provides company secretarial...

  • Company Secretary

    2 months ago

    Perth, Australia Hudson Australia Full time

    A direct report to the Chief Executive, the postion provides full governance support to the Board and facitate best practice in a period of transfromation and change. The Forest Products Commission (FPC) is an efficient commercial Government Trading Entity that makes a big impact. The FPC primarily works in the pine plantation forestry sector across the...

  • Associate Company Secretary

    2 weeks ago

    Perth, Western Australia Source Governance Full time

    Work options: FlexibleThe roleWe are looking for a dynamic and experienced Assistant Company Secretary with an enthusiastic mindset to join our rapidly expanding team in Sydney or Brisbane. Source Governance is an unrivalled national Company Secretarial offering, with offices in Perth, Sydney, Brisbane, and Melbourne.We are a diverse team, and are looking...

  • Associate Company Secretary

    2 weeks ago

    Perth, Australia Source Governance Full time

    **Work options**: Flexible **The role** We are looking for a dynamic and experienced Assistant Company Secretary with an enthusiastic mindset to join our rapidly expanding team in Sydney or Brisbane. Source Governance is an unrivalled national Company Secretarial offering, with offices in Perth, Sydney, Brisbane, and Melbourne. We are a diverse team, and...

  • Company Secretary

    2 weeks ago

    Perth, Western Australia Hudson Australia Full time

    A direct report to the Chief Executive, the postion provides full governance support to the Board and facitate best practice in a period of transfromation and change.The Forest Products Commission (FPC) is an efficient commercial Government Trading Entity that makes a big impact. The FPC primarily works in the pine plantation forestry sector across the...

  • Legal Assistant Secretary

    2 weeks ago

    Perth, Australia Empire Careers Full time

    **Perth WA** **$70,000 - $90,000 Annually** - Full time- Are you a seasoned Legal Assistant? - Do you want to work for a Global firm? - Enjoy supporting an amazing Partner in a firm with ample perks. **THE FIRM** This is a well-regarded and established firm with a global footprint are looking to find their unicorn, the Property and Mining team are wanting...

  • Executive Assistant

    2 months ago

    Perth, Australia a&co Recruitment Partners Full time

    **Contract Type**: - Full Time**Location**: - Perth - Western Australia**Industry**: - Admin / Secretarial / Office Support**Contact Name**: - Karen McGlynn- **Contact Phone**: - 0406833625**Date Published**: - 12-Mar-2024The Executive Assistant will support the Chief Executive Officer, the executive team, office, and governance functions. This role is...

  • Executive Assistant

    4 weeks ago

    Perth, Australia a&co Recruitment Partners Full time

    **Contract Type**: - Full Time**Location**: - Perth - Western Australia**Industry**: - Admin / Secretarial / Office Support**Contact Name**: - Karen McGlynn- **Contact Phone**: - 0406833625**Date Published**: - 12-Mar-2024The Executive Assistant will support the Chief Executive Officer, the executive team, office, and governance functions. This role is...

  • Executive Assistant

    4 weeks ago

    Perth, Australia a&co Recruitment Partners Full time

    **Contract Type**: - Full Time**Location**: - Perth - Western Australia**Industry**: - Admin / Secretarial / Office Support**Contact Name**: - Karen McGlynn- **Contact Phone**: - 0406 833 625**Date Published**: - 02-Aug-2023**Role Responsibilities**: - Provide administrative support to the CEO and Executive Leadership Team (ELT) including arranging...

  • Executive Assistant

    2 weeks ago

    Perth, Western Australia a&co Recruitment Partners Full time

    Contract Type: Full TimeLocation: Perth Western AustraliaIndustry: Admin / Secretarial / Office SupportContact Name:Karen McGlynn-Contact Phone: Date Published: 12Mar2024The Executive Assistant will support the Chief Executive Officer, the executive team, office, and governance functions. This role is a full time and permanent opportunity that offers one day...