Assistant Company Secretary

2 months ago

Perth, Australia Western Power Full time

**Assistant Company Secretary**:

- Location: Perth Office - CBD, WA, AU- 17 Sep 2024**Assistant Company Secretary**

Do you want to deliver work that truly matters to our community?

There’s never been a better time to join the energy industry At Western Power we’re working towards our vision for a clean energy future and we’re looking for diverse, passionate people to join our team of leading experts.

We have an exceptional 14-month fixed term opportunity for an Assistant Company Secretary to facilitate and directly support the Company Secretary in providing specialised governance, administrative and corporate secretariat support services to the Board, its committees and the Executive Committee.

This role is ideal for a detail-oriented professional who is eager to develop their skills in corporate governance and compliance while contributing to the smooth operation of the company’s governance functions. If you are a great communicator, have the ability to remain calm, flexible and approachable, especially in high pressure and often changing situations, this is the opportunity for you.

**The Role**

Some of the key responsibilities include:

- Provide governance and administrative support for all Executive, Board and Committee meetings including working closely with Executive managers and their assistants to collate meeting agenda titles, prepare and finalise draft agendas with the Company Secretary and collate submission papers from the Business into the meeting pack.
- Organise the logistics and catering for Executive, Committee and Board meetings and ensure the smooth running of the meetings, including managing attendees in accordance with the timesheets.
- Provide general administrative support to Directors including booking travel and accommodation, ordering PPE requirements and assisting with monthly purchasing card reconciliations.
- Be a key point of contact and support for the Directors and Executive Managers for secretariat matters.
- Ensure effective and efficient corporate governance processes including maintaining registers, glossaries and key governance documents to support corporate governance.
- Create and maintain the annual Board calendar and schedule of recurring Board deliverables.

**About you**
- Demonstrates high ethical standards, integrity and possess a reliable and conscientious approach to and in all working relationships, including being able to maintain strict confidentiality when required.
- Confident communicator who can develop strong stakeholder relationships across all levels, including Executive Assistants, Executives and Board members.
- Demonstrated experience providing a high level of administrative support.
- Shows exceptional attention to detail.
- Confidence in decision making, with the ability to work both autonomously with mínimal supervision and as a member of a team.
- Ability to meet strict deadlines.
- Ability to exercise discretion and tact when discussing confidential/sensitive Board matters.
- Intermediate level of skill in use of MS Word, Excel, and PowerPoint.

**Our people are our priority**

Our people play a vital role in creating an innovative, safe, and supportive workplace, living our values and delivering exceptional service to the communities in which we operate.

Check out our website for more information on our commitment to diversity, equity and inclusion, including our Reconciliation Action Plan and Disability Access and Inclusion Plan.

We are an employer of choice, offering our employees a range of benefits that include:

- Competitive salary
- Flexible work arrangements
- Access to five Employee Network which celebrate and communicate the diversity of our workforce and connect diversity and inclusion to our broader business activities
- Access to salary packaging, social club activities, and discounted health insurance and gym membership

**Things to consider**

Please note that the final stages of our recruitment process require completed Background & Assessment Checks. This includes a current police clearance (issued within the last six months), checks on documentation and references which verify your identity and qualifications, and a medical assessment.

Join us and play a part in powering the future of Western Australia. If you have the skills and are committed to our valueswe will find a place for you

Applications close 2 October 2024

  • Paralegal (Company Secretary)

    5 months ago

    Perth, Australia Brunel Full time

    On behalf of our client, a world leading energy operator, we are currently looking for a Paralegal to join their team on a 12 month contract based in their Perth office. The primary objective of the position is to provide paralegal and administrative services for the company secretarial team. The position will suit a current student studying a Bachelor of...

  • Company Secretary

    5 months ago

    South Perth, Australia IGO Full time

    **Location**: - South Perth Corporate Office_ **Key Benefits**: - Significant STIP & LTIP opportunity, fully paid private health insurance, 26 weeks parental leave, share options, generous health and wellbeing programs + more _ **About Us** IGO is an ASX 100 listed mining and exploration company focused on creating a better planet for future generations...

  • Company Secretary

    7 months ago

    Perth, Australia Hudson Australia Full time

    A direct report to the Chief Executive, the postion provides full governance support to the Board and facitate best practice in a period of transfromation and change. The Forest Products Commission (FPC) is an efficient commercial Government Trading Entity that makes a big impact. The FPC primarily works in the pine plantation forestry sector across the...

  • Legal Secretary

    7 months ago

    Perth, Australia Page Personnel Full time

    Immediate Start - Temporary Position - Opportunity for Contract Extension **About Our Client**: Page Personnel is partnering with one of Australia's largest listed companies which covers merchandise, materials and industrial equipment and product. - Assisting with Compliance Training - Administration work supporting lawyers with organising compliance...

  • Legal Secretary

    6 months ago

    Perth, Australia HAYS Full time

    Are you looking for a step-up in your legal career? Look no further! **Title** Legal Secretary **Your new company** A reputable commercial law firm is in search for their new Legal Secretary to work full time at their busy Perth Office. **Y** **our new role** As a Legal Secretary you will be tasked to conduct general legal secretary tasks such as but...

  • Executive Secretary

    4 weeks ago

    Perth, Western Australia Talent International Full time

    pKey Responsibilities/pulliDeliver exceptional secretarial and administrative support to our team./li/ulpRequirements/pulliHighly developed secretarial and administrative skills./liliPrevious experience as a Personal Assistant or Secretary./liliDemonstrated experience in preparing Agendas and Minutes./liliStrong attention to detail./liliAdvanced computer...

  • Legal Secretary

    5 months ago

    Perth, Australia The Andersen Partnership Full time

    Above award rates! - Immediate Start - Possible temp to perm opportunity The main duties and skills required for the role include but are not limited to: - Meeting, communicating and interacting with clients and lawyers - Taking instruction & providing support to lawyers - Drafting court documents, other legal documents, correspondence etc - Assisting on...

  • Secretary Department

    3 months ago

    Perth, Australia Rio Tinto Full time

    **Department Secretary - Perth** - Permanent role which includes competitive salary, annual bonuses and a huge range of additional benefits which are designed to make your life better - Interesting and varied role supporting Maintenance Planning & Engineering (MP&E) Managers and their broader departments. - Based at Central Park, Perth, flexible working...

  • Litigation Secretary

    4 weeks ago

    Perth, Western Australia Kaleidoscope Legal Recruitment Full time

    About the RoleWe are seeking an experienced Legal Secretary to join our thriving Litigation group. As a key player in the team, you will work with clients across Australia, gaining exposure to a variety of litigation matters.Key ResponsibilitiesManage diaries and schedulesAssist with client enquiries and correspondenceFile management, including electronic...

  • Medical Secretary

    4 weeks ago

    Perth, Western Australia Icon Cancer Centre Australia Full time

    About the Role:We are seeking an experienced Medical Secretary to join our team at Icon Cancer Centre Australia. As a Medical Secretary, you will be responsible for providing administrative support to our medical team, ensuring the smooth operation of our day hospital and radiation therapy units.Key Responsibilities:Welcoming patients, collecting and...

  • Secretary Planning Services

    5 months ago

    Perth, Australia Amalgam Recruitment Full time

    Temp over: 17th April to 10th June - Competitive Hourly Rate - Rockingham Area Our client in local government is seeking a temporary **Secretary Planning Services** to join their team in Rockingham. About the role: The secretary planning services position works under limited supervision of the Coordinator Statutory Planning and prioritises their own work...

  • Medical Secretary

    3 weeks ago

    Perth, Western Australia Icon Group Full time

    Medical Secretary - Administration Support**About the Role**We are seeking an experienced Medical Secretary to join our team at Icon Group. As a Medical Secretary, you will be responsible for providing administrative support to our medical team, ensuring the smooth operation of our day hospital and radiation therapy units.**Key Responsibilities*** Provide...

  • Medical Secretary Specialist

    1 month ago

    Perth, Western Australia Frontline Health Brisbane Full time

    Experienced Medical Secretaries Wanted for Specialist Clinics in BrisbaneWe are seeking experienced medical secretaries to join our team at Frontline Health Brisbane. Our specialist clinics in gastro, eye, and dermatology are looking for skilled professionals to provide administrative support.Key Responsibilities:Provide administrative support to specialist...

  • Department Secretary

    5 months ago

    Perth, Australia Rio Tinto Full time

    Interesting and varied role supporting the Knowledge, Innovation & Technology (KIT) division - Permanent employment which includes a huge range of additional benefits and flexible working options - Perth CBD location - Monday to Friday **About our team** **_ All progress begins with Pioneers. At Rio Tinto, it begins with you._** Rio Tinto has a long...

  • Insurance Law Firm Secretary

    2 weeks ago

    Perth, Western Australia people2people Full time

    The Firm: A leading national Australian law firm, renowned for their expertise in insurance matters, is seeking a full-time Legal Secretary to join their team in Perth CBD. The Role: As a Legal Secretary, you will work with the team across insurance matters, performing tasks such as file and diary management, billing, preparing court documents, and opening...

  • Litigation Legal Secretary

    1 week ago

    Perth, Western Australia Kaleidoscope Legal Recruitment Full time

    About the RoleThis is an exciting opportunity for an outgoing and confident Legal Secretary to join our thriving Litigation group. As a key player in the team, you will work with clients across Australia and gain exposure to a variety of litigation matters.Key ResponsibilitiesManaging diaries and assisting with client enquiriesFile management, including...

  • Insurance Law Firm Secretary

    3 weeks ago

    Perth, Western Australia people2people Full time

    The Firm: A leading national Australian law firm, renowned for their expertise in insurance matters, is seeking a full-time Legal Secretary to join their team in Perth CBD. The Role: As a Legal Secretary, you will work with the team across insurance matters, performing daily duties such as file and diary management, billing, preparing court documents and...

  • Rental Operations Assistant

    1 month ago

    Perth, Australia The Recruitment Company Full time

    Are you ready to steer your career into an exciting new direction? Our client, a leader in rental and fleet management solutions, is looking for a motivated and detail-oriented Rental Operations Assistant to join their dynamic team. This role is crucial in supporting the rental branch by ensuring all assets are well-maintained, prepped, and ready for action....

  • Legal Secretary

    2 weeks ago

    Perth, Western Australia people2people Full time

    The Company: people2people is a leading national Australian law firm located in the heart of Perth CBD, renowned for their expertise in insurance matters. With consistent recognition as an Australasian Lawyer Employer of Choice, this firm fosters a supportive work culture that values flexibility and offers exceptional support programs and employee...

  • Medical Secretary

    5 months ago

    Perth, Australia Programmed Skilled Workforce Full time

    Perth CBD - 3-6 month assignment - Competitive pay rates PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of Professional, ICT, Government, STEM, Management and Executive talent. We have the exciting opportunity to partner with a...