Assistant Company Secretary

2 months ago

Perth, Australia Western Power Full time

**Assistant Company Secretary**:

- Location: Perth Office - CBD, WA, AU- 17 Sep 2024**Assistant Company Secretary**

Do you want to deliver work that truly matters to our community?

There’s never been a better time to join the energy industry At Western Power we’re working towards our vision for a clean energy future and we’re looking for diverse, passionate people to join our team of leading experts.

We have an exceptional 14-month fixed term opportunity for an Assistant Company Secretary to facilitate and directly support the Company Secretary in providing specialised governance, administrative and corporate secretariat support services to the Board, its committees and the Executive Committee.

This role is ideal for a detail-oriented professional who is eager to develop their skills in corporate governance and compliance while contributing to the smooth operation of the company’s governance functions. If you are a great communicator, have the ability to remain calm, flexible and approachable, especially in high pressure and often changing situations, this is the opportunity for you.

**The Role**

Some of the key responsibilities include:

- Provide governance and administrative support for all Executive, Board and Committee meetings including working closely with Executive managers and their assistants to collate meeting agenda titles, prepare and finalise draft agendas with the Company Secretary and collate submission papers from the Business into the meeting pack.
- Organise the logistics and catering for Executive, Committee and Board meetings and ensure the smooth running of the meetings, including managing attendees in accordance with the timesheets.
- Provide general administrative support to Directors including booking travel and accommodation, ordering PPE requirements and assisting with monthly purchasing card reconciliations.
- Be a key point of contact and support for the Directors and Executive Managers for secretariat matters.
- Ensure effective and efficient corporate governance processes including maintaining registers, glossaries and key governance documents to support corporate governance.
- Create and maintain the annual Board calendar and schedule of recurring Board deliverables.

**About you**
- Demonstrates high ethical standards, integrity and possess a reliable and conscientious approach to and in all working relationships, including being able to maintain strict confidentiality when required.
- Confident communicator who can develop strong stakeholder relationships across all levels, including Executive Assistants, Executives and Board members.
- Demonstrated experience providing a high level of administrative support.
- Shows exceptional attention to detail.
- Confidence in decision making, with the ability to work both autonomously with mínimal supervision and as a member of a team.
- Ability to meet strict deadlines.
- Ability to exercise discretion and tact when discussing confidential/sensitive Board matters.
- Intermediate level of skill in use of MS Word, Excel, and PowerPoint.

**Our people are our priority**

Our people play a vital role in creating an innovative, safe, and supportive workplace, living our values and delivering exceptional service to the communities in which we operate.

Check out our website for more information on our commitment to diversity, equity and inclusion, including our Reconciliation Action Plan and Disability Access and Inclusion Plan.

We are an employer of choice, offering our employees a range of benefits that include:

- Competitive salary
- Flexible work arrangements
- Access to five Employee Network which celebrate and communicate the diversity of our workforce and connect diversity and inclusion to our broader business activities
- Access to salary packaging, social club activities, and discounted health insurance and gym membership

**Things to consider**

Please note that the final stages of our recruitment process require completed Background & Assessment Checks. This includes a current police clearance (issued within the last six months), checks on documentation and references which verify your identity and qualifications, and a medical assessment.

Join us and play a part in powering the future of Western Australia. If you have the skills and are committed to our valueswe will find a place for you

Applications close 2 October 2024

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