Executive Assistant

2 months ago

Sydney, Australia Challenger Full time

Challenger Limited is an ASX-listed investment management firm managing $127 billion in assets (as at 30 June 2024). Life with us is fast moving and always exciting. Together we’re driving to deliver our vision to provide our customers with financial security for a better retirement._
- We achieve this goal by providing a work environment where people from diverse backgrounds, with a range of skills and experiences can contribute and succeed._

Executive Assistant to the Group CFO- Step into a dynamic, multifaceted role as the Executive Assistant to our Chief Financial Officer at Challenger.- Are you an experienced, highly organised Executive Assistant who thrives on managing complex schedules, facilitating high-level communications, and keeping everything running seamlessly behind the scenes?- In this pivotal role, you’ll provide proactive, professional, and confidential support to the Group CFO, working as a key conduit between the CFO’s office and all areas of our business.

About the role

As the Executive Assistant to the CFO, you’ll take ownership of a broad range of responsibilities that are essential to Challenger’s Finance and Group Services division which includes Finance, Legal, CoSec, Transformation, Technology and the CFO’s office. Your ability to anticipate needs, stay one step ahead, and maintain impeccable attention to detail will be critical in supporting our CFO’s daily operations.

You’ll work closely with leaders and teams across the whole of the Challenger business as well as liaising with external stakeholders and the CFO’s network.

This role requires someone who excels at building trusted relationships and can navigate complex organisational dynamics with confidence and discretion.

Some of your responsibilities will include (but aren’t limited to):
Diary and Calendar Management: You’ll handle extensive diary management for the CFO, balancing complex schedules, prioritising key meetings, and ensuring time is allocated for essential reviews and preparation. At times this will extend to assisting with the diaries of one or two of the CFO’s direct reports.

Meeting and Event Coordination: Organise internal and external meetings, managing room bookings, preparing agendas, coordinating catering, and following up on action points. You’ll take the lead in planning strategic offsites and executive events, working closely with other executive support teams.

Travel and Logistics: Arrange seamless domestic and international travel, from flights and transfers to accommodation, coordinating schedules across multiple time zones to support smooth logistics.

Expense Management: Oversee monthly expense reconciliation and processing for the CFO, ensuring timely signoffs and accurate reporting in alignment with corporate policies. Take a lead in championing compliance with the corporate expense policy especially through the EA/PA network at Challenger.

Executive Admin Support: Helping prepare board papers and coordinating materials for executive and board offsites. Collaborate with other executive offices to ensure accuracy and alignment of reporting. Analysing data and preparing a high level of confidential documents, correspondence, communications, presentations, spreadsheets, papers, and reports on behalf of the CFO.

Divisional Culture Champion: Set the tone for a fun, collaborative and engaged office environment. Organise CFO initiatives which support employee engagement including birthday teas and year end care packs as well as an opportunity to play a role on the divisional social committee or learning & development committee.

The skills & experience you'll need:
To succeed in this role, you'll need to have experience supporting an Executive in an Executive Assistant capacity.

You’ll be proactive by nature, personable and able to build positive relationships and collaborate effectively with colleagues, stakeholders, and team members.

The ability to adapt to changing priorities and handle unexpected situations will be important. You should be flexible and able to adjust plans and work effectively in a dynamic environment.

You’ll also need:- Problem-solving skills: Advanced ability to identify risks and issues proactively.- Written communication skills: Strong written communication skills for formal papers, presentations, and corporate communications.- Logistics and coordination: Expertise in coordinating complex schedules and solving logístical challenges.- Financial management: Experience managing financial budgets and overseeing procurement / expenses.- Event coordination: Prior experience in team event coordination and management- Tech-savviness: Proficiency with tools like Microsoft Office Suite, Teams, WebEx etc.

Additional Information

Working at Challenger means being part of a diverse, connected team that has fun and loves what they do. We’re small enough, but big enough to accelerate bold ideas, realising what’s possible for our customers and

  • Executive Assistant Director

    2 weeks ago

    Sydney, New South Wales, Australia Executive Full time

    Company OverviewWe are Wavemaker, a leading media agency that believes in positively provoking growth for our clients, people, and partners. With over 250 professionals across six offices in Australia and New Zealand, we strive to shape decisions and experiences through media, content, and technology.As part of GroupM and WPP, the largest media buying...

  • Executive Assistant to Founding Partner

    6 months ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Executive Support Professional

    2 weeks ago

    Sydney, New South Wales, Australia Executive Full time

    About the RoleThe Executive Support Professional will be the key support for the CEO and the Executive Leadership team, ensuring all administrative requirements are delivered to enable the agency to be as productive and efficient as possible. The role is a critical part of agency culture and acts as an ambassador for GroupM.Key Responsibilities:Seamless...

  • Empowering Assistant Store Manager

    3 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About UsAt Hanes Brands Australasia, we pride ourselves on a supportive and inclusive culture, as well as our commitment to creating good impact on our community & planet.We believe that everyone should have equal access to opportunities – including education, healthcare and employment. We're looking for a driven and enthusiastic Assistant Store Manager to...

  • Assistant

    3 weeks ago

    Sydney, Australia Executive Full time

    Description Position at WavemakerExecutive AssistantAt Wavemaker, we believe there always is a better way to grow. By Positively Provoking Growth for our clients, our people and our partners, we shape decisions and experiences through media, content and technology. We are part of GroupM and WPP; the largest media buying...

  • Accounts Executive

    6 months ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Assistant Store Manager Opportunity

    4 weeks ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    Our purpose of creating the fabric of a better life for our People and Planet is at the heart of everything we do. We believe that everyone should have equal access to opportunities – including education, healthcare and employment.We are seeking an experienced Assistant Store Manager to join our team at Bras N Things Bondi Junction Store. As a key member...

  • Executive Assistant

    6 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $55 per hour + Superannuation - A traditional Executive Assistant role enhanced with a variety of technical platforms! - A fulltime, 1 month contract based in Sydney CBD - work with a cohort of strong Executive Assistants **What makes this company unique?**: **What is unique about you?**: As an experienced C-Suite Executive...

  • Executive Assistant

    6 months ago

    Sydney, Australia Tidal Recruitment Partners Full time

    Full time Temporary assignment - Based in Sydney CBD close to public transport - A great opportunity to gain exposure in the education sector We are seeking a passionate executive assistant to join a leading university on a two month temporary assignment. As the executive assistant, you will provide high-level administrative support and be the first point...

  • Executive Assistant

    8 months ago

    Sydney, Australia Global 360 Full time

    Expression of interest for EAs looking for their next position. - Seeking experienced full time EAs, Monday to Friday. - Open to location in and around Sydney CBD **Expression of Interest - Executive Assistants!** **THE ROLE**: Due to growth in the market, we are looking for experienced Executive Assistants who are interested in a new position. As an...

  • Executive Assistant

    3 weeks ago

    Sydney, Australia Perigon Group Full time

    Support our Client as a Part-Time Executive Assistant!Looking for an Executive Assistant for a six month contract part time, fully virtual. Fully Virtual WFH role $60-85 per hour + Super (Depending on Experience) Part-Time Role We’re seeking a detail-oriented Executive Assistant to provide top-notch support to a senior executive. Daily...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia Perigon Group Full time

    Support our Client as a Part-Time Executive Assistant!Looking for an Executive Assistant for a six month contract part time, fully virtual. Hybrid Role  $60-85 per hour + Super (Depending on Experience) Part-Time Role We’re seeking a detail-oriented Executive Assistant to provide top-notch support to a senior executive. Daily Responsibilities:...

  • Executive Assistant

    6 months ago

    Sydney, Australia Charterhouse Full time

    Executive Assistant - ASAP start date - 1-2 months with opportunity to go permanent - Sydney CBD with WFH flexibility - $45-50 + super an hour Our client is looking for an experienced Executive Assistant for a temporary position in Sydney CBD. The initial contract will be for 1-2-months with potential to extend further. This role will require someone to...

  • Marketing Executive

    6 months ago

    Sydney, Australia Six Degrees Executive Full time

    About the Company We have partnered with a large property group with presence across Australia through retail, residential and office spaces. They have a large network of venues that are recognised across the country and are consistently evolving to bring better services to businesses and customers. They provide community hubs and focus on customer...

  • Executive Assistant

    6 months ago

    Sydney, Australia Lotus People Full time

    Perfect opportunity to start work immediately with scope of going permanent! - Support three executives and part of a professional and high achieving team. - Ideal CBD location where you have your own office! **- Paying an attractive rate of $50-60 + Super p/h DOE** - **Monday to Friday 8:30am-5:30pm (with flexibility)**: - **Immediately...

  • Executive Assistant

    6 months ago

    Sydney, Australia Momentum Consulting Group Full time

    **Executive Assistant opportunity** Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments, excel at managing high-profile events, and possess exceptional organizational skills, we want to hear from you. **Position**: Executive Assistant **Salary**: $90,000 - $100,000 per annum +...

  • Executive Assistant

    6 months ago

    Sydney, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    6 months ago

    Sydney, Australia Aston Carter Full time

    **Job Snapshot**: **Location**: - Sydney Other**Work Type**: - Permanent **Category**: - Admin/Customer Service **Job ID**: - 541618**Job Summary**: - Opportunity to work with a leader within the Aviation Industry - Mascot Location with work from home flexibility - Staff travel benefits including discounts on fares to destinations all over the...

  • Executive Assistant

    6 months ago

    Sydney, Australia NSW Government -icare Full time

    **Sydney** - Bring your strong EA experience and skill set to a Group Executive at icare! - Fixed term 12 months, Full-time Opportunity, Sydney CBD location - Hybrid working environment, offering starting salary of $106K + super **About the Role** Provide executive and administrative support to the functional Chief (Group Leadership Team member or Group...

  • Executive Assistant

    7 months ago

    Sydney, Australia Australian Prudential Regulation Authority (APRA) Full time

    **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members’ Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA’s mandate. While the...