Administration Officer

1 month ago

Melbourne, Australia Environment Protection Authority Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Environment Protection Authority

**Salary**: $92,332 - $104,762

Occupation: Environment

Reference: 563

**Administration Officer**
- Fulltime, Ongoing position
- VPS 4 / $92,332 to $104,762 + 11% superannuation
- Lead and role model high standards of performance and accountability

**About the Organisation**

Environment Protection Authority Victoria (EPA) was established in 1971 as Victoria's environmental regulator. EPA's role is to prevent and reduce the harmful effects of pollution and waste on Victorians and the environment. We work in a complex and ever-changing operating environment. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

**Benefits of working with EPA**:

- Contribute to the protection of Victoria's environment and our people's health.
- A focus on work/life balance and development opportunities.
- A diverse and inclusive workplace with many career pathways.
- Hybrid and flexible work arrangement options.

**About the Role**:
Reporting to the Senior Pathway Assessor, the Administration Officer is a member of a unit responsible for enabling and supporting permission assessments across the state of Victoria. You will use your initiative to direct incoming workflow to relevant parts of the unit/business and deliver high quality administrative support that enables regulatory excellence in preventing harm to Victorian communities and the environment from pollution and waste.

**In this role you will**:

- Proving pathway support to the pathway assessor and progressively providing advice of simple pathway requests.
- Provide general administrative support to permissioning projects and improvements unit staffs including:

- management of intra and inter agency correspondence,
- procurement and finance support, including booking travel and accommodation for staff.
- filing and records management,
- management of office supplies (including stock management and ordering as required) and aid with meeting catering,
- Freedom of Information requests,
- Support recruitment and induction of new employees,
- implementation of occupational health and safety actions,
- support improvements projects related to fees, applicant guidance, testing of changes to systems/processes.
- Actively contribute to the development of a positive and high performing team culture, including by identifying and implementing opportunities to improve teamwork practices.
- Work with Corporate Services and the Strategy Division Support staff in the management of fleet, assets, finance (including petty cash) and facilities, ensuring all compliance requirements are met.

**Skills and Experience**:

- Experience in providing administrative support services is essential, while experience doing this in government is desirable.
- Qualifications in business, administration or a discipline with related skills or service provision is desirable.
- A broad understanding of environmental regulation as it relates to pollution and waste is desirable.
- Knowledge of all basic Microsoft Office programs, and general records management skills
- Capability to deliver projects / programs to plan, including the management of risks, prioritisation of tasks, monitoring of workflow; and contributing to the evaluation of project/program effectiveness; use of initiative to identify, communicate, and address delivery risks and opportunities to improve organisational outcomes.
- A record of achievement in a similar role contributing to organisational excellence, high standards of performance and a positive organisational culture.

For further information about the role, you can view our **position description** here:
**How to Apply**:
Click the "Apply" button to submit your resume and cover letter addressing the Key Selection Criteria. Applications close **7 December 2023.**

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment.

**Need to know more?**

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.

You must be an Australian Citizen or Permanent Resident (for ongoing roles) or hold a valid work permit or visa.

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