Finance Administrator/office Administrator
4 weeks ago
Located in Officer
- Immediate start
- White card - preferred
Zancott Recruitment are seeking a Finance Administrator/Office Admin to join the team for a project based in Officer.
This position requires an immediate start and would be available until mid-next year with the chance to move onto other projects.
**What will you do?**
**Finance Administration**
- Raise purchase order requisitions as required, follow up orders and arranging for delivery of goods
- Maintain the project accounts inbox and distribute invoices accordingly
- Maintain project subcontract and invoice register (TAP) as required
- Ensure dockets are signed by appropriate site personnel (Foreman/ Supervisor/ Engineer)
- Receipt and reconcile dockets in JDE in line with executed subcontract agreements
- Process invoices and claims for payment in JDE via TAP in a timely manner
- Scan and upload processed claims and invoices to SharePoint
- File processed claims and invoices
- Review and advise engineers if a subcontract variation is required for an ON order
- Review daily productivities data for inconsistencies or discrepancies
- Liaise with Subcontractors/ Finance Team to rectify data inconsistencies in a timely manner
- Assist with month-end preparation, including adjustment and accrual of journals
**Office Management**
- Assist in the mobilisation and running of the project office to ensure consistency
- Arrange catering, accommodation and transport as required
- Arrange office orders including cleaning supplies, kitchen supplies and employee clothing as required
- Provide assistance with on-boarding of new employees as required
- Provide administrative support to the project working groups including the preparation of routine correspondence and sourcing of information as required
- Other tasks as required by Project Manager
**To be considered for this position you will possess the below skillsets and attributes**:
- White card - essential
- Rail Industry Workers Card - preferred but not essential
- Previous Accounts experience
- Relevant experience with the construction industry
**WHAT TO DO NEXT?**
Aboriginal and Torres Strait Islander people are encouraged to apply.
To keep up to date with exciting opportunities at Zancott, please follow us on Facebook and LinkedIn.
200024729_168593243107960
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