Administrative and Financial Support Specialist

3 weeks ago

Sydney, Australia Chandler Macleod Full time

**Location**
***
- Sydney, New South Wales**Category**
***
- Accounting & Finance**Salary**
- $ AUD - $ AUD Annual**Posted**
- 15-Aug-2023**Work type**
- Full Time**Contact**
- Ashish Bhetwal**Reference**
- BH-149841As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an Administrative and Finance Support Specialist in their team.
- **Permanent Role located at Sydney CBD**:

- **5 Days On-site Role**:

- **Must have both Finance and Admin experience**:

- **SAP Experience is an advantage**

**Position Overview**

Our client is looking for a Finance Administrative Assistant with a positive can-do attitude, strong communication, administrative and organisational skills to join their team.

The successful applicant will be responsible for performing a wide range of administrative activities to support business operations and ensure the smooth running of our office, with the flexibility to act as a backup and provide relief coverage on days when other administrative staff are absent from the office.

**Duties & Responsibilities**:

- Consolidate data/info from participants/colleagues/managers (Weekly schedule, weekly highlight, monthly report etc.).
- Maintain necessary data in database and file documents.
- Support office daily work and liaise with internal cross function to ensure smooth and excellent operation.
- Facilitate meetings with universities /vendors independently or with colleagues/managers as requested.
- Support to coordinate with external agencies for service evaluations, contract renewals, etc.
- Support office budget management and phasing, i.e. create requisition/request for payment.
- Maintain supplies inventory by checking stock, anticipating needs, and placing orders.
- Support financial advisor with tuition payments, reimbursements, and other financial responsibilities.
- Support AAS finance with Australia office accounting duties.
- Process suppliers’ invoices and staff expense claims.
- Support office travel schedule, visa etc., assist to prioritize items and draft itinerary.
- Support any ad hoc requests related to Admin/secretarial.
- Associate degree or above: Bachelor degree preferred.
- Five (5) years of experience in secretarial or general supporting jobs with a focus on finance (related department background is preferred).
- Attention to detail, strong communication skills, and customer service oriented.
- Protects sensitive data, ability to analyze data is preferred.

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