Executive Officer

3 weeks ago

Canberra, Australia Department of Agriculture, Fisheries and Forestry Full time

EL 2 - $141,563 - $159,051 per annum plus superannuation
- N/A - This should only be used if the request is not attached to a Branch or Division Division
- Canberra (ACT), Brisbane (QLD)

**Who we are**
The Portfolio Strategy and Services Group (PSSG) is committed to providing proactive advice and services to deliver quality corporate governance and technology outcomes, promote best practice legal advice, human resources, and financial management. Until 30 June 2024, the Transformation Taskforce is also another key component of PSSG. The Taskforce has played a critical role provides a focused response to enhance the department’s structure, systems, and processes.

We are committed to building inclusive cultures in the Department of Agriculture, Forestry and Fisheries that respect and promote human rights and diversity. We promote a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination, and violence. We recognise the importance of supporting and retaining a mobile, flexible, and agile workforce.

**The Job**
As Executive Officer, you provide high level support to the Chief Operating Officer and Deputy Secretary PSSG (the COO) on a range of sensitive and complex issues impacting the operations of the Department. You will also work closely with colleagues and various stakeholders to ensure the timely delivery of outcomes and provide high quality, strategic support and advice to the COO.

This will involve:

- Providing expert advice on key issues facing the Group and anticipating issues and the needs of the COO.
- Collaborating with core corporate services (HR, Finance, Property, Legal and Communications and Governance) to manage the functions of the COO’s office.
- Building collaborative relationships with the senior officials, and the Executive Officer network across the Department to deliver key outcomes for Government.

Your key responsibilities include:

- Providing high level authoritative advice, analysis, and options to the COO on a range of policy and management issues that is comprehensive, accurate and timely.
- Identifying and analysing critical and emergent issues and provide strategic advice and high-level support to the COO on a range of sensitive and complex issues impacting the operations of the Department.
- Managing discrete projects aligned with the Group’s business outcomes and corporate goals.
- Preparing strategic briefings ahead of key meetings and oversee preparation of reports and advice of a complex nature.
- Directing and facilitating strategic feedback to senior officials on the quality and effectiveness of briefing notes, priorities, and communications.
- Working with the Executive Assistant and key stakeholders to ensure emerging issues are identified, and requests are actioned in a proactive and coordinated way, to deadlines and quality standards, liaise with key stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines.
- Leading and contributing to projects to support the achievement of strategic and operational objectives.

**What we are looking for**
**Knowledge and experience**
- Be experienced in preparing strategic briefings, and verbally briefing the COO ahead of key meetings such as Executive Board, meeting with external stakeholders and meetings with the Minister’s office.
- Be experienced in negotiating, anticipating risk, and anticipating the needs of the COO.
- Have a proven ability to build a strong network of contacts across the Group, including relationships with the Secretary’s office and Minister’s office would be beneficial.
- Be highly organised, proactive and anticipate issues while maintaining a strong attention to detail.
- Have demonstrated resilience and ability to work in a fast-paced environment.
- Have a sound understanding of the PSSG’s work and priorities.

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