C Suite Executive Assistant

2 weeks ago

Sydney, Australia Charterhouse Full time

**Pay rate: Competitive pay rate**:

- **ASAP start - 31/12/2024**:

- **Location - Camperdown, 2050**

**About the Organisation**:
Our client, in the Educational sector in Sydney is seeking an experienced Executive Assistant for a 9 month contract. They are a leading University in Australia with campuses across Sydney.

Additionally, you will be responsible for managing a team of administration staff.

**Duties within the role will include but not limited to**:
**_ _**
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Efficiently manage and coordinate the executive's schedule, including scheduling meetings, appointments, and travel arrangements.
- Arrange and organize meetings, conferences, and events, including preparing agendas, materials, and catering as necessary.
- Take meeting minutes and follow up on action items.
- Plan and book travel itineraries, accommodations, and transportation for the executive, considering time zones, preferences, and budget constraints.
- Maintain and organize important documents, reports, and files.***
- Monitor and reconcile expense reports, ensuring compliance with company policies.
- Assist in various projects, research, and data analysis as requested by the executive.

**Skills & Experience**
- Minimum 3 years previously as a C Suite EA working within a complex and large organisation - tertiary education preferred
- Demonstrated ability to engage confidently with a variety of stakeholders
- High level of relationship building and influencing skills
- Highly competent in Microsoft Office with strong computer literacy skills
- Well developed conflict resolution skills
- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism
- Experienced in managing a team of administration staff and/or building a team

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