Executive Support Officer

4 weeks ago

Sydney, Australia u&u Recruitment Partners Full time

We are seeking a highly skilled and organised Executive Support Officer to support our Transformation Specialist, a key member of the C-suite executive team, in a non-profit organisation.

**Responsibilities**:
**Day-to-Day Affairs Management**:
Act as the primary point of contact for the Transformation Specialist, efficiently managing their schedule, appointments, and daily tasks;

Provide timely and accurate information to internal and external stakeholders, ensuring effective communication channels.

**Board-Related Projects**:
Assist in the planning and coordination of board meetings, including scheduling, preparing agendas, compiling meeting materials, and organising logistics;
Verify the accuracy of information prior to including it in board packs;
Collaborate with the Transformation Specialist to ensure the timely dissemination of meeting materials and follow-up on action items; and

Maintain accurate and up-to-date board records, including transformation minutes, resolutions, and board member information.

**Request Management**:
Act as a liaison between the Transformation Specialist and various internal departments, external partners, and stakeholders, ensuring requests are followed through promptly and efficiently;
Track and monitor the status of projects, assignments, and action items, providing regular updates and reminders to ensure timely completion; and

Assist in conducting research, gathering data, and preparing reports or presentations in response to specific requests from the Transformation Specialist.

**Confidentiality and Discretion**:
Handle sensitive and confidential information with the utmost professionalism and maintain a high level of discretion in all interactions; and

Uphold ethical standards and maintain confidentiality while handling sensitive organisational and executive-level information.

**Relationship Management**:
Establish and maintain positive relationships with internal and external stakeholders, acting as a point of contact on behalf of the Transformation Specialist/ Deputy CEO; and

Liaise with other executives, board members, and community partners, representing the organisation professionally and fostering productive collaborations.

Our client provides great incentives, long-term career opportunities internationally and the opportunity to work with a passionate team.

Please submit your resume in Word format only.

Elise Muscat.

SENIOR ASSOCIATE, BUSINESS SUPPORT

Get in touch
Call me on 02 8825 6612
Visit me at the Greater Western Sydney offices
Connect with me on LinkedIn

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