Finance Administrator

2 months ago

Melbourne, Australia JLL Full time

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
Join JLL's PAM VIC Finance Team as a Finance Administrator for a bustling shopping centre in Melbourne's inner suburbs. This role is a Fixed-Term contract for a parental leave cover.
We're seeking a detail-oriented finance professional with strong communication skills to ensure client property accounts are prepared and verified to agreed standards while providing crucial financial and office administration support.
**An overview of the role**:

- Process high-volume accounts payable invoices, including raising Purchase Orders and coding in MRI (our real estate accounting system)
- Manage supplier relationships, including timely reconciliations and query handling
- Oversee vendor management processes in MRI, including creation and modification
- Identify and process rental and deposit payments on bank statements, collaborating with offshore Accounts Receivable team
- Manage Real Estate Deposits (RED), including setup, release, and maintenance of RED register
- Collect and prepare monthly sales reports for centre managers, including annual audited sales turnover statements
- Monitor and update tenant Public Liability insurance records in our system
- Assist Corporate Finance team with processing direct recoverable invoices and facilitating approvals
- Coordinate recharging of direct expenses to tenants
- Support Finance Manager with Lease Administration, annual outgoings audits, and annual budgets
- Assist with AP invoice posting to journals and request payment release authorisations
- Manage office supplies, coordinate printer maintenance, and sort mail
- Regularly archive documentation to SharePoint as requested

**Sound like you? This is what we’re looking for**:

- Excellent interpersonal and written communication skills
- Strong ability to meet tight deadlines and work independently
- Exceptional multitasking skills and ability to track outstanding tasks
- Meticulous attention to detail and commitment to data accuracy
- Experience with real estate accounting systems (preferably MRI) is highly desirable
- Ability to adapt to various work processes and systems

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where

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