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Office Administrator

1 month ago

Brunswick, Australia PDC Services Full time

At PDC Services we are passionate about the work we do and the difference we can make to enrich the lives of people with a disability and their families.

An opportunity exists for an Administration Coordinator with exemplary communication and organisational skills to join us in the Brunswick office on full time basis.

**About the role**

You will report to the Site Manager but will work alongside all team members. Responsibilities include:

- Manage and coordinate incoming digital and physical correspondence to appropriate departments
- Coordinate meetings and resources
- Record and distribute Meetings Minutes
- Manage Office Supplies and monitor stock levels
- Assist in coordinating supplies as needed for Riverlink services and events
- Act as the first point of contact in the office, and direct visitors/calls to appropriate staff
- Provide HR administrative support (eg. Onboarding, checks, follow-ups)
- Provide Operations administrative support (eg. Rostering, maintenance)
- Participate and support Riverlink to follow WHS guidelines and procedures
- Manage Maintenance & Hazard requests
- Update & maintain various general admin registers including but not limited to, compliments & complaints, Continuous Improvement, maintenance
- Update & maintain general admin records including but not limited to insurance, WHS (fire & first aid), resources (keys & IT)
- Act as the point of contact with external providers (ie. Maintenance, IT, Phone)
- Provide administration support with reviewing and updating documents/templates
- Ad hoc duties as requested by management

**About you**

We are looking for someone who shares our values and wants to work for a purpose driven organisation. You will have:

- Previous experience in an administration role (2years +)
- Excellent verbal and written communication skills
- Excellent customer service skills
- Highly organized with the ability to prioritize tasks
- Strong attention to detail and accuracy
- Familiarity with technical equipment & online information systems
- NDIS Workers Check clearance - Mandatory
- Employee Working With Children Check Clearance - Mandatory
- Covid-19 Vaccination certificate - Mandatory
- Australian Drivers’ License
- Mandatory
- Previous experience in the disability industry is preferred, but no essential
- Certificate IV in Business Administration is preferred, but not essential

**Job Types**: Casual, Part-time, Permanent, Full-time

**Salary**: $41,574.18 - $65,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Brunswick, VIC 3056: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

**Job Types**: Full-time, Part-time, Permanent, Casual
Part-time hours: 38 per week

**Salary**: $21.32 - $38.04 per hour

Schedule:

- 10 hour shift
- 8 hour shift

Ability to commute/relocate:

- Brunswick, VIC: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

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